04-23-2001 MinutesCommission
Action #
01-28651
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
April 23, 2001
4:00 p.m.
The City Commission convened at 2:30 p.m. in a Study Session to discuss the Carver Pool Report,
Credit Card Acceptance Project, Possible Downtown Planning Project, Ohio/I-70 Planning Report,
and Landfill Program Planning. The Regular Meeting of the Board of Commissioners was called to
order at 4:00 p.m. in Room 107, City -County Building. A roll call was taken followed by the Pledge
of Allegiance and a moment of silence.
There were present:
Mayor Kristin M. Seaton, Chairman presiding
Commissioner Larry L. Mathews
Commissioner Deborah P. Divine
Commissioner Alan E. Jilka
Commissioner Monte D. Shadwick
comprising a quorum of the Board, also present:
Absent:
Greg Bengtson, City Attorney
Dennis M. Kissinger, City Manager
Lieu Ann Nicola, City Clerk
None
None.
CITIZEN FORUM
AWARDS - PROCLAMATIONS
(4.1) The day of April 27r' as "Arbor Day" in the City of Salina. Joan Brown, a member of the
Tree Advisory Board, read the proclamation.
(4.2) The week of April 22nd through the 28', 2001 as "National Volunteer Week" in the City
of Salina. Nancy Klostermeyer, Director of Volunteer Connection, read the proclamation.
(4.3) The week of April 22"d through the 28', 2001 as "Crime Victims Week" in the City of
Salina. Mandy Melander from Domestic Violence Association read the proclamation.
(4.4) The day of May 3rd, 2001 as "A Day of Prayer" in the City of Salina. Roberta Huseman,
Chairman of Salina National Day of Prayer Committee, read the proclamation.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of April 16, 2001.
Moved by Commissioner Shadwick, seconded by Commissioner Mathews, to approve
the consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
None.
DEVELOPMENT BUSINESS
Commission
Action #
Consolitlaietl.5allna
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01-
ADMINISTRATION
(8.1) Second reading Ordinance No. 00- 100 14 vacating the platted restricted access on North
Ohio Street in the Lindfors Addition.
Shawn O'Leary, Director of Engineering and General Services explained that Ordinance
No. 00-10014 was passed on the first reading on December 11, 2000. Since that time no comments
have been received. This was a request that would allow the property owner to relocate the driveway
for the Lindfors Addition property on North Ohio. Prior to the second reading, the petitioner was to
rededicate the restricted access to reflect the new driveway location. The rededication was submitted
to City Staff and was recorded by Saline County Register of Deeds.
Moved by Commissioner Mathews, seconded by Commissioner Jilka, that the City
Commission adopt Ordinance No. 00-10014 on second reading. A role call was taken. Aye (5),
Divine, Jilka, Mathews, Shadwick, Seaton. Nay (0). Motion carried.
(8.2) Resolution No. 01-5706 authorizing an agreement between the City of Salina and USD
305 regarding certain water utility projects.
Dennis Kissinger, City Manager, explained that the City and USD 305 approved
cooperative efforts to coordinate city water system enhancement projects with school water projects
made necessary by their new construction. For the year 2001, there are three additional school -related
cooperative water projects.
Mayor Seaton noted that the schools involved were Grace Stewart, Heusner, South
Middle School.
Moved by Commissioner Jilka, seconded by Commissioner Shadwick, that the City
Commission authorize the agreement with USD 305 for capital projects. Aye: (5). Nay: (0). Motion
carried.
(8.3) Award of contract for the 2001 Water System Improvements, Project No. 01-1290 to
Stevens Contractors, Inc. in the amount of $320,790.
Shawn O'Leary, Director of Engineering and General Services, explained the project
included water system upgrades at five locations in Salina. The project will include water system
upgrades to improve flow and fire protection at one school location and the remaining four water
system improvements will serve residential and industrial areas.
Moved by Commissioner Shadwick, seconded by Commissioner Divine, that the City
Commission award the contract for the 2001 Water System Improvements, Project No. 01-1290 to
Stevens Contractors, Inc. in the amount of $320,790. Aye: (5). Nay: (0). Motion carried.
(8.4) Certification of final cost for 1999/2000 special assessment projects and setting May 14,
2001 as date of public hearing.
Shawn O'Leary, Director of Engineering and General Services, explained that the final
certifications of costs have been filed for six public improvement projects constructed in 1999/2000.
The City share of the subdivision improvements includes drainage improvements on South Ohio and
East Magnolia Road; water distribution and sanitary sewer collection systems on South Ninth Street
and fire protection system improvements on Baker Street.
