04-05-1999 MinutesCommission
Action #
99-1
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
April 5, 1999
4:00 p.m.
The City Commission convened at 2:30 p.m. in a Study Session to discuss the South 9`' Utility
Plan, pending annexations and traffic signals - LED's. The Regular Meeting of the Board of
Commissioners was called to order at 4:00 p.m. in Room 107, City -County Building. A roll call
was taken followed by the Pledge of Allegiance and a moment of silence.
There were present:
Mayor Peter F. Brungardt, Chairman presiding
Commissioner Kristin M. Seaton
Commissioner Monte Shadwick
Commissioner Don Heath
Commissioner Alan Jilka
comprising a quorum of the Board, also present:
Absent:
Greg Bengtson, City Attorney
Dennis M. Kissinger, City Manager
Judy D. Long, City Clerk
None.
None.
CITIZEN FORUM
AWARDS - PROCLAMATIONS
(4.1) The month of April 1999 as FAIR HOUSING MONTH in the city of Salina. The
proclamation was read by Yara Appleton, Fair Housing Specialist.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
Moved by Commissioner Jilka, seconded by Commissioner Seaton, to approve the
consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
None.
DEVELOPMENT BUSINESS
ADMINISTRATION
(8.1) Second reading Ordinance Number 99-9919 rezoning Lots 1 and 2, Block 1 of the
Plum Orchard Addition to C-2, Neighborhood Commercial District.
Mayor Brungardt reviewed the ordinance and asked for comment or question. There
being none he called for a motion.
99-1963 Moved by Commissioner Shadwick, seconded by Commissioner Heath, to adopt
Ordinance Number 99-9919 on second reading. A roll call vote was taken. Aye: (5), Jilka, Seaton,
Shadwick, Heath, Brungardt. Nay: (0). Motion carried.
Commission
Action #
LonsWi4a1d45dlina
0 •:
99-1965
99-1966
99-19671
a
99-1
99-19711
99-19721
99-19731
99-19741
(8.2) Resolution Number 99-5434 adopting the 1999 - 2003 Capital Improvement Program.
Dennis Kissinger, City Manager, briefly explained the program.
Moved by Commissioner Seaton, seconded by Commissioner Heath, to approve
Resolution Number 99-5434. Aye: (5). Nay: (0). Motion carried.
(8.3) Resolution Number 99-5435 authorizing an agreement with the Kansas Department of
Transportation for the Cloud Street Bridge Replacement.
Shawn O'Leary, Director of Engineering and General Services, explained the project
and agreement establishing the terms and conditions.
Moved by Commissioner Jilka, seconded by Commissioner Seaton, to approve
Resolution Number 99-5435. Aye: (5). Nay: (0). Motion carried.
(8.4) Resolution Number 99-5436 authorizing an agreement for construction engineering
services with Bucher, Willis & Ratliff Corporation and the Kansas Department of Transportation
for the Centennial Road Improvement Project.
Shawn O'Leary, Director of Engineering and General Services, explained the project
and agreement.
Moved by Commissioner Heath, seconded by Commissioner Shadwick, to approve
Resolution Number 99-5436. Aye: (5). Nay: (0). Motion carried.
(8.5) Consideration of amended resolution determining the advisability and authorization for
Golden Eagle Estates (Phase II) Improvements.
Shawn O'Leary, Director of Engineering and General Services, explained the need for
the amendment which expands the benefit district. No action taken.
(8.6) Resolution Numbers 99-5440 through 99-5447 amending previous authorization
resolutions for street and utility improvements.
Rod Franz, Director of Finance and Administration, explained the amendment which
changes the repayment period for special assessments in these areas from 10 to 15 years.
Moved by Commissioner Seaton, seconded by Commissioner Jilka, to approve
Resolution Number 99-5440. Aye: (5). Nay: (0). Motion carried.
Moved by Commissioner Shadwick, seconded by Commissioner Heath, to approve
Resolution Number 99-5441. Aye: (5). Nay: (0). Motion carried.
Moved by Commissioner Seaton, seconded by Commissioner Jilka, to approve
Resolution Number 99-5442. Aye: (5). Nay: (0). Motion carried.
Moved by Commissioner Jilka, seconded by Commissioner Seaton, to approve
Resolution Number 99-5443. Aye: (5). Nay: (0). Motion carried.
Moved by Commissioner Heath, seconded by Commissioner Seaton, to approve
Resolution Number 99-5444. Aye: (5). Nay: (0). Motion carried.
Moved by Commissioner Shadwick, seconded by Commissioner Seaton, to approve
Resolution Number 99-5445. Aye: (5). Nay: (0). Motion carried.
Moved by Commissioner Seaton, seconded by Commissioner Heath, to approve
Resolution Number 99-5446. Aye: (5). Nay: (0). Motion carried.
Moved by Commissioner Jilka, seconded by Commissioner Seaton, to approve
Resolution Number 99-5447. Aye: (5). Nay: (0). Motion carried.
Commission
Action #
99-1975
99-1976
99-19771
99-1978
99-1
mal
99-1981
(8.7) Report on rebid of mower purchase for the Gypsum Hill Cemetery.
Steve Snyder, Director of Parks and Recreation, reviewed the bids received.
Moved by Commissioner Heath, seconded by Commissioner Shadwick, to approve the
purchase of a Snapper mower from Abilene Rent -All in the amount of $2,439.06. Aye: (5). Nay:
(0). Motion carried.
