12-21-2011 Minutes-956-
• The regular monthly meeting of the Salina Public Library Board of Trustees was held at
1:30 p.m. on Wednesday, December 21, 2011, in the Tech Center Conference Room.
The following Board members were present: Christi Manley, Karma DeForest, Mary
Shaffer, Karen Bonar, Sally Donatell and Sandie Johnson. Others present were Joe
McKenzie, Sandy Wilcox, and Mike Wilson, observer from the League of Women Voters.
Mary Shaffer called the meeting to order.
MINUTES:
Mary Shaffer asked for any changes or additions to the November Board meeting minutes.
11 -47 On a motion made by Sandie Johnson and seconded by Karma DeForest it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the November meeting as written. Motion passed. P.956. 12/21/2011
PUBLIC COMMENTS: None
FRIENDS OF THE LIBRARY
ACTION:
• GAAP Waiver:
WHEREAS the Salina Public Library, Salina, Kansas, has determined that the financial
statements and financial reports for the year ended 2011 to be prepared in conformity with
the requirements of K.S.A. 75- 1120a(a) are not relevant to the requirements of the cash
basis and budget laws of this state and are of no significant value to the Library Board or
the members of the general public of the Salina, Kansas and
WHEREAS there are no revenue bond ordinances or resolutions or other ordinances or
resolutions of the municipality which require financial statements and financial reports to
be prepared in conformity with. K.S.A. 75- 1120a(a) for the year ended 2011.
11 -48 On a motion made Kharma DeForest and seconded by Karen Bonar it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library, in a regular
meeting duly assembled this 21st day of December, 2011, waives the requirements of K.S.A.
75- 1120a(a) as they apply to the Salina Public Library for the year ended 2011 and that
the Library Board shall cause the financial statements and financial reports of the Salina
Public
Library to be prepared on the basis of cash receipts and disbursements as adjusted to
show compliance with the cash basis and budget laws of this state. Motion passed. P.956.
12/21/2011
• TRANSFER TO CAPITAL IMPROVEMENT FUND
Discussion was held on the Capital Improvement transfer.
-957-
11-49 On a motion made by Christi Manley and seconded by Sally Donatell it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves to
transfer into the Capital Improvement Fund an amount up to $116,000 once all the,2011
bills have been accounted for and paid . Motion passed. P.957. 12/21/2011
POLICY:
FMLA leave policy.
This policy was reviewed by the Board.
11 -50 On a motion made by Sandie Johnson and seconded by Karen Bonar it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
changes to the FMLA-policy upon 1st reading. Motion passed. P.957. 12/21/11
FINANCIAL REPORT:
Joe spoke about the budget for 2012. We will use $20,000 out of the materials budget for
ebooks this next year. The Board asked several questions about the ebook collection. In
2011 we received more appropriations than expected.
STATISTICAL REPORT: '
Circulation is still busy. Joe also shared the November 2011 tech center stats.
LIBRARIAN'S REPORT:
Joe shared information on the results of staff meetings to discuss the Mission Statement
and Library Vision and Values. There was Board discussion also.
Amy Adams started on December 19th as our new PR Coordinator.
The CLASS catalog is done and will go out the first part of January.
The Board also looked at a draft of a Capital Improvement Plan.
