12-18-2000 Minutes�.vaauauooavu
Action #
00-2754
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
December 18, 2000
4:00 p.m.
The City Commission convened at 3:30 p.m. in a Study Session for an Open Citizens' Forum. The
Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -
County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence.
There were present:
Mayor Alan E. Jilka, Chairman presiding
Commissioner Kristin M. Seaton
Commissioner Don Heath
Commissioner Larry L. Mathews
Commissioner Monte Shadwick
comprising a quorum of the Board, also present:
Absent:
Dennis M. Kissinger, City Manager
Michael Morgan, Deputy City Manager
Barbara R. Weber, Deputy City Clerk
Greg Bengtson, City Attorney
Judy D. Long, City Clerk
CITIZEN FORUM
(3.1) David Jenkins, Fox Theater, gave an update for the year stating that 66% of the funds
needed for the renovation have been raised.
AWARDS - PROCLAMATIONS
(4.1) Plaques of Appreciation were presented by the Mayor to outgoing Employee Council
members: Russ Lamer, Wayne Pruitt, Mike Callahan, and Dean Andrew. Jerry Short was not present
to receive a plaque.
(4.2) Resolution Number 00-5666 expressing gratitude and appreciation to David S. Dunstan
for his employment with the City of Salina from May 16, 1971 to December 31, 2000.
Moved by Commissioner Seaton, seconded by Commissioner Heath, to adopt Resolution
Number 00-5666. Aye: (5). Nay: (0). Motion carried.
Mayor Jilka presented the plaque to David S. Dunstan.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of December 11, 2000.
(6.2) Resolution Number 00-5674 describing the corporate limits of the City of Salina.
(6.3) Resolution Number 00-5675 authorizing the Mayor to execute a Special Warranty Deed
to Gary L. Harbin.
(6.4) Resolution Number 00-5676 supporting the redevelopment of the Uptown Apartments,
a proposed low-income apartment complex to be built at 801 N. Santa Fe.
Commission
Action #
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00-2755
00-2756
00-2757
00-2758
00-2759
(6.5) Resolution Number 00-5677 authorizing a 3 year contract for the transportation and
disposal of materials for the Household Hazardous Waste Facility with Clean Harbors Environmental
Services of Lenexa, Kansas.
(6.6) Approval of the 2001 Vehicles and Equipment Plan and authorization to seek bids.
(6.7) Resolution Number 00-5680 amending the Comprehensive Fee Schedule pertaining to
tradesman and craftsman registration.
Don Hoff, Director of Utilities, confirmed to Commissioner Mathews that seven years
was the life span of a dozer at the Municipal Landfill.
Moved by Commissioner Shadwick, seconded by Commissioner Seaton, to approve the
consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
(7.1) Application PDD89-3B, filed by the Salina Regional Health Center, requesting approval
of an amendment to the Salina Regional Health Center — Santa Fe Campus PDD to allow the operation
of a heliport on a permanent basis on Lot 1, Block 1, Asbury Subdivision and addressed as 400 S.
Santa Fe.
(7.1a) First reading Ordinance Number 00-10008.
(7. lb) Declare an emergency exists for second reading on the same day.
(7.1c) Second reading Ordinance Number 00-10008.
Dean Andrew, Director of Planning and Community Development, explained the
application, the location of the subject property, and the City Planning Commission's recommendation
to allow the heliport on a permanent basis on the health center campus.
Moved by Commissioner Heath, seconded by Commissioner Shadwick, to approve
Ordinance Number 00-10018 for first reading. Aye: (4). Nay: (0). Abstain: (1), Seaton. Motion
carried.
Moved by Commissioner Heath, seconded by Commissioner Mathews, to declare an
emergency exists for second reading on the same day and to adopt Ordinance Number 00-10018 on
second reading. A roll call vote was taken. Aye: (4), Shadwick, Heath, Mathews, Jilka. Nay: (0).