(8.8) Approval of the 1999 Buildings and Facilities Plan and authorization to proceed with
bids for Phase I.
Jason Gage, Assistant City Manager, gave the staff report.
Moved by Commissioner Shadwick, seconded by Commissioner Heath, to approve the
1999 Building and Facilities Plan and authorize staff to seek bids for Phase I. Aye: (5). Nay: (0).
Motion carried.
(8.9) Resolution Number 99-5437 authorizing Supplemental Agreement No. 1 to Agreement
No. 8-98 with the Kansas Department of Transportation for the HES program.
Shawn O'Leary, Director of Engineering and General Services, explained the
agreement.
Moved by Commissioner Seaton, seconded by Commissioner Jilka, to approve
Resolution Number 99-5437. Aye: (5). Nay: (0). Motion carried.
(8.10) Resolution Number 99-5438 authorizing an engineering agreement for design services
on the South Ohio Corridor Improvements.
Shawn O'Leary, Director of Engineering and General Services, explained the
agreement, noting that this is Supplemental Agreement No. 1 to the original agreement.
Moved by Commissioner Heath, seconded by Commissioner Seaton, to approve
Resolution Number 99-5438. Aye: (5). Nay: (0). Motion carried.
(8.11) Resolution Number 99-5439 authorizing a contract for right-of-way maintenance.
Shawn O'Leary, Director of Engineering and General Services, explained the project
and the bids received.
Moved by Commissioner Shadwick, seconded by Commissioner Heath, to approve
Resolution Number 99-5439 authorizing a three-year right-of-way maintenance contract with A &
L Mowing Services/Ponton's Construction in the amount of $54,000. Aye: (5). Nay: (0). Motion
carried.
(8.12) Award of contract for the 1999 Spring Street Marking, Project No. 99-1172.
Shawn O'Leary, Director of Engineering and General Services, explained the project
and the bids received.
Moved by Commissioner Shadwick, seconded by Commissioner Seaton, to award the
contract for the 1999 Spring Street Marking to Twin Traffic Marking in the amount of $16,256.92.
Aye: (5). Nay: (0). Motion carried.
(8.13) Award of the first round of the 1999 Solid Waste Venture Grants.
Mike Fraser, General Services Director, explained the program, applications and
recommendations.
Moved by Commissioner Seaton, seconded by Commissioner Jilka, to approve the first
round of Solid Waste Venture Grants to Images Recycling ($82,366.99), City of Salina, Sanitation
($15,341.00) and City of Assaria, Community Pride ($8,861.25). Aye: (5). Nay: (0). Motion
Commission
Action #
99-19821
99-19831
99-19841
99-19851
carried.
(8.14) Authorizing the purchase of 500 yard waste carts for the Sanitation Division and
establishing the 1999 rate.
Mike Fraser, General Services Director, explained the purchase.
Moved by Commissioner Heath, seconded by Commissioner Seaton, to approve the
purchase of the yard waste carts from Ameri-Kart Corporation in the amount of $23,000. Aye: (5).
Nay: (0). Motion carried.
(8.15) Consideration of bids received for a 3/4 ton pickup truck for the Water Division and a
road broom for the Solid Waste Division.
Don Hoff, Director of Utilities, explained the bids received, noting that the pickup was
unavailable as speced because of the time of year it was bid. Dennis Kissinger, City Manager,
further explained, that it was possible that the pickup could be rebid later this year after the new
models became available.
Moved by Commissioner Shadwick, seconded by Commissioner Seaton, to approve
the purchase of the road broom from Victor L. Phillips Company in the amount of $9,667.00 and to
reject the bid received for the 3/4 ton pickup and to rebid at a later date. Aye: (5). Nay: (0).
Motion carried.
OTHER BUSINESS
(9.1) Mayor Brungardt noted that tomorrow was election day and encouraged everyone to
vote.
(9.2) Moved by Commissioner Shadwick, seconded by Commissioner Heath that the City
Commission recess into executive session for the purpose of conducting preliminary discussions
relating to the acquisition of real estate for the reason that public discussion of the matter would
adversely impact the City's efforts to negotiate reasonable compensation for the real estate. Aye:
(5). Nay: (0). Motion carried. The Board of Commissioners recessed at 4:52 p.m. and reconvened
at 5:02 p.m.
Moved by Commissioner Seaton, seconded by Commissioner Heath, that the City
Commission accept the offer received by the city from the owners of the Knox Sand Pit whereby
the City would acquire the additional permanent easement to temporarily store and detain storm
drainage from an additional 175 acres of residential development in exchange for:
1. A lump sum payment of $140,000.
2. The City's agreement to indemnify the current and future owners from any pollution
based claims arising from or federal/state orders relating to the additional storm drainage, and
3. The City's replacement of the current outfall located on the existing City right-of-way
with a properly designed and functioning spillway facility;
and that the City Attorney be directed to prepare a contract and transfer documents for future
approval by resolution. Aye: (5). Nay: (0). Motion carried.
ADJOURNMENT
Moved by Commissioner Shadwick, seconded by Commissioner Heath, that the
Regular Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried.
The meeting adjourned at 5:05 p.m.
[SEAL]
ATTEST:
;, C -MIR, %.y Clerk
0,-,0
Peter F. Brungardt, Mayor