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06-07-1999 MinutesCommission Action # 99-20441 99-20451 CITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS June 7, 1999 4:00 p.m. The City Commission convened at 2:30 p.m. in a Study Session to discuss Pre -budget staff reports. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence. There were present: Mayor Monte Shadwick, Chairman presiding Commissioner Alan Jilka Commissioner Don Heath Commissioner Larry Mathews Commissioner Kristin M. Seaton comprising a quorum of the Board, also present: Greg Bengtson, City Attorney Dermis M. Kissinger, City Manager Judy D. Long, City Clerk Absent: None. None. None. CITIZEN FORUM AWARDS - PROCLAMATIONS PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME None. CONSENT AGENDA (6.1) Approve the minutes of May 24, 1999. (6.2) Approve the specifications for Sanitary Sewer Manhole Rehabilitation, Project No. 99-1182, and direct staff to set a date to receive bids. (6.3) Resolution Number 99-5467 concurring with the Saline County lease of the Schilling drainage area. Moved by Commissioner Seaton, seconded by Commissioner Heath, to approve the consent agenda as presented. Aye: (5). Nay: (0). Motion carried. DEVELOPMENT BUSINESS (7.1) Requesting the annexation of various tracts of land consisting of the right-of-way of Centennial Road, flood control property, and Interstate 135 Highway right-of-way. (7.1 a) First reading Ordinance Number 99-9930. Roy Dudark, Director of Planning and Community Development, explained the proposed areas of annexation. Moved by Commissioner Jilka, seconded by Commissioner Heath, to approve Ordinance Number 99-9930 for first reading. Aye: (5). Nay: (0). Motion carried. Commission Action # 99-2046 (7.2) Application #Z99-6, filed by Thomas Russell, requesting a change in zoning district classification from I-2, Light Industrial, to R, Single -Family Residential District, on the north half of Lot 4, Block 1, Cloverdale Addition. (aka 1502 E. Woodland Ave.) (7.2a) First reading Ordinance Number 99-9932 Roy Dudark, Director of Planning and Community Development, explained the rezoning. Moved by Commissioner Heath, seconded by Commissioner Jilka, to approve Ordinance Number 99-9932 for first reading. Aye: (5). Nay: (0). Motion carried. ADMINISTRATION (8.1) First reading Ordinance Number 99-9931, adding Section 35-40.2, "Use of public sidewalk in C-4 Central Business District for business hours placement of moveable signs and outdoor furniture" to the Salina Code. Jason Gage, Assistant to the City Manager, explained the change. Nick Slechta, Director of Salina Downtown, Inc., spoke in favor of the ordinance. 99-2047 Moved by Commissioner Seaton, seconded by Commissioner Jilka, to approve Ordinance Number 99-9931 for first reading. Aye: (5). Nay: (0). Motion carried. (8.2) Resolution Number 99-5468 determining the advisability and authorizing certain street and utility improvements in Golden Eagle Estates Addition. (8.4) Resolution Number 99-5470 determining the advisability and authorization of certain street and utility improvements in the River Trail Addition. Shawn O'Leary, Director of Engineering, explained these items noting that these subdivisions would share a stormwater detention system. A meeting was held today with developers. Staff is recommending that these items be tabled for two weeks. Dennis Kissinger, City Manager, explained that there are many questions including a possible replat, benefit district boundaries and total project cost. It was decided the best option at this time would be to table the project to give the developers time to work on some of these questions. He also noted that these items would need to be removed from agenda item 8.5, which is an authorization of the project. Clarifying that River Trail Addition and Golden Eagle Estates be removed from the project and that the project proceed with Presbyterian Manor and Cedar Creek. John Heline, 2064 Leland Way, representing owners of River Trail Addition, explained that this project has already been delayed quite a long time. The owners would like this project to proceed today and feel the cost as shown is equitable to both River Trail Addition and Golden Eagle Estates Addition. Mr. Kissinger noted that the problem isn't with River Trail Addition, but with costs involved should Golden Eagle Estates Addition not proceed with their project. Mr. Heline noted that two weeks was not a problem, but that they didn't want another eighteen month delay. Also, Golden Eagle Estates Addition is building in an area with no storm water drainage and will not have drainage until River Trail Addition is developed. Mr. Kissinger noted that the developers could use private financing and are not required to use public financing. Tim Howison, co-owner of Golden Eagle Estates Addition, noted that they had signed a petition for the improvements and have received two revised estimates for the costs. They have no problem with the amount petitioned, but they just received these revised costs and need time to go over them and make sure they are not too high. Commission Action # 99-204F 99-2049 99-2050 99-2051 99-2052 99-2053 Mr. Kissinger explained some of the changes. Mr. Heline asked that the owners of River Trail Addition be informed of all the areas of concern. Moved by Commissioner Seaton, seconded by Commissioner Heath, to table Resolution Number 99-5468 and Resolution Number 99-5470 for two weeks, until June 21, 1999.. Aye: (4). Nay: (1), Shadwick. Motion carried. (8.3) Resolution Number 99-5469 determining the advisability and authorization of certain drainage improvements in the Replat of Salina Presbyterian Manor, Inc. Subdivision. Shawn O'Leary, Director of Engineering, explained the improvements. He noted that there has been concern from adjacent property owners regarding some trees that would need to be removed. There will be landscaping added. Moved by Commissioner Heath, seconded by Commissioner Jilka, to adopt Resolution Number 99-5469. Aye: (5). Nay: (0). Motion carried. (8.5) Approval of the 1999 Subdivision Improvements, Phase I, Project Number 99-1157 and authorization for staff to establish a bid date. Shawn O'Leary, Director of Engineering, explained the project noting that the