11-22-1999 MinutesCommission
Action #
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
November 22, 1999
4:00 p.m.
The City Commission convened at 3:00 p.m. in a Study Session to discuss the Conditional Use
Permit process. The Regular Meeting of the Board of Commissioners was called to order at 4:00
p.m. in Room 107, City -County Building. A roll call was taken followed by the Pledge of
Allegiance and a moment of silence.
There were present:
Mayor Monte Shadwick, Chairman presiding
Commissioner Alan E. Jilka
Commissioner Don Heath
Commissioner Larry L. Mathews
Commissioner Kristin M. Seaton
comprising a quorum of the Board, also present:
Absent:
Greg Bengtson, City Attorney
Dennis M. Kissinger, City Manager
Barbara R. Weber, Acting City Clerk
None.
None.
CITIZEN FORUM
AWARDS - PROCLAMATIONS
(4.1) The month of December, 1999 as Drunk and Drugged Driving (3-D) Prevention
Month in the city of Salina. The proclamation was read by Steve Henoch, Project Director Salina
Area Prevention Partnership, Sargent Mark Malick, Saline County Sheriff's Office, and Captain
Marshall of the Salina Police Department.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of November 15, 1999.
(6.2) Resolution Number 99-5534 authorizing the submission of a grant application to the
State Historic Preservation Office to assist in the development of an update to the Salina
Architectural Heritage Tour Guide.
(6.3) Approval of the 1999 Subdivision Improvements, Phase III, Project No. 99-1198;
Eastview Estates Addition and the Replat of Blocks 4, 10, 11, and 12, Georgetown Addition, and
authorize staff to establish a bid date.
(6.4) Resolution Number 99-5536 initiating traffic and associated drainage improvements
of a portion of Ohio Street from the intersection with Wayne Avenue and Belmont Boulevard,
through the intersection with Magnolia Road, and Improvements to Magnolia Road from Belmont
Boulevard to Ohio Street.
99-2278 Moved by Commissioner Seaton, seconded by Commissioner Mathews, to approve
the consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
Commission
Action #
99-2279
99-228
99-22811
DEVELOPMENT BUSINESS
(7.1) Application Z99-18, filed by Eastview Property, L.L.C., requesting a zoning change
from R-1, Single -Family Residential District, to R-2, Multi -Family Residential District, to allow
the construction of townhomes on property legally described as Lots 16, 17, 18, 19, and 20 in
Block 5 and Lots 1, 2, 3, 4, and 5 in Block 6 of the Eastview Estates Addition; located in the 2400
Block of Blakemoor Drive just south of Sierra Drive.
(7.1 a) First reading Ordinance Number 99-9956.
Roy Dudark, Director of Planning and Community Development, explained the
application which will add ten additional R-2 lots to the addition.
Moved by Commissioner Heath, seconded by Commissioner Seaton, to approve
Ordinance Number 99-9956 for first reading. Aye: (5). Nay: (0). Motion carried.
(7.2) Application Z99-19, filed by the Salina Regional Health Center, requesting a zoning
change from C-3, Shopping Center District, to PC -4, Planned Central Business District, to allow
construction of a multi-level parking garage on Lot 5 and the North Half of Lot 7 on Santa Fe
Avenue and Lot 6 and the North Half of Lot 8 on Fifth Street, all in Holland's Addition to the City
of Salina; also known as 420-432 South Fifth Street and 423 South Santa Fe Avenue.
(7.2a) First reading Ordinance Number 99-9957.
Mayor Shadwick noted that Commissioner Seaton will be abstaining due to a conflict
of interest.
Roy Dudark, Director of Planning and Community Development, explained the
application for the proposed Salina Regional Health Center parking garage project.
Moved by Commissioner Heath, seconded by Commissioner Jilka, to approve
Ordinance Number 99-9957 for first reading. Aye: (4). Nay: (0). Abstain: (1), Seaton. Motion
carried.
(7.3) Application HC97-1 filed by R. Abner Perney requesting historic sign designation for
the banjo -style pole sign structure located on the property at 212 East Iron Street; the southwest
corner of Iron Avenue and Fourth Street.
(7.3a) First reading Ordinance Number 99-9958.
Roy Dudark, Director of Planning and Community Development, explained the
application and clarified that the sign can be removed from the historic designation in the future if
necessary.
Moved by Commissioner Heath, seconded by Commissioner Seaton, to approve
Ordinance Number 99-9958 for first reading. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(8.1) Resolution Number 99-5531 authorizing an agreement with the Lundberg Trust and
Emmanuel Foursquare Church, related to stormwater drainage.
The item was taken from the table of November 15, 1999 with Dennis Kissinger, City
Manager, explaining the agreement which outlines the city and private responsibilities to allow a
tract of undeveloped land, at the northeast corner of Ohio Street and Cloud Street designated as a
Critical Drainage Area by the City, to be appropriately and fully developed in the future. The
agreement establishes the landowners consent to a special assessment benefit district for the pump
station and pipeline improvement project at the time of development. The owner/developer will
be assessed 100% of the cost of the pump and pump station, with the city -at -large share of the
project being the cost of the "diversion pipeline." At this time, the City's future cost is estimated
at $20,000 to be paid through the Flood and Drainage Fund.
Commission
Action #
99-22
99-2283
99-2284
99-2285
99-228
Moved by Commissioner Seaton, seconded by Commissioner Jilka, to adopt
Resolution Number 99-5531. Aye: (5). Nay: (0). Motion carried.
(8.2) Report on validity and submittal of the engineering feasibility report for Petition No.
4192 filed by Mr. Stan Byquist requesting street and utility improvements in Eastview Estates
Addition.
