02-21-2012 Minutes-960-
• The regular monthly meeting of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, February 21, 2012, in the Tech Center Conference Room.
The following Board members were present: Christi Manley, Karma DeForest, Karen
Bonar, Mary Bender, Mary Shaffer and Sally Donatell. Others present were Joe
McKenzie, Sandy Wilcox, Melanie Hedgespeth and Mike Wilson, observer from the
League of Women Voters.
Mary Shaffer called the meeting to order.
MINUTES:
Mary Shaffer asked for any changes or additions to the January Board meeting minutes.
12 -05 On a motion made by Karma DeForest and seconded by Christi Manley it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the January meeting as written. Motion passed. P.960. 02/21/2012
PUBLIC COMMENTS: None
FRIENDS OF THE LIBRARY:
The Friends approved $100.00 to be used for prizes for our Facebook contests.
ORIENTATION: Technology Update - Melanie Hedgespeth
• Melanie spoke to the Board about the Tech Center. The average over 5000 reservations
per month in the Tech Center. The staff as also been receiving a lot of questions about e
readers since we began our Sunflower a Library. She has purchased some gadgets for
staff to use in their departments. Next month we will be having some a reader classes so
people can bring in their a reader and get staff assistance to learn how to download a books
or audio books. Melanie put together a staff "virtual team" to help look at our current
virtual library and offer suggestions on how it could be improved. She showed the Board
the Salina Public Library web page, You Tube channel and Facebook page. Tech Staff also
holds staff enrichment classes 6 months out of the year. Karen Bonar asked about Twitter.
Melanie said that it has been discussed but nothing done with that yet. The Library will
be switching to a different version of KOHA sometime in the next few months.. She also
answered questions from the Board.
POLICY:
Tech Use Policy Update - 2nd reading
The Board discussed the Tech Use Policy.
12 -06 On a motion made by Karma DeForest and seconded by Mary Bender it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library table the
discussion on the Tech Use Policy until March. Motion passed. P.960. 02/21/12
•
-961-
RFID:
Joe spoke to the Board about the RFID project to update the security gates, tags within .
the books, circulation workstations and self checks. A big advantage of RFID is the ease
of checking in and out materials. This would be a labor intensive project because every
item we have would need a tag inserted. Part of the cost of the project is rental of two
conversion stations used during the process to apply the RFID tags. Information Services
Staff have started to weed the collection so that we don't have to tag those items that are
going to be removed from circulation. We will also purchase a Digital Library Assistant,
which is a tool that can scan the stacks to help put items in place. If approved, we are
scheduled to start this project in August. We may push that back depending on how the
weeding is going. He went over the financing for this project, there is a total cost estimate
of $167,000.00.
12 -07 On a motion made by Karen Bonar and seconded by Christi Manley it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library table approving
the RFID project until March so they have time to study the materials. Motion passed.
P.961. 02/21/12
FINANCIAL REPORT:
We have received our 2011 financial audit. Each Board Member received a copy.
We received our 1st appropriations January 20th. We will be spending a lot out of
accounting and supplies line items here at the beginning of the year. We took in about
$15,000 in CLASS registrations this last month. •
STATISTICAL REPORT:
January circulation stayed fairly steady. We processed quite a few items and meeting
room use continued to be strong.
LIBRARIAN'S REPORT:
Joe mentioned that he would like the Board to vote on the changes to the Library's
Mission/Vision Statement.
Mission/Vision Statement
12 -08 On a motion made by Karma DeForest and seconded by Karen Bonar it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
changes to the Mission/Vision Statement. Motion passed. P.961. 02/21/12
Karen Bonar has been re appointment to the Board for a four year term.
We will be interviewing for the Youth Services Programmer position this week. Joe
spoke to the Board about proposed changes to theConceal/Carry law to allow people
to carry their firearm into public buildings including Libraries. We expect the State
Library funding to stay about the same or reduce a bit. Today is home delivery day. The
theme this year for the Summer Reading Program is Dream Big. We are receiving an •
additional $5000 in our Processing Grant this year from CKLS.
-962-
• NEW BUSINESS[BOARD COMMENTS
Karen announced she is due to have a baby in May so she would not be attending the May
Board meeting
Mary Shaffer asked about the concrete project at the front entry. That project has been
put on hold until Spring.