estimated costs are going to be lower with the removal of Golden Eagle Estates Addition and River Trail Addition. Moved by Commissioner Seaton, seconded by Commissioner Jilka, to approve the 1999 Subdivision Improvements, Phase I, Project Number 99-1157 and authorization for staff to establish a bid date. Aye: (5). Nay: (0). Motion carried. (8.6) Resolution Number 99-5471 authorizing an agreement with ARC, Inc. for public improvements in Cedar Creek Addition. Shawn O'Leary, Director of Engineering, explained the agreement. Greg Bengtson, City Attorney, explained some changes in the agreement. Moved by Commissioner Heath, seconded by Commissioner Seaton, to adopt Resolution Number 99-5471. Aye: (5). Nay: (0). Motion carried. (8.7) Award of contract for the Rehabilitation of Pump Stations No. 32 and No. 46, and the modification of No. 54, Project No. 99-1156. Don Hoff, Director of Utilities, explained the project and the bids received May 25, 1999. Moved by Commissioner Jilka, seconded by Commissioner Heath, to award the contract to Smoky Hill, L.L.C., in the amount of $278,000.00. Aye: (5). Nay: (0). Motion carried. (8.8) Award of contract for truck exhaust removal system at the Central Garage. Shawn O'Leary, Director of Engineering, explained the project and the bids received. Moved by Commissioner Heath, seconded by Commissioner Seaton, to award the contract to Smokeeter of Mid-America, in the amount of $17,767.00. Aye: (5). Nay: (0). Motion carried. (8.9) Authorizing cash payments of the City at large portion of projects to be included in Bond Issue 1999-A. Rodney Franz, Director of Finance and Administration, explained Commission Action # 99-205, 99-2055 99-20571 99-20581 Moved by Commissioner Seaton, seconded by Commissioner Jilka, to approve the cash prepayment of costs as outlined. Aye: (5). Nay: (0). Motion carried. (8.10) Award of contract for equipment and services necessary for the replacement of the Police Department/Municipal Court elevator system. Jason Gage, Assistant to the City Manager, explained the project and the bids received. Moved by Commissioner Heath, seconded by Commissioner Seaton, to authorize staff to contract with Montgomery KONE Elevator Company for elevator equipment and services as outlined, contingent upon the approval of the legal and insurance terms and conditions of the contract by the City Attorney and Deputy City Manager. Aye: (5). Nay: (0). Motion carried. (8.11) Policy direction on issues related to aquatic facilities capital improvement planning. Dennis Kissinger, City Manager, gave the staff report explaining the issues and options for each. Issue No. 1 - Property Acquisition. Option A: Policy preference and direction to pursue potential future aquatic facility development only on public property adequately served by existing infrastructure. Option B: Policy preference and direction to pursue potential future aquatic facility development either on public property, or on well -situated private property. Option C: Other Commission direction. Moved by Commissioner Mathews, seconded by Commissioner Heath, to approve Option A. Aye: (5). Nay: (0). Motion carried. Issue No. 2 - Jerry Ivey Park Location. Option A: If considered as a pool location, eliminate the south side locations, and consider only the west side as a potential site. Option B: Continue to consider both the south side and west side as potential pool sites. Option C: Other Commission direction. Moved by Commissioner Heath to approve Option A. Motion died for lack of a second. Moved by Commissioner Mathews, seconded by Commissioner Seaton, to eliminate Jerry Ivey Park as a potential site. Keith Smith, 101 W. South St., suggested not eliminating Jerry Ivey Park because it may work as a neighborhood pool in the future. Mayor Shadwick called for a vote to the motion on the floor. Aye: (3). Nay: (2), Heath, Jilka. Motion carried. Issue No. 3 - Facility Type Alternatives. Option A: Consider limiting further consideration to alternative of building/maintaining two or three separate smaller facilities at varied locations throughout the community. This option would include locations such as Jerry Ivey Park, Kenwood Park (current pool) and Centennial Park (ten year plan). Option B: consider limiting further consideration to only the alternative of constructing one major family aquatic center, replacing the Kenwood park Pool, most likely in the Kenwood Park/Bicentennial Center area. Option C: Consider limiting further consideration from the current five alternatives to the two shown in Options A and B. Choice of this option would keep either alternative as equally viable, with each to undergo continued analysis and consideration. Option D: Other Commission direction. Moved by Commissioner Seaton, seconded by Commissioner Heath, to approve Option B. Aye: (5). Nay: (0). Motion carried. Issue No. 4 - Contract for Concept/Feasibility Report. Option A: Direct staff to seek proposals for a Concept/Feasibility Report on a new pool facility in Jerry Ivey Park, along with renovation of the existing Kenwood Pool. Option B: Direct staff to seek proposals for a Commission Action # C..d*dSI, 99-2055 99-2 Concept/Feasibility Report on a new major family aquatic center only, with a Kenwood Park area location. Option C: Direct staff to seek proposals on a "combined" Concept/Feasibility Report which would evaluate fully both "A" and `B". Option D: Direct staff to seek proposals on two separate Concept/Feasibility reports, with "A" and `B" alternatives. This would allow the Commission to determine the final scope of the Feasibility Report at the time of contracting for the report, with better knowledge of the cost of the report or reports. Option E: Defer any action on any aquatic facility planning until the year 2000. Option F: Other Commission Direction. Moved by Commissioner Seaton, seconded by Commissioner Jilka, to approve Option B paying attention to the proposed time table submitted in the staff report. Aye: (5). Nay: (0). Motion carried. None. OTHER BUSINESS ADJOURNMENT Moved by Commissioner Heath, seconded by Commissioner Seaton, that the Regular Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 5:32 p.m. [SEAL] ATTEST: - , 2 D. Lo, CMC, CityClerk Log, 3&,��. Alan E. Jilka, Vice -Mayor