12-19-2011 MinutesZ
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
December 19, 2011
4:00 p.m.
The City Commission convened at 2:30 p.m. in a Study Session on Golf Course Funding.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in
Room 107, City -County Building. A roll call was taken followed by the Pledge of
Allegiance and a moment of silence.
There were present:
Commissioner Norman Jennings, Presiding Officer
Commissioner Kaye J. Crawford
Commissioner Aaron Householter
Commissioner Barb Shirley
Absent: Mayor Smantha P. Angell
comprising a quorum of the Board, a:so present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney;
Lieu Ann Elsey, City Clerk
Vice Mayor Jennings thanked ':he City of Salina Fire and Police Department staff for
their service over the holida-.Ts and thanked our servicemen over seas for their
service.
CITIZEN FORUM
David Olson, 1812 E. Magnolia Road, commented on the City projects that have
involved acquisition of thc;r property and the upcoming eminent domain
proceeding for the East Magrolia improvements. Mr. Olson commented they are
willing to work with the City, but felt that the property survey was inaccurate.
Gary Olson, Gypsum, Kansas, commented on the property acquisitions for the East
Magnolia project and the valu-� of the property.
Greg Bengtson, City Attorne,,, informed the City Commission that the scope of
executive session would needed to be expanded to include attorney-client.
AWARDS AND PROCLAMATIONS
None,
PUBLIC HEARINGS AND ITEMS SCHEG"'!LED FOR A CERTAIN TIME
(5.1) Public hearing on the 2011 bu(.tget amendments.
Vice Mayor Jennings opened i'le public hearing.
Rod Franz, Director of Financ:� and Administration, summarized the amendments.
Mr. Franz commented noted t .tat the mill levy was less than originally anticipated.
There being no further comments, the public hearing was closed.
Moved by Commissioner Shirley, seconded by Commissioner Householter, to approve the
2011 budget amendments. Aye: (4). Nay: (0). Motion carried.
CONSENT AGENDA
(6.1) Approve the minutes of Decei: fiber 12, 2011.
(6.2) Resolution No. 11-6860 expre: sing gratitude and appreciation to Glen G. Soldan for
his employment with the City -)f Salina from January 1, 1986 to December 15, 2011.
(6.3) Resolution No. 11-6864 descri: )ing the corporate limits of the city of Salina.
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(6.4) Acceptance of public utility c sement dedication on Lot 3, Block 1 in the Meadow
Pointe Addition.
(6.5) Resolution No. 11-6870 ar.thorizing a renewal of agreement to provide
administrative services for Self -Funded Health Benefit Plan and Individual and
Aggregate Stop -Loss with B1ueCross BlueShield of Kansas.
(6.6) Authorize purchase of radio --quipment in the amount of $34,444.90 in 2011 and
$66,787.84 in 2012 from Ka -Comm, Inc.
Moved by Commissioner Crawford,' seconded by Commissioner Householter, to approve
the consent agenda as presented. Aye: (4). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
(7.1) Acceptance of the 2011 Envir,inmental Protection Agency Water and Wastewater
Extension Project Grant Funds Agreement.
Gary Hobbie, Director of C -)mmunity and Development, explained the grant
program and funding. Mr. F )bbie also responded to Commissioner Householter's
question regarding program 1; cation.
City Manager Jason Gage com, rented on the Chamber of Commerce partnership on
the program.
Moved by Commissioner Householter, seconded by Commissioner Crawford, to accept
the EPA Workforce Housing Water and Wastewater Extension and Rehabilitation Grant
funds. Aye: (4). Nay: (0). Motion carried.
ADMINISTRATION
(8.1) Resolution No. 11-6869 authorizing an agreement for the audit of City of Salina
records for the year ending December 31, 2011 with Lowenthal, Webb and
Oderman in an amount not ex -eed $36,900.
Rod Franz, Director of Finance and Administration, explained the agreement and
funding.
Moved by Commissioner Shirley, seconded by Commissioner Householter, to adopt
Resolution No. 11-6869. Aye: (4). Nz y: (0). Motion carried.
Commissioner Shirley thanke(', the firm for not increasing the fee.
(8.2) Resolution No. 11-6861 adop,:ing the 2011 .-2016 Capital Improvement Program
and authorize the 2012 Sub -Cl?.
Rod Franz, Director of Finance and Administration, summarized the C.I.P., sales tax
fund, and anticipated mill levy. Mr. Franz noted that the downtown lighting
project was to be place under Future Consideration."
City Manager Jason Gage c'-)mmented on the investment grade audit for the
downtown lighting project.
Moved by Commissioner Shirley to ,;,'emove the Sunset Park restroom project and place it
under Identified but Unfunded." Mt'tion withdrawn by Commissioner Shirley
Commissioner Householter asked if the Oakdale Park restrooms should be
included.
Moved by Commissioner Shirley, - 2conded by Commissioner Hoseholter, to place the
Downtown Lighting project to "Unt: Further Review," and the Sunset and Oakdale Parks
restroom project to "Indentified by i:nfunded." Aye: (4). Nay: (0). Motion carried.
(8.3) Request for executive session trade secrets).
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Moved by Commissioner Householter, seconded by Commissioner Shirley, to recess into
executive session for 40 minutes tG, discuss with legal counsel matters subject to the
attorney-client privilege for the reason that public discussion of those matters would
waive the privilege and adversely :affect the City's interest in the matters and discuss
confidential data relating to the finai:cial affairs and trade secrets of a corporation for the
reason that public discussion of thct information would competitively disadvantage the
corporation and reconvene at 5: 15 p._:n.
City Manager Jason Gage ren.nded the Commission the need to act of Resolution
No. 11-6861. (,
Moved by Commissioner Crawford, seconded by Commissioner Shirley, to adopt
Resolution No. 11-6861 as amended. Aye: (4). Nay: (0). Motion carried.
Called the question for Motion No. 1'.-1330. Aye: (4). Nay: (0). Motion carried.
OTHER BUSINESS
None.
ADJOURNMENT
Moved by Commissioner Crawford, seconded by Commissioner Shirley, that the regular
meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion
carried. The meeting adjourned at 5:�0 p.m.
[SEAL] Samantha ha P. An ell, Mayor
Lieu Ann Elsey, CMC, City clerk
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