01-17-2012 Minutes-958-
• The regular monthly meeting of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, January 17, 2012, in the Tech Center Conference Room.
The following Board members were present: Christi Manley, Karma DeForest, Mary
Shaffer, Sally Donatell, Karen Bonar and Mary Bender. Others present were Joe
McKenzie, Sandy Wilcox, Lori Berezovsky and Mike Wilson, observer from the League of
Women Voters.
Mary Shaffer called the meeting to order.
MINUTES:
Mary Shaffer asked for any changes or additions to the December Board meeting minutes.
12 -01 On a motion made by Karma DeForest and seconded by Mary Bender it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the December meeting as corrected. Motion passed. P.958. 01/17/2012
PUBLIC COMMENTS:' None
FRIENDS OF THE LIBRARY
The Friends are starting to take applications for scholarships through March 1st. They
are working on planning for their spring /summer book sale.
• ORIENTATION: Celebrate Salina Update -Lori Berezovsky
Lori spoke to the Board and gave an overview of a project the Library is involved in called
Celebrate Salina. The Advisory Board meets monthly. The mission is to engage the
community in celebrating what's good and what's possible in Salina. Anyone living in or
near Salina is encouraged to take part in this effort.
POLICY:
FMLA leave policy.
This policy was reviewed by the Board.
12 -02 On a motion made by Karma DeForest and seconded by Sally Donatell it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
changes to the FMLA policy upon 2nd reading. Motion passed. P.958. 01/17/12
Mission/Vision/Values Statement
Joe spoke to the board about the revised Mission Statement.
Tech Use Policy Update - 1st reading
The Board discussed the Tech Use Policy. Questions were asked about the filtered and
non filtered Internet. The wireless use on the West side of the building is filtered because
they are picking up the wireless from Childrens. The wireless on the East side of the
building is not filtered.
-959-
12 -03 On a motion made by Karma DeForest and seconded by Christi Manley it was •
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
changes to the Tech Use Policy upon 1st reading with suggested changes. Motion passed.
P.959. 01/17/12
FINANCIAL REPORT:
We did transfer $116,000 to the Capital Improvement Fund at the end of 2011. The
auditor will be here on January 20th.
STATISTICAL REPORT:
With the economy down our circulation continues to be high. Up just slightly from last
year.
LIBRARIAN'S REPORT:
The Building Authority crew has started work on a butterfly garden to the West side of
the library. Lynn Shively has announced her retirement effective January 31st. We will
work on filling that position soon. The Community Foundation is having a promotion in
March to encourage people to give to the charity of their choice and the foundation will
match their donation. Joe also spoke about handouts for early literacy developed by The
Leadership for Salina Class for Youth Services.
We are also looking at transitioning to RFID system sometime in the future. Our current
equipment dates back as far as 1994 and needs to be updated. •
NEW BUSINESSBOARD COMMENTS
12 -04 On a motion made by Karen Bonar and seconded by Karma DeForest it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at 8:00
a.m. Motion passed. P959. 01/17/12
Secretary /Treasurer,
Mary Bender Date 01/17/2012 Recorder: Sandra Wilcox
h
•
SALINA PUBLIC LIBRARY
Monthly Activity
Report
JANUARY 2012
Outreach
Activities: 5
Contacts: 5
Homebound: 21
Adult Program:
CLASS -�
Sessions: 17
Participants: 243
Public Relations Activities
Press Rel /Articles /Ads /PSAs: 20
External Contacts: 9
Internal PR: 3
Information Services
Chat:
45
On -line Ask a Librarian
6
Program Attendance:
17
Info Services Question
2,784
Interlibrary Loans:
404
Techhology Center
Internet Users:
4,616
Microsoft Office:
11
Computer Students:
118
Digital Design:
9
Youth Services Department
15,807
16,350
Program Attendance:
680
•Game Computers & Software Use:
Pre - School Computers
68
1,160
Internet Users:
702
Total Group Visits:
1
Outreach:
3
Monthly Activity
Report
JANUARY 2012
Outreach
Activities: 5
Contacts: 5
Homebound: 21
Adult Program:
CLASS -�
Sessions: 17
Participants: 243
Public Relations Activities
Press Rel /Articles /Ads /PSAs: 20
External Contacts: 9
Internal PR: 3
Circulation of Materials ,•.