12 -09 On a motion made by Karen Bonar and seconded by Sally Donatell it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at 8:03
a.m. Motion passed. P962. 02/21/12
Secretary /Treasurer,
Mary Bender Date 02/21/2012 Recorder: Sandra Wilcox
11
1]
Salina Public Library
REVENUE /EXPENDITURE REPORT
FEBRUARY 2012
Albk 1
2
3
4
5
February
Jan -Feb
Budget
$ Over Budget
% of Budget
Income
305 • APPROPRIATIONS
1,005,966.01
1,974,148.00
- 968,181.99
50.96%
310 • UNENCUMBERED CASH BAL REV YR
209,383.00
- 209,383.00
0.0%
315 • INTEREST INCOME
34.12
52.29
1,300.00
- 1,247.71
4.02%
316 MISC. INCOME
0.00
0.00
0.0%
Total Income
34.12
1,006,018.30
2,184,831.00
- 1,178,812.70
46.05%
Expense
410 • SALARIES
111,441.20
222,850.01
1,442,831.00
- 1,219,980.99
15.45%
412 • PERIODICALS- REFERENCE
319.05
319.05
25,000.00
- 24,680.95
1.28%
415 • LIBRARY MATERIALS
02.415 • YOUTH SERVICES
8,749.81
9,029.31
45,000.00
- 35,970.69
20.07%
05-415 INFORMATION SERVICES /CAMPBELL
156.50
788.11
8,000.00
- 7,211.89
9.85%
08 -415 • ADULT COLLECTION
4,855.70
7,530.20
89,000.00
- 81,469.80
8.46%
10.115 E BOOKS
20,000.00
- 20,000.00
0.0%
Total 415 • LIBRARY MATERIALS
13,762.01
17,347.62
162,000.00
- 144,652.38
10.71%
416 • INFORMATION TECHNOLOGY
3,175.00
25,000.00
- 21,825.00
12.7%
417 • LIBRARY MAT Audio- Visuals
9,773.80
12,865.49
100,000.00
- 87,134.51
12.87%
420 SUPPLIES
737.21
2,624.94
12,000.00
- 9,375.06
21.88%
425 • POSTAGE
632.16
2,655.69
6,000.00
- 3,344.31
44.26%
430 • WATER
250.66
530.99
6,000.00
- 5,469.01
8.85%
435 - LIGHT & HEAT
7,418.43
14,978.18
100,000.00
- 85,021.82
14.98%
• TELEPHONE
532.61
964.44
6,000.00
- 5,035.56
16.07%
5 � REPAIRS & MAINT
60
2,347.96
3,697.14
48,000.00
- 44,302.86
7.7%
450 • FURNITURE & EQUIPMENT
64.00
64.00
6,000.00
- 5,936.00
1.07%
460 • STAFF DEVELOPMENT & TRAVEL
395.00
1,035.00
15,000.00
- 13,965.00
6.9%
465 • ACCOUNTING
4,660.00
4,849.50
7,000.00
- 2,150.50
69.28%
470 • INSURANCE
22,000.00
- 22,000.00
0.0%
475 • PROGRAMS & PROMOTIONAL
1,485.68
2,306.92
32,000.00
- 29,693.08
7.21%
485 AUTOMATION
2,855.17
3,317.97
72,000.00
- 68,682.03
4.61%
505 • CONTINGENCY
417.45
1,060.64
18,000.00
- 16,939.36
5.89%
510 • CAPITAL EXPENDITURES
80,000.00
- 80,000.00
0.0%
Total Expense
157,092.39
- 294,642.58
2,184,831.00
- 1,890,188.42
13.49%
- $157,058.27
$711,375.72
February
Jan -Feb
Budget
$ Over Budget
% of Budget
Income
305 -2 • APPROPRIATIONS (EMP BEN)
178,893.33
344,132.00
- 165,238.67
51.98%
310 -2 • UNENCUMB CASH BAL PREV (EMP B)
63,261.00
- 63,261.00
0.0%
Total Income Employee Benefit
0.00
178,893.33
407,393.00
- 228,499.67
43.91%
Expense
760 • SOCIAL SECURITY TAXES EMPLOYER
8,358.56
16,129.61
110,330.00
- 94,200.39
14.62%
765 • KPERS EXPENSE EMPLOYER
8,139.61
16,300.48
99,211.00
- 82,910.52
16.43%
770 • UNEMPLOYMENT INS EMPLOYER
108.97
210.48
1,442.00
- 1,231.52
14.6%
775 • HEALTH INSURANCE EMPLOYER
12,621.00
26,019.00
191,110.00
- 165,091.00
13.62%
780 • WORKERS COMP INSURANCE
5,300.00
- 5,300.00
0.0%
Total Expense Employee Benefit
29,228.14
58,659.571
407,393.00
- 348,733.43
14.4%
w
Page 1 of 1
Monthly Activity
- - Report
SALINA PUBLIC LIBRARY
FEBRUARY 2012
Information Services
jOutreach
Chat:
36
Activities:
11
On -line Ask a Librarian
5
Contacts:
20
Program Attendance:
60
Homebound:
20
Info Services Question
2,870
Interlibrary Loans:
583
Technology Center
ICLASS
Internet Users:
4,409
Sessions:
59
Microsoft Office:
48
Participants:
728
Computer Students:
98
Digital Design:
10
Youth Services Department
jPublic Relations Activities
Program Attendance:
366
Press Rel /Articles /Ads /PSAS:
21
Computers & Software Use: 78
External Contacts:
6
•Game
Pre - School Computers
1,160
Internal PR:
3
Internet Users:
942
Total Group Visits:
2
Outreach:
2
Circulation of Materials
FEB 12
FEB 11
YTD 12
YTD 11
Adult Materials:
34,926
30,497
71,609
65,545