NEW BUSINESSIBOARD COMMENTS
11 -51 On a motion made by Sally Donatell and seconded by Karma DeForest it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at 2:45
p.m Motion passed. P957. 12/21/11
Secretary/Treasurer,
Mary Bender Date 12/21/2011
Recorder: Sandra Wilcox
.1
U
E
•
Salina Public Library
REVENUE /EXPENDITURE REPORT
December 2011
1
2
3
1 4
5
December
Jan -Dec 2011
Budget
$ Over Budget
% of Budget
Income
305 • APPROPRIATIONS
2,058,167.46
2,029,368.00
28,799.46
101.42%
310 • UNENCUMBERED CASH BAL REV YR
247,177.00
193,893.00
53,284.00
127.48%
315 INTEREST INCOME
12.24
1,052.99
1,500.00
- 447.01
70.2%
316 MISC. INCOME
417.95
0.00
417.95
100.0%
Total Income
12.24
2,306,815.40
2,224,761.00
82,054.40
103.69%
Expense
410 • SALARIES
114,931.48
1,350,082.20
1,437,761.00
- 87,678.80
93.9%
412 - PERIODICALS - REFERENCE
1,621.84
25,034.62
28,000.00
- 2,965.38
89.41%
415 • LIBRARY MATERIALS
02-415 • YOUTH SERVICES
05-415 INFORMATION SERVICES /CAMPBELL
i 200.54
1,133.35
40,308.61
8,501.10
y47,000.00
10,000.00
, - 6,691.39
- 1,498.90
85.76%
85.01%
08-415 • ADULT COLLECTION
7,442.95
80,972.72
93,000.00
- 12,027.28
87.07%
Total 415 • LIBRARY MATERIALS
8,776.84
129,782.43
150,000.00
- 20,217.57
86.52%
416 • INFORMATION TECHNOLOGY
21,265.90
28,000.00
- 6,734.10
75.95%
417 • LIBRARY MAT Audio - Visuals
7,922.40
90,806.31
106,000.00
- 15,193.69
85.67%
420 • SUPPLIES
1,811.10
11,119.17
16,000.00
- 4,880.83
69.5%
425-POSTAGE
3,844.77
12,000.00
- 8,155.23
32.04%
430 • WATER
379.55
8,638.53
6,000.00
2,638.53
143.98%
435 • LIGHT & HEAT
8,475.96
99,124.21
100,000.00
- 875.79
99.12%
440 • TELEPHONE
434.17
5,498.27
6,000.00
- 501.73
91.64%
- REPAIRS & MAINT
a
2,644.21
50,953.61
42,000.00
8,953.61
121.32%
505 • FURNITURE & EQUIPMENT
7,690.38
6,000.00
1,690.38
128.17%
460 • STAFF DEVELOPMENT & TRAVEL
152.00
11,470.85
15,000.00
- 3,529.15
76.47%
465 • ACCOUNTING
0.00
5,472.33
6,000.00
- 527.67
91.21%
470 • INSURANCE
3,235.00
19,450.22
19,000.00
450.22
102.37%
475 • PROGRAMS & PROMOTIONAL
2,243.88
34,971.89
31,000.00
3,971.89
112.81%
485 • AUTOMATION
9,959.63
75,081.76
71,000.00
5,081.76
107.16%
505. CONTINGENCY
733.43
12,707.87
25,000.00
- 12,292.13
50.83%
510 • CAPITAL EXPENDITURES
116,000.00
116,000.00
120,000.00
- 4,000.00
96.67%
Total Expense -
279,32.T.49
2;079,995.32
2,224,761.00
- 144,765.68
93.49%
- $279,30925
$226,820.08
'
December
Jan -Dec 2011
Budget
$ Over Budget
% of Budget
Income
305 -2 • APPROPRIATIONS (EMP BEN)
327,217.11
320,621.00
6,596.11
102.06%
310 -2 • UNENCUMB CASH BAL PREV (EMP B)
96,731.00
81,855.00
14,876.00
118.17%
Total Income Employee Benefit
0.00
423,948.11
402,476.00
21,472.11
105.34%
Expense
760 - SOCIAL SECURITY TAXES EMPLOYER
6,555.09
91,151.96
109,979.00
- 18,827.04
82.88%
765 • KPERS EXPENSE EMPLOYER
7,377.55
85,555.28
92,000.00
- 6,444.72
93.0%
770 • UNEMPLOYMENT INS EMPLOYER
10040
1,202.32
1,437.00
- 234.68
83.67%
775 - HEALTH INSURANCE EMPLOYER
14,710.00
178,828.00
191,861.00
- 13,033.00
93.21%
780 • WORKERS COMP INSURANCE
1,895.25
6,450.50
7,200.00
- 749.50
89.59%
Total Expense Employee Benefit
30,638.291
363,188.06
402,477.00
- 39,288.94
90.24%
•
Page 1 of 1
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Information Services
DEC 11
Chat:
39
On -line Ask a Librarian
5
Program Attendance:
49
Info Services Question
2,514
Interlibrary Loans:
393
Technology Center .