Abstain: (1), Seaton. Motion carried.
ADMINISTRATION
(8.1) Second reading Ordinance Number 00-10013 vacating a certain drainage easement in
Lot 3, Block 1, Schilling Subdivision No. 7.
Moved by Commissioner Seaton, seconded by Commissioner Heath, to adopt Ordinance
Number 00-10013 on second reading. A roll call vote was taken. Aye: (5), Mathews, Shadwick,
Seaton, Heath, Jilka. Nay: (0). Motion carried.
(8.2) Second reading Ordinance Number 00-10015 rezoning Lots 1-8 and 13 in Block 3 of the
Highland Meadows Hamlet Addition.
Moved by Commissioner Shadwick, seconded by Commissioner Mathews, to adopt
Ordinance Number 00-10015 on second reading. A roll call vote was taken. Aye: (5), Seaton, Heath,
Shadwick, Mathews, Jilka. Nay: (0). Motion carried.
(8.3) Second reading Ordinance Number 00-10016 rezoning part of Lot 7, Plat 2 of the
Lamer's Subdivision.
Commission
Action #
GonsOiaaiM.Salina
00-2760
00-2761
00-2762
00-2763
00-27641
Moved by Commissioner Seaton, seconded by Commissioner Heath, to adopt Ordinance
Number 00-10016 on second reading. A roll call vote was taken. Aye: (5), Mathews, Shadwick,
Seaton, Heath, Jilka. Nay: (0). Motion carried.
(8.4) Resolution Number 00-5678 authorizing a supplemental agreement with Wilson & Co.
for consulting engineering services involving Phase II of the Water Treatment Plant Improvements
Project No. 00-1255.
Don Hoff, Director of Utilities, explained the original agreement and that this
supplemental agreement changes the scope of services. The agreement adds the rehabilitation of the
existing Chemical Building and Filter Building to include tuck pointing of exterior brickwork;
door/window replacement; lighting improvements and roof improvements. Final design services have
been omitted from the original agreement.
Moved by Commissioner Mathews, seconded by Commissioner Shadwick, to adopt
Resolution Number 00-5678 approving supplemental agreement No. 1 in an amount not to exceed
$29,000. Aye: (5). Nay: (0). Motion carried.
(8.5) Resolution Number 00-5679 authorizing a supplemental agreement with Camp Dresser
McKee relating to groundwater monitoring at the Salina Municipal Landfill Facility.
Don Hoff, Director of Utilities, explained the supplemental agreement and the prior Task
Orders: Task Order No. 1 was the original agreement pertaining to operating efficiencies, tonnage
projections and landfill rates; Task Order No. 2 pertained to methane gas emission determination at
the landfill; Task Order No. 3 related primarily to the development of a statistical evaluation of
groundwater monitoring analytical data. Task Order No. 4 includes all additional required work plans,
additional groundwater monitoring locations, lab analysis, release assessment report, etc.
Moved by Commissioner Shadwick, seconded by Commissioner Seaton, to adopt
Resolution Number 00-5679 approving supplemental agreement, Task Order No. 4 in an amount not
to exceed $42,000. Aye: (5). Nay: (0). Motion carried.
(8.6) Award of contract for the 9' Street and Iron Avenue Signalization Improvements, Project
No. 00-1257.
Shawn O'Leary, Director of Engineering and General Services, explained the project and
the bids received December 12, 2000. He then responded to Commission inquiry pertaining to the
emergency vehicle pre-emption system.
Randall Holm, 848 Custer, asked if the motorcycle light bars worked and was told by
Police Chief James Hill that the units can be retrofitted to do so.
Moved by Commissioner Seaton, seconded by Commissioner Heath, to award the
contract for the 9t' Street and Iron Avenue Signalization Improvements, Project No. 00-1257, to B&W
Electric Contractors in the amount of $70,000. Aye: (5). Nay: (0). Motion carried.
(8.7) Award of bid for police department evidence handling software.
