09-20-1999 MinutesCommission
Action #
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99-2206
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
September 20, 1999
4:00 p.m.
The City Commission convened at 3:30 p.m. in a Study Session for an open public forum. The
Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City -County Building. A roll call was taken followed by the Pledge of Allegiance and a moment
of silence.
There were present:
Mayor Monte Shadwick, Chairman presiding
Commissioner Alan E. Jilka
Commissioner Don Heath
Commissioner Larry L. Mathews
Commissioner Kristin M. Seaton
comprising a quorum of the Board, also present:
Absent:
Greg Bengtson, City Attorney
Dennis M. Kissinger, City Manager
Barbara R. Weber, Deputy City Clerk
Judy D. Long, City Clerk
None.
CITIZEN FORUM
AWARDS - PROCLAMATIONS
(4.1) The Mayor presented plaques of appreciation to past board and commission members.
(4.2) Recognition of Miguel Angel Vargas Gomez, vice-president for promotion and cultural
heritage from the Instituto Cultural de Aguascalientes, Mexico. The introduction was made by
Martha Rhea, Arts and Humanities Director.
(4.3) The Day of Wednesday, September 22, 1999 as AMERICAN BUSINESS WOMEN'S
ASSOCIATION DAY in the city of Salina. The proclamation was read by Joyce Marrs, President
Salina Charter Chapter of ABWA.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of September 13, 1999.
(6.2) Resolution Number 99-5515 authorizing a license agreement with Longshot Enterprises
LLC, for a right-of-way encroachment on North Eighth Street.
Moved by Commissioner Seaton, seconded by Commissioner Heath, to approve the
consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
None.
DEVELOPMENT BUSINESS
Commission
Action #
ccmimaiee sao�a
99-2207
99-2209
99-2210
ADMINISTRATION
(8.1) Second reading Ordinance Number 99-9946 amending Section 23-22 of the Salina Code
pertaining to bail bond company letters of credit.
Mayor Shadwick reviewed the ordinance and asked for comment or question. There
being none he called for a motion.
Moved by Commissioner Jilka, seconded by Commissioner Heath, to adopt Ordinance
Number 99-9946 on second reading. A roll call vote was taken. Aye: (5) Heath, Jilka, Seaton,
Mathews, Shadwick. Nay: (0). Motion carried.
(8.2) Award of bid for construction of a new animal shelter, Project Number 98-1151.
Roy Dudark, Director of Planning and Community Development, explained the project
and the bids received. He detailed alternates 1 and 3 stating they are items for later consideration
and that alternate 3 would require a possible second contract later on. He then responded to
Commissioner inquires regarding funds and the alternates.
Martha Rhea, Arts and Humanities Director, responded to commission inquiries
regarding the display of public art.
Dennis Kissinger, City Manager, explained the project goals and the use of funds.
Jerry Holtz, 169 Bel Air, asked if the cost of the project included the cost of the
property. He then suggested the City work with Saline County for shooting range expansion at the
old animal shelter location.
Mr. Dudark explained the new location property acquisition.
Mr. Kissinger explained that the old location does not have the required utilities for
shooting range expansion and that as the location is vacated staff will determine another use for the
property.
Moved by Commissioner Heath, seconded by Commissioner Seaton, to award the
contract for the new animal shelter to Harbin Construction for the base bid plus alternates 2, 6, and
7 in the amount of $801,750. Aye: (5). Nay: (0). Motion carried.
(8.3) Approval of amended 1999 Buildings and Facilities Plan and authorization to seek bids
for HVAC replacement at the Community Theater, Project No. 99-1187.
Jason Gage, Assistant City Manager, explained the plan, the project, and the additional
funds needed for the project.
Dennis Kissinger, City Manager, offered additional project details.
Moved by Commissioner Seaton, seconded by Commissioner Mathews, to approve the
1999 Buildings and Facilities Plan, as amended, and authorize Staff to seek bids for the Community
Theater HVAC replacement. Aye: (5). Nay: (0). Motion carried.
(8.4) Award of contract for the Schilling Road, Marcella Drive and Virginia Drive
Signalization Improvements, Project No. 99-1175.
Dennis Kissinger, City Manager, explained the project and the bids received last week.
Moved by Commissioner Jilka, seconded by Commissioner Heath, to award the contract
for the Schilling Road, Marcella Drive and Virginia Drive Signalization Improvements, Project 99-
1175, to B&W Electrical Contractors in the amount of $87,900.00. Aye: (5). Nay: (0). Motion
carried.
Commission
Action #
.........easeo�e
99-2211
99-2212
99-2213
99-22141
(8.5) Resolution Number 99-5517 authorizing a contract with Computer Information
Concepts, Inc. for the purchase of new IBM AS/400 Model 170 equipment, in an amount not to
exceed $45,034.20.
David Larrick, Director of Information Services, explained the need to put the City's
presence out to the public. He noted that Staff has worked on this item for the past year and a half.
He then explained the need for the new equipment including his experience with the AS/400 noting
it is 99.96% reliable.
Moved by Commissioner Heath, seconded by Commissioner Seaton, to adopt
Resolution Number 99-5517, in an amount not to exceed $45,034.20. Aye: (5). Nay: (0). Motion
carried.
(8.6) Item withdrawn.
(8.7) Resolution Number 99-5519 approving agreements with USD 305 and authorizing
construction of two neighborhood parks on Schilling and Kennedy school grounds.
Steve Snyder, Director of Parks and Recreation, explained the plan, the current park
status, and the features to be added at each location. He explained that leases are for an initial ten
years with five year renewals except the soccer field which has an initial five year lease.
Moved by Commissioner Seaton, seconded by Commissioner Jilka, to adopt Resolution
Number 99-5519. Aye: (5). Nay: (0). Motion carried.
(8.8) Report on bids received for 1999 Vehicles and Equipment Purchases - Phase 2, and five
Police Department car video systems.
Jason Gage, Assistant City Manager, explained the bids received.
Jim Hill, Police Chief, responded to Commission inquiry regarding the video
equipment. He said they were for marked cruisers only and that there are only a few left needing
the equipment which he hopes to also equip.
Dennis Kissinger, City Manager, explained the government grant history for the video
equipment.
Moved by Commissioner Mathews to approve the plans and bids as presented, seconded
by Commissioner Seaton who also amended the motion to include the Police Department video
system purchases. Aye: (5). Nay: (0). Motion carried.
None.
OTHER BUSINESS
ADJOURNMENT
Moved by Commissioner Heath, seconded by Commissioner Jilka, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 4:45 p.m.
Monte Shadwick, Mayor
[SEAL]
ATTEST:
CMC, Ci Clerk