03-06-2000 MinutesCommission
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00-24001
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
March 6, 2000
4:00 p.m.
The City Commission convened at 2:30 p.m. in a Study Session to discuss the 2001— 2004 C.I.P. The
Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -
County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence.
There were present:
Mayor Monte Shadwick, Chairman presiding
Commissioner Alan E. Jilka
Commissioner Don Heath
Commissioner Larry L. Mathews
Commissioner Kristin M. Seaton
comprising a quorum of the Board, also present:
Absent:
Greg Bengtson, City Attorney
Dennis M. Kissinger, City Manager
Barbara R. Weber, Acting City Clerk
None.
None.
CITIZEN FORUM
AWARDS - PROCLAMATIONS
(4.1) The month of March, 2000, as "WOMEN'S HISTORY MONTH" in the City of Salina.
The proclamation was read by Liz Bonilla, Human Relations Department.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of February 28, 2000.
(6.2) Award the contract for the Front Street Sanitary Sewer Improvements, Project No. 99-
1190, to Stevens Contractors, Inc., in the amount of $102,400.
(6.3) Resolution Number 00-5569 declaring the necessity of and authorizing a survey and
description of real estate interests to be condemned for the purpose of construction of the South Ohio
Corridor Project No. 98-1138.
(6.4) Setting March 27, 2000 as the public hearing date to consider an amendment to the
Declaration of Covenants dealing with the maintenance of the detention pond serving the Golden
Eagle Estates Addition.
(6.5) Resolution Number 00-5570 authorizing an agreement with Daniel Jones for operation
of concessions at Dean Evans Stadium.
Moved by Commissioner Seaton, seconded by Commissioner Heath, to approve the
consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
None.
DEVELOPMENT BUSINESS
Commission
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ADMINISTRATION
(8.1) Approval of the 2000 Capital Improvement Program as amended.
(8.1 a) Acceptance of the 2000 Capital Improvement Program subplans, authorizing Staff
to implement plans and solicit bids as required by City policy.
Mayor Shadwick noted a conflict of interest and will be abstaining from discussion and
action on this item.
Jason Gage, Assistant City Manager, explained the amendments to the program to include
the latest project cost estimates and other project updates as presented at the February 28"' Study
Session. He highlighted the staff inclusion of the Par -3 Golf Course.
A discussion followed regarding the South Ohio Corridor Project.
Linden Clovis, Riverside Golf Course located south of town, asked for concrete figures
of the Par -3 Golf Course. He suggested a contractor put in the golf course and asked if this will
remain a youth course.
Steve Snyder, Director of Parks and Recreation, responded that figures are preliminary
and if approved actual figures will be separate from the building. He noted that the youth course
requires certain hours to be held as youth time.
A discussion followed regarding the costs and the grant agreement.
Randy Syring, 300 Sunset, member of First Tee, noted that if costs are lower they will
try to establish an on-going foundation for amenities and subsidies for youths. He clarified that grant
monies are required to be spent on the golf course.
Grant Wilcox, 114 N. Eastbourgh, asked how many more holes the City needs. He
questioned taxpayer expense and noted that $600,000 sounded very high.
Dennis Kissinger, City Manager, responded concerning the golf courses in the area and
noted he has heard golf is a growing sport. He clarified that there are four courses in the area and that
all are very busy.
Commissioner Mathews spoke in support of a smaller course to learn on.
00-2401 Moved by Commissioner Mathews, seconded by Commissioner Seaton, to approve the
2000 Capital Improvement Program as amended including $200,000 for the Golf Course. Aye: (4).
Nay: (0). Abstain: (1). Shadwick. Motion carried.
00-2402 Moved by Commissioner Heath, seconded by Commissioner Seaton, to Accept the 2000
Capital Improvement Program subplans, authorizing staff to implement the plans and solicit bids as
required by City policy. Aye: (4). Nay: (0). Abstain: (1). Shadwick. Motion carried.
(8.2) Resolution Number 00-5567 concurring with the award of contract by the Kansas
Department of Transportation for the Schilling Road Bridge Replacement, Project No. 97-1060;
KDOT Project No. 85 U-1699-01.
Shawn O'Leary, Director of Engineering and General Services, explained the project and
that it will be administered by the Kansas Department of Transportation. He stated that bids were
received in Topeka on February 9, 2000 with the low bid having been submitted by Donlinger and
Sons Construction, Inc., of Wichita, Kansas, in the amount of $837,281.95. The City's cost will be
$259,561.74. With this award the anticipated construction will begin June, 2000 with completion by
November, 2000.
Dennis Kissinger, City Manager, explained the KDOT process regarding final costs
coming in two to four years after the project is completed.
00-2403 Moved by Commissioner Seaton, seconded by Commissioner Jilka, to adopt Resolution
Number 00-5567. Aye: (5). Nay: (0). Motion carried.
Commission
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(8.3) Resolution Number 00-5571 authorizing an agreement for construction engineering
services with Wilson & Company and the Kansas Department of Transportation for the Schilling Road
Bridge Replacement Project No. 97-1060.
Shawn O'Leary, Director of Engineering and General Services, explained that the project
and the three -party agreement for engineering services establishes the conditions for compliance with
the KDOT and Federal Highway Administration Local Public Authority Program which deals with
quality control issues on state highway projects. He summarized that the consultant will inspect the
work of the contractor, Donlinger and Sons Construction, Inc., and other involved parties while
protecting the interests of and providing information to the City. The agreement also specifies that
KDOT will pay 80% of the costs of these construction -engineering services. The City's share of this
contract is 20% or $16,176.05.
00-2404 Moved by Commissioner Jilka, seconded by Commissioner Heath, to adopt Resolution
Number 00-5571. Aye: (5). Nay: (0). Motion carried.
(8.4) Resolution Number 00-5572 establishing Policy Positions on certain state and federal
legislative issues. Withdrawn until March 20, 2000.
(8.4a) Resolution Number 00-5573 supporting tax fairness in remote retail sales.
Dennis Kissinger, City Manager, explained that the City of Salina policy is to monitor
and participate in the consideration process of proposed federal and state laws, budget actions and
other activities, which will affect the City of Salina and its ability to serve the community. Some
specific issues have been identified as meriting more direct and specific input to our Congressional
and State Legislative delegations, including the federal issue of Internet/E-Commerce sales tax.
00-2405 Moved by Commissioner Heath, seconded by Commissioner Seaton, to adopt Resolution
Number 00-5573. Aye: (5). Nay: (0). Motion carried.
(8.5) Report from the City Manager regarding the City/Chamber Building Code/Inspection
Improvement Task Force Report.
Dennis Kissinger, City Manager, provided a verbal staff report with an outline paper of
general and specific administrative actions. He noted that the Task Force Report was received as
constructive criticism noting that the input and advice are important to the City. He also noted that
perceptions are important and sometimes do become reality.
A discussion followed regarding the establishment of an Over -sight Task Force with
feedback reduced to writing to advise the City Commission, and the Commission's request for a Study
Session with the Task Force.
Charlie May, 319 Hart, stated that all systems have room for improvement. He spoke
against throwing money at the problem and supported thinking before taking action.
OTHER BUSINESS
(9.1) Mayor Shadwick noted there will be no meeting next Monday, March 13, 2000.
ADJOURNMENT
00-2406 Moved by Commissioner Heath, seconded by Commissioner Seaton, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 5:27 p.m.
Alan Jilka, Vice Mayor
[SEA]L]
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R. Weber, Acting City Clerk