Chief James Hill, Police Department, explained that the acquisition of a bar-coded
evidence tracking system will enhance staff productivity and provide an efficient and effective
tracking of the more than 40,000 items of property and evidence currently under department control.
He explained the bids received in December 12, 2000 and recommended the award go to the vendor
who submitted the low bid that met all specifications. He also advised the Commission that the low
bid of $13,975 exceeds the budgeted $12,500 with the remaining $1,475 to be funded from the
Computer/Technology Sub-CIP.
Moved by Commissioner Heath, seconded by Commissioner Seaton, to award the contract
for the police department evidence handling software to the Porter Lee Corporation in the amount of
$13,975. Aye: (5). Nay: (0). Motion carried.
(8.8) Award of contract for Wastewater Pump Station No. 40 Improvements, Project No. 00-
1261.
Commission
Action #
00-2765
00-2766
00-2767
00-2768
Don Hoff, Director of Utilities, explained the project and the bids received December 12,
2000.
Moved by Commissioner Mathews, seconded by Commissioner Shadwick, to award the
contract for the Wastewater Pump Station No. 40 Improvements, Project No. 00-1261, to Walters -
Morgan Construction, Inc., Manhattan, Kansas, in the amount of $79,500. Aye: (5). Nay: (0). Motion
carried.
(8.9) Allocation of 2001 city grant funding for public transportation programs.
Dennis Kissinger, City Manager, explained two options for the Commission. Option 1
is to authorize 2001 grant funds to local transportation providers as requested, with a total amount of
$54,000. Option 2 is to authorize 2001 grant funds to local transportation providers at a different level
than requested.
A discussion among the Commissioners followed regarding the level of funding
requested. Mr. Kissinger explained the differences between the three entities and stated that he was
sure they were conservative in their requests.
Moved by Commissioner Seaton, seconded by Commissioner Heath, to authorize the 2001
grant funds to local transportation providers as requested and to review the funding in six months.
Aye: (5). Nay: (0). Motion carried.
(8.10) Authorize police department purchase of equipment with FY2000 Local Law
Enforcement Block Grant Program funds.
Chief James Hill, Police Department, explained that the advisory board appointed by the
City Manager, recommended that the funds be used to purchase a Computerized Polygraph System
for $4,990; a Mini CrimeScope Forensic Light Source System for $7,880, and three additional Mobile
Video Camera Systems from Kustom Signals of Lenexa, Kansas in the amount of $12,735 or $4, 245.
each. Responding to Commission inquiry the Chief stated that with this video purchase all cruisers
except the command vehicle and one School Resource Officer vehicle, will have the cameras. He then
discussed the split of funding with Saline County and the life span of the video cameras.
Moved by Commissioner Heath, seconded by Commissioner Seaton, to authorize the
purchase of the equipment. Aye: (5). Nay: (0). Motion carried.
(8.11) Authorize acquisition of telephone systems.
(8.1 la) Concur with Saline County/Salina Building Authority in acquiring a telephone
system in the City -County Building.
(8.1 lb) Authorize acquisition of telephone system for the Smoky Hill Museum Building
and for the General Services location, Project No. 00-1238.
Rodney Franz, Director of Finance and Administration, explained the staff
recommendations for replacement of the telephone systems.
Moved by Commissioner Shadwick, seconded by Commissioner Seaton, to authorize staff
to proceed with the acquisition as recommended. Aye: (5). Nay: (0). Motion carried.
OTHER BUSINESS
(9.1) Dennis Kissinger, City Manager, noted that there will only be two regular commission
meetings in January.
(9.2) Mayor Jilka wished everyone happy holidays.
Commission
Action #
cvwj,aajd.sal,"a
00-2769
ADJOURNMENT
Moved by Commissioner Heath, seconded by Commissioner Seaton, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 5:10 p.m.
Alan. Jilka, ayor
[SEAL]
ATTEST:
R. Weber, Deputy City Clerk