'JAN 12
. JAN 11
YTD 12
YTD 11 .'
Adult Materials:
36,683
35,048
36,683
35,048
Adult Renewals:
2,849
3,326
2,849
3,326
Youth Services Materials:
16,350
15,807
16,350
15,807
Youth Services Renewals:
1,250
1,830
1,250
1,830
Total Circulated:
57,132
56,011
57,132
56,011
Adult Borrowers:(includes Y.S.)
6,256
6,574
6,256
6,574
Child Borrowers:
955
1,105
955
1,105
New Library Cards:
Adult:
255
233
255
233
Youth Services:
99
109
99
109
Materials Reserved:
2,160
1,661
2,160
1,661
Collection Management `,
Meeting Room Use
Items Processed
Monthly
YTD
Monthly
YTD
Adult:
983
983
Prescott Room:
44
44
• Youth Services:
246
246
Small Conf Rm 1 & 2:
30
30
Total:
1,229
1,229
Tech Center Conf Room
21
21
Learning Center 1 & 2
31
31
• Librarian's Report
This has seemed like a quiet month since we are not doing pre - school storytime, a program that
brings children and families in 3 days a week. It starts up again for 2 months in March. In these
techy times, it's nice to see children and parents sitting to see and hear stories read aloud.
Staffing: I know my mid -month report had a higher level of staff changes than we are used to at
the library. Well, there's more. Elisabeth Shook, Youth Services is leaving us to move to Wichita
where her husband found a new job. We'll miss her youthful energy and enthusiasm. Elisabeth is
also enrolled in an on -line MLS library school program. Nan Whetstone, our Youth
programming Coordinator would like to take that job, which is why we advertised in Sunday's
paper for a new programmer. It's a challenging job. It's also on Kansas JobWorks. We'll
interview and hire later this month. Oh, and Randy Merrell, our tech trainer will leave later this
spring for a move to Florida to be closer to family. That's a huge hole to fill, since the position is
so public, evolving and demanding. That's all of the staff changes I am aware of right now, but
that's enough. Try to think about that and let me know if you have comments or suggestions.
We also had Securitas remove a backup guard from our location because of reliability issues.
Projects: Work continues on the adult collection weeding. This never goes quickly. Each item is
selected, inspected, checked for circulation history and matched against a list of recommended
titles. And, of course, it always seems to be extra work squeezed in among other duties. This
leads to the RFID project which is meant to update security equipment, improve self - checkout
• stations and increase efficiency at our busy circulation desks. I have that on the agenda for this
month, though we will not be ready to move on this, if we do it, until after summer reading.
Lori continues to increase contacts with Celebrate Salina. It will take time to spread the word and
get more people involved, but we had two more calls this week. Kristi is working on her picture
book re- arrangement in Youth Services. A lot of the work is in the planning and preparation for
the moving of books. We'll lend a lot of staff to actually move the books and it will be good for
us to work together on an interesting book project.
Capital Project: I've worked on the Radio Frequency ID (RFID) project this month and have an
outline of.a proposal for your review. We need to update and upgrade our equipment and it is a
step forward to add the new RFID security tags that match up with the updated self -check units.
At this time, I've spread the costs over 2 years, reduced the number of new units and spread the
costs over multiple funds so that the hit on the Capital Fund is less than $80,000. But, let's talk
about it. As you know, we have other capital needs.
CLASS seems to be doing fine. Their enrollment is at 592 so far this semester. Lisa is planning a
programming/brainstorming session on March 6 with a Subway box dinner. Let me know if you
want to attend.
As always, thanks for your help in directing quality and relevant library services for Salina. Hope
you find it interesting and rewarding. Let me know if you have questions and comments.
• Joe McKenzie
Library Director