10-25-1999 MinutesCommission
Action #
99-225
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
October 25, 1999
4:00 p.m.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room
107, City -County Building. A roll call was taken followed by the Pledge of Allegiance and a
moment of silence. Immediately following the Regular Meeting, the City Commission convened
in a Study Session for a briefing on Safe Drinking Water Act compliance.
There were present:
Mayor Monte Shadwick, Chairman presiding
Commissioner Alan E. Jilka
Commissioner Don Heath
Commissioner Larry L. Mathews
Commissioner Kristin M. Seaton
comprising a quorum of the Board, also present:
Absent:
Greg Bengtson, City Attorney
Dennis M. Kissinger, City Manager
Barbara R. Weber, Deputy City Clerk
Judy D. Long, City Clerk
None.
None.
CITIZEN FORUM
AWARDS - PROCLAMATIONS
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of October 18, 1999.
(6.2) Resolution Number 99-5527 authorizing a contract for auditor services in the amount
of $29,500.
Moved by Commissioner Seaton, seconded by Commissioner Heath, to approve the
consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
None.
DEVELOPMENT BUSINESS
ADMINISTRATION
(8.1) Report on validity and submittal of the Engineering Feasibility Report for Petition No.
4190 requesting utility improvements in the Plat of Part of Block 4 of Morrison's Addition; Baker
Street Improvements, Project No. 99-1198.
(8.1a) Resolution Number 99-5528 determining the advisability and authorization for
the project.
(8.1b) Authorization to establish a bid date for the project.
Shawn O'Leary, Director of Engineering and General Services, explained Kansas
State statute requirements and that this petition meets sufficiency requirements. He informed the
Commission of a delinquent property tax dating back to 1996 on one of the properties. He then
explained the history of private water lines, the status of current fire hydrants for fire protection in
Commission
Action #
C - da Asa la
99-225
►` •
the area and the remedy this project will provide. Responding to Commission inquiry he stated
that the petition meets legal requirements even without the delinquent tax property.
Don Hoff, Director of Utilities, responded to Commission inquiry regarding current
private water lines in the city.
Dennis Kissinger, City Manager, clarified that there are still a number of private water
and sewer lines in the city as well as private roads. He explained the history of improvement
options and making changes to established areas.
Mr. O'Leary then responded to Commission inquiry regarding the status of current fire
protection in the improvement area.
Jerry Holtz, 169 Bel -Air Drive, does not live in the proposed benefit district but was
concerned about the comparable value of these homes. He felt the City should foot more of the
bill.
Mr. Kissinger responded in support of the project. He noted that there are programs
to assist low-income home -owners who need it and that the affected citizens should contact the
City Planning and Community Development Department.
Erma Brown, petitioner, spoke in support of the project.
Steven Brown, 701 West Ash Street, asked if there will be tapping fees to access the
new water line.
Mr. Hoff explained that there are no tapping fees in an established area.
Mr. O'Leary clarified that the costs to homeowners would be less than $200.00 per
year for these improvements.
Mr. Kissinger explained the certification process and that the first payments for these
improvements would be in the year 2000. He also explained the Commissioners right to deny a
Special Assessment Project.
Mr. Holtz returned to the podium to voice his concerns for adding roughly $200.00 a
house per year on top of the tax increase already established for the schools.
Moved by Commissioner Seaton, seconded by Commissioner Jilka, to adopt
Resolution Number 99-5528, determining the advisability and authorization for the project and
authorizing staff to establish a bid date for the project. Aye: (5). Nay: (0). Motion carried.
(8.2) Report on validity and submittal of the Engineering Feasibility Report for Petition No.
4189 requesting street and utility improvements in the Replat of East Bank Estates.
(8.2a) Resolution Number 99-5529 determining the advisability and authorization for
the project.
(8.2b) Authorization to establish a bid date for the project.
Shawn O'Leary, Director of Engineering and General Services, informed the
Commission that his office had received a phone call from the petitioner this morning withdrawing
the request.
Moved by Commissioner Seaton, seconded by Commissioner Jilka, to accept the
withdrawal of the resolution at the petitioner's request. Aye: (5). Nay: (0). Motion carried.
(8.3) Award of bid for the Community Theater HVAC Systems, Project No. 99-1187.
received.
Steve Snyder, Director of Parks and Recreation, explained the project and the bids
99-226 Moved by Commissioner Heath, seconded by Commissioner Seaton, to award the bid
for the Community Theater HVAC Systems, Project No. 99-1187, to Pestinger Heating and Air
Conditioning in the amount of $56,995. Aye: (5). Nay: (0). Motion carried.
(8.4) Change Order No. 2 on the Ohio Street Pavement Improvements, Project No. 99-
1189; Ohio at Crawford Street Intersection improvements.
Commission
Action #
Canweaaiee-Samna
Shawn O'Leary, Director of Engineering and General Services, explained the project
and the inclusion of the Crawford Street and Ohio Street intersection. He noted 41,000 vehicles
enter the intersection daily, the service level rating of "F", on a scale from "A" to "F", and the
signalization improvements for this intersection. He then responded to Commission inquiry.
Dennis Kissinger, City Manager, explained that the service level "F" is not due to a
heavy accident location, clarifying that this is not an unsafe intersection.
Jerry Holtz, 169 Bel -Air Drive, asked Mr. O'Leary about the curbing cutbacks and
recommended Police Officer assistance with this intersection project.
Mr. O'Leary then responded to the Commission's request to explain the curbing
removal.
99-2261 Moved by Commissioner Jilka, seconded by Commissioner Heath, to approve Change
Order No. 2 on the Ohio Street Pavement Improvements, Project No. 99-1189 in the amount of
$85,697.60. Aye: (5). Nay: (0). Motion carried.
Mayor Shadwick confirmed that no action is expected from the executive session.
OTHER BUSINESS
(9.1) Mayor Shadwick expressed his sentiments on the loss of former Mayor Bob Caldwell.
ADMINISTRATION (continued)
(8.5) Request for executive session.
99-2262 Moved by Commissioner Seaton, seconded by Commissioner Jilka, that the City
Commission recess into executive session for 10 minutes to discuss with the City Attorney matters
subject to the attorney-client privilege for the reason that public discussion of the matters would
waive that privilege and adversely affect the City's interests in the matters; and to reconvene in
this room at 4:50 p.m. Aye: (5). Nay: (0). Motion carried.
The Board of Commissioners recessed at 4:40 p.m. and reconvened at 4:50 p.m.
99-2263 Moved by Commissioner Heath, seconded by Commissioner Jilka, to extend the
executive session for 5 minutes. Aye: (5). Nay: (0). Motion carried.
The Board of Commissioners recessed at 4:50 p.m. and reconvened at 4:55 p.m. No
action was taken.
ADJOURNMENT
99-2264 Moved by Commissioner Heath, seconded by Commissioner Seaton, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 4:56 p.m.
4Shad,Mayor
[SEAL]
ATTEST:
B1 a a R. Weber, Deputy City Clerk