Moved by Commissioner Jilka, seconded by Commissioner Shadwick, that the City Commission
set May 14, 2001 as the date of the public hearing on the proposed assessments, publish a notice of
the public hearing and to mail a notice of the public hearing to each property owner in the
improvement districts. Aye: (5). Nay: (0). Motion carried.
(8.5) Resolution No. 01-5709 authorizing a partnership with Salina Regional Health Center for
street improvements on South Santa Fe Avenue.
Shawn O'Leary, Director of Engineering and General Services, explained that the City
Commission
Action #
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01-2870
01-2871
staff have been working with Salina Regional Health Center to remove the on -street inset parallel
parking stalls on South Santa Fe Avenue between Prescott Avenue and South Street. City staff offered
to share in the street reconstruction costs on the project to be preformed by Busboom & Rauh
Construction Company, Inc.
Commissioner Divine questioned if we were entering an agreement with Salina Regional
Health Center for Busboom & Rauh's contracted labor.
Shawn O'Leary confirmed the agreement and noted that the City's share is outlined in
letter submitted by Busboom & Rauh.
Mayor Seaton excused herself from forum due to being a member of the Salina Regional
Health Center Board.
Commissioner Mathews assumed the meeting.
Moved by Commissioner Divine, seconded by Commissioner Jilka, that the City
Commission authorize a partnership with Salina Regional Health Center for street improvements on
South Santa Fe Avenue. Aye: (4). Nay: (0). Motion carried.
Mayor Seaton resumed the meeting.
(8.6) Resolution No. 01-5707 authorizing a contract with Bucher, Willis & Ratliff Corporation
for engineering services on the South Marymount Road Project No. 01-1274.
Commissioner Divine excused herself due to conflict in interest.
Shawn O'Leary, Director of Engineering and General Services, explained the project is
to provide street and drainage improvements on Marymount Road between Crawford Street and
Mariposa Drive. A public information meeting was held for residents of the area and interested
citizens. The project includes total reconstruction of approximately 3/4 mile of Marymount Road. A
portion of the cost of the project will be paid for with special assessments in the benefit district. Also
the re -design of the Mariposa Addition storm water detention system will be included. The cost for
services will be shared with Mariposa property owners. The benefit district will pay for approximately
35% of the total project costs including a proportionate share of the engineering services.
Moved by Commissioner Shadwick, seconded by Commissioner Jilka that the City
Commission approve the contract for engineering services with Bucher, Willis & Ratliff Corporation
for the South Marymount Road Project in an amount not to exceed $74,197.15. Aye: (4). Nay (0).
Motion carried.
Commission Divine rejoined the Commission.
(8.7) Resolution No. 01-5708 authorizing a contract with Sprint to provide T-1 Internet access
services.
Dave Larrick, Director of Computer Technology, explained that the Computer
Technology Department is currently providing Internet services to City and County departments
through a wireless connection to a local vendor. This access is shared with many other businesses and
the overall service performance has varied greatly. Both City and County departments have plans to
use a web function that would be better served if housed internally and allowing for a secure web site
and data integration. The costs will be paid from the Computer Technology Department budget,
subject to the cost-sharing/service agreement between the City and County.
Mayor Seaton asked what is the currently cost of Internet service.
Dave Larrick answered $250 per month, but does not have the eGovernment capacity.
Dennis Kissinger, City Manager, explained that this would give more security and have
many programs that would need this capacity.
Commissioner Jilka questioned whether a three-year contract would be appropriate.
Commission
Action #
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Dave Larrick responded that he felt that three years was appropriate and would not out
grow the contract in that time period.
Commissioner Divine questioned if we would anticipate any other charges and the
guarantee of 94% delivery.
Dave Larrick responded that Sprint has waved all installation charges and the hardware
is already in-house so there would be no other expenses. If the delivery would fall below 94% the
service would be free for the month.
Mayor Seaton questioned if everyone has Internet access.
Dave Larrick responded that Internet access is given to employees with Department Head
approval.
Moved by Commissioner Divine, seconded by Commissioner Mathews, that the City
Commission enter into a contract with Sprint for T-1 Internet access services for a three year period,
in the amount not to exceed $1,072.06 per month for three years. Aye: (5). Nay: (0). Motion carried.
None.
OTHER BUSINESS
ADJOURNMENT
01-2873 I Moved by Commissioner Jilka, seconded by Commissioner Shadwick, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 4:53 p.m.
.stin M. Se ton, Mayor
[SEA]L]
ATTEST:
Lieu Arm Nicola, City Clerk