Adult Renewals:
3,161
3,401
6,010
6,727
Youth Services Materials:
15,294
14,921
31,644
30,728
Youth Services Renewals:
1,438
1,993
2,688
3,823
Total Circulated:
54,819
50,812
111,951
106,823
Adult Borrowers: (includes Y.S.)
6,101
6,046
12,357
12,620
Child Borrowers:
1,037
975
1,992
2,080
New Library Cards:
Adult:
273
203
528
436
Youth Services:
88
87
187
196
Materials Reserved:
1,750
1,561
3,910
3,222
Collection Management
Meeting Room Use
Items Processed
Monthly
YTD
Monthly
YTD
Adult:
590
1,573
Prescott Room:
36
80
•
Youth Services:
733
979
5mall Conf Rm 1 & 2:
46
76
Total:
1,323
2,552
Tech Center Conf Room
26
47
Learning Center & 2
50
81
• Librarian's Report
I wish I could say my desk and office were as un- cluttered and clean as I prefer, but, at this time,
they are not. I'm not alone. Most staff have a full plate, multiple projects, lots of paper and a few
meetings, which is to say, between what is going on, what is being planned and what is being
discussed is keeping library staff very busy.
Each week in the library news, there seems to be another change in publishers decisions on how
they want to market e -books to libraries. Random House just weighed in with a huge price
increase for libraries. Limiting access to libraries seems to be the trend as they figure they can
make more money selling individuals more e- books. From a business point of view, it might
work. But, it's such a significant change in the library- publisher relationship, that libraries are
reeling. Readers will want titles that we either cannot afford or we cannot even purchase — from
someone like Penguin. So, it's a market and service that remains in flux, as more consumers add
an e- reader or a tablet.
Youth Services: This department is gradually taking their activity to a new level by developing a
Vision Statement to guide their action over the next few years. This will involve more tech
solutions, increased community connections and outreach, as well as early literacy. Programs
are planned for Spring Break week. They continue to work on their Picture Book project. And,
adult readers will share the theme of their summer reading program: Dream Big. In fact, we're
discussing how libraries help people take steps toward achieving their dreams, goals, plans and
• aspirations. This idea coincides with a recent webinar we watched and is about the library being
a part of community conversations.
With that theme, we hope to help library users consider their hopes, dreams, goals and
aspirations this summer and perhaps beyond. The library has so many resources and tools to help
people take active steps toward reaching their dreams, whether that's career, family, travel,
learning, etc. People think of us as a place for books. They don't always think that the
information they discover at the library helps them with their quality of life.
This week we meet to discuss changes and issues with the new version of our automation
system. Then, we'll decide on a target date or dates to migrate. We did the statewide tornado drill
with about 50 patrons on Tuesday. Lori is working on the April Poetry Series, Celebrate Salina,
an in -house Walk Kansas team and Friends, who are planning a mini -book sale in April.
We have 3 staff gone this week to the PLA Conference in Philadelphia. They are pumped up.
That leaves Information Services short, so weeding will slow as Angela watches the desk.
Melanie is taking applications for her trainer position in the Tech Center. Tech continues to help
patrons with access to e -books on their e- readers and tablets. People appreciate the help.
As always, thanks for your time and effort on behalf of library users in Salina. If you get a
chance, take a look at the audit. Let me know if you have questions or suggestions.
Joe McKenzie
• Library Director