(8.2a) Resolution Number 99-5533 determining advisability and authorization for the
proj ect.
Shawn O'Leary, Director of Engineering and General Services, reported the petition to
be sufficient, adding that this is the second phase of the development of this addition. He
explained the feasibility report noting that the property owners within the benefit district will be
assessed for 100% of the project costs, which are estimated to be $712,334.82, based on an equal
assessment per lot.
Moved by Commissioner Jilka, seconded by Commissioner Heath, to adopt
Resolution Number 99-5533. Aye: (5). Nay: (0). Motion carried.
(8.3) Resolution Number 99-5535 authorizing Personnel Manual changes.
Mike Morgan, Deputy City Manager, explained the amendments. The Article 10
amendments reflect a longevity pay increase, adds language regarding the current policy of paying
an incentive for Police Officers and Police Lieutenants to be certified EMTs, and establishes a
guideline and procedures for a bilingual pay benefit. The Article 22 amendments increase the
annual tuition reimbursement available, from $500 to $600, and adopts an employee referral
policy that rewards employees for referring individuals for city employment.
Moved by Commissioner Mathews, seconded by Commissioner Seaton, to adopt
Resolution Number 99-5535. Aye: (5). Nay: (0). Motion carried.
(8.4) Resolution Number 99-5537 establishing golf course fees for 2000.
Steve Snyder, Director of Parks and Recreation, explained the golf course fees and the
need for the increases. He then responded to Commission inquiry regarding enterprise funds and
the school use fee which is changed administratively, not by resolution, and is currently $250 per
school.
Mayor Shadwick spoke against the increases noting the schools should contribute
more.
Moved by Commissioner Seaton, seconded by Commissioner Jilka, to adopt
Resolution Number 99-5537. Aye: (4). Nay: (1), Shadwick. Motion carried.
(8.5) Resolution Number 99-5538 authorizing an agreement with Jim Swedlund for
appraisal and acquisition services on the South Ohio Corridor Project and the Schilling Road
Bridge Project.
Shawn O'Leary, Director of Engineering and General Services, explained the need for
the additional properties as they relate to the projects. Costs will be paid from the South Ohio
Street project account.
Moved by Commissioner Heath, seconded by Commissioner Jilka, to adopt
Resolution Number 99-5538, in an amount not to exceed $53,000. Aye: (5). Nay: (0). Motion
carried.
Dennis Kissinger, City Manager, spoke regarding the project perception and plans.
(8.6) Resolution Number 99-5539 authorizing street and utility improvements in the Replat
of Blocks 4, 10, 11 and 12 Georgetown Addition.
Commission
Action #
99-228'
99-22
99-229
Shawn O'Leary, Director of Engineering and General Services, explained the prior
action on this petition and clarified that this action allows the project to move forward. He then
explained that the bid let will be December 14, 1999 with the bid award to follow.
Moved by Commissioner Jilka, seconded by Commissioner Heath, to adopt
Resolution Number 99-5539. Aye: (5). Nay: (0). Motion carried.
(8.7) Award of contract for replacement of the dressing room roof at the Bicentennial
Center, Project No. 99-1202.
Jim Meyer, Bicentennial Center Operations Manager, explained the need for the
proj ect.
Byron Erickson, Building Facilities Manager, responded to Commission inquiry
regarding the cost difference with the gutters.
Moved by Commissioner Seaton, seconded by Commissioner Heath, to award the
contract for replacement of the dressing room roof at the Bicentennial Center, Project No. 99-
1202, to Ryan Roofing for the alternate bid amount of $13,545.00. Aye: (5). Nay: (0). Motion
carried.
(8.8) Award of contract for the 1999 Water Distribution System Improvements, Project No.
99-1168.
Shawn O'Leary, Director of Engineering and General Services, explained the project
locations and the bids received. He then responded to Commission inquiry agreeing that this a
trenching operation.
Moved by Commissioner Jilka, seconded by Commissioner Heath, to award the
contract for the 1999 Water Distribution System Improvements, Project No. 99-1168 to Smoky
Hill, L.L.C. in the amount of $195,898.00. Aye: (5). Nay: (0). Motion carried.
(8.9) Receive the Health Insurance Report.
Mike Morgan, Deputy City Manager, explained the Year 2000 Employee Health
Insurance and Wellness Benefits report.
Moved by Commissioner Heath, seconded by Commissioner Jilka, to accept the staff
report, authorize renewals with current providers, and establish employee/employer contributions.
Aye: (5). Nay: (0). Motion carried.
OTHER BUSINESS
(9.1) Responding to the local newspaper coverage of government records, Commissioner
Mathews spoke in support of the Kansas Open Meetings Act and noted the Open Records law is
just as important. He congratulated the City Clerk's Office and others for knowing the law.
(9.2) Mayor Shadwick noted there will be no meeting next Monday, November 29, 1999,
as it is the fifth Monday of the month.
(8.10) Request for Executive Session regarding a real estate matter.
Moved by Commissioner Seaton, seconded by Commissioner Heath, that the City
Commission recess into executive session for ten minutes for preliminary discussion relating to
the acquisition of real estate for the reason that public discussion of the matter could jeopardize the
ability of the City to acquire the real estate; and to reconvene in this room at 5:02 p.m. Aye: (5).
Nay: (0). Motion carried.
The Board of Commissioners recessed at 4:52 p.m. and reconvened at 5:02 p.m. No
action was taken.
Commission
Action #
co'sobate.&'a
ADJOURNMENT
Moved by Commissioner Mathews, seconded by Commissioner Seaton,
Regular Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0).
carried. The meeting adjourned at 5:03 p.m.
AMonteShadwick, Mayor
[SEAL]
ATTEST:
R. Weber, Acting City Clerk
that the
Motion