38,492
Internet Users:
4,110
Microsoft Office:
4
Computer Students:
33
Digital Design:
8
1,846
Youth Services Department
19,262
Total Circulated:
Program Attendance:
1,293
Computers & Software Use:
56
•Game
Pre - School Computers
1,160
Internet Users:
786
Total Group Visits:
5
Outreach:
-
Monthly Activity
DECEMBER 2011
Outreach
DEC 11
Activities:
5
Contacts:
2
Homebound:
22
Adult Program:
11
CLASS
Sessions: 13
Participants: 151
Public Relations Activities
Press Rel /Articles /Ads /PSAs: 12
External Contacts: 1
Internal PR:
Circulation of Materials -
DEC 11
DEC 10
YTD 11
YTD 10
Adult Materials:
34,356
30,962
424,370
420,948
Adult Renewals:
3,372
3,259
38,492
39,761
Youth Services Materials:
14,550
13,957
212,937
209,334
Youth Services Renewals:
1,740
1,846
21,369
19,262
Total Circulated:
54,018
50,024
697,168
689,305
Adult Borrowers:(includes Y.S.) 5,961
Child Borrowers: H85
New Library Cards:
Adult: 208
Youth Services: 61
Materials Reserved: 1,746
Collection Management
Items Processed Monthly YTD
Adult: 1,068 9,960
• Youth Services: 111 5,555
Total: 1,179 15,515
5,819
76,346
77,891
1,087
14,208
16,188
180
2,778
2,604
67
1,269
1,410
1,317
20,889
17,696
Meeting Room Use
Monthly
YTD
Prescott Room:
49
516
Small Conf Rm 1 & 2:
25
269
Tech Center Conf Room
20
285
Learning Center & 2
24
377
• Librarian's Report
It seems like staff certainly hit the ground running with the start of the new year. The week after
holiday closings was very busy as readers and other patrons made up for lost time. I love the
increased focus on books and authors with the addition of the electronic collection. We've seen a
lot of interest and as the Journal photo story showed, people are bringing in their e- readers and
tablets for help from staff at several service points in the library.
CLASS has 390 registrations through the first week, with 22 of 56 classes meeting their
minimums and 4 already full and closed. Lisa is encouraged and students seem as excited and
appreciative as always. I'll meet with Lisa to brainstorm ideas to expand and strengthen this
popular lifelong program. Kristi Hansen reports that 396 children participated in Winter Break
Reading. Youth Services starts planning for next summer later this week.
This week, I'll attend a Chamber after -hours event at Genesis and a Cultural Roundtable meeting
at the Museum. I was invited to be a part of USD305's Comprehensive Counseling Advisory
Council, so I'll go to their first meeting this week too. Sandy and I will try to attend a function at
Sunflower Bank on Thursday evening after work. These activities fit in nicely with our mission
of connecting.
Our Acquisitions and Cataloging Department is working short staffed again for 2 weeks with
someone out by doctor's order for 2 weeks They do a great job of filling in, but it's extra work.
• Dianna and Sandy will interview eight applicants for the full time adult circulation opening. The
response has been strong.
We ran into a snag with the concrete work on the north entrance. They were set to start this week
after we finally found a color and pattern that worked. They had a license renewal issue that put
them back a few weeks, so I think we'll hold off for mild weather, rather than start in February.
It would have been preferred to have that complete before now. I'll have a touch base meeting
with the 3M rep about the RFID /self- check/security gate update project. I asked about the age of
our equipment and it looks like our gates and our check -in units date to 1994. The self - checks
just go back to 2002. Of course, they have updated design and functions a few times since those
purchases, as well as adding RFID about 10 years ago. Youth Services weeded out over 3,000
books in the past year to help clean up their collection in preparation for their re- arrangement of
picture books, but also something we needed to do prior to applying any new RFID tags in the
future. Information services is gearing up for significant collection clean -up.
It's tax form season for libraries and we are at the mercy of the IRS to deliver forms and
instructions. This brings a steady stream of people in who are sometimes not regular library
users. They often ask staff advice and we can direct them to the free tax prep program, but
cannot offer advice on tax preparation.
We are closed again on January 16 for Martin Luther King Jr. holiday.
• Joe McKenzie
Library Director