11-15-2011 Minutes-954-
• The regular monthly meeting of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, November 15, 2011, in the Tech Center Conference Room.
The following Board members were present: Christi Manley, Karma DeForest, Mary
Shaffer, Karen Bonar and Sandie Johnson. Others present were Joe McKenzie, Sandy
Wilcox, and Mike Wilson, observer from the League of Women Voters.
Mary Shaffer called the meeting to order.
MINUTES:
Mary Shaffer asked for any changes or additions to the October Board meeting minutes.
11 -44 On a motion made by Sandie Johnson and seconded by Karma DeForest it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the October meeting as corrected. Motion passed. P.954. 10/18/2011
PUBLIC COMMENTS: None
ORIENTATION: Intellectual Freedom- Nancy Jo Leachman. Nancy Jo spoke to
the Board about library books being challenged because of objections to content and
considered for removal or relocation. She gave the Board several examples of times when
• books have been challenged and what the outcomes were. She also shared information
about a book we recently acquired that could be challenged. Nancy Jo told the Board that
The Salina Public Library adheres to the ALA Freedom to Read philosophy. The Board
asked if we get very many challenges here at the library and Nancy Jo said we get very few.
FRIENDS OF THE LIBRARY
POLICY:
The Board discussed the changes to the FMLA leave policy.
Deleting the FAX Service Policy
This policy was reviewed by the Board.
11 -45 On a motion made by Karma DeForest and seconded Christi Manley it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
deletion of FAX Service policy upon 2nd reading. Motion passed. P.954. 11 /15 /11
The Board had a brief discussion of a draft revision of Mission and Vision statements. They
liked the concept of Connecting. They appreciated the brevity of the statements. Sandie
Johnson suggested starting the Mission with the word Aspiring instead of the phrase `In
aspiring.'
FINANCIAL REPORT:
Several questions were asked about different line items on the budget.
When we meet in December the Board will make a motion on how much to transfer the
-955 -
Capital Improvment Fund. We will need to carry over a little over $200,000 in to 2012. •
STATISTICAL REPORT:
October was a another busy month. CLASS was in full swing, story time was still going
and Tech use continues to be high. We have several of our employees attending a new
Young Professionals Group.
LIBRARIAN'S REPORT:
The tax valuation for 2012 actually went up so our mill levy will decrease. We will
be starting our ebook collection on December 6th. We have joined a consortium plus
we will have our own separate collection. The Libary is participating in the Food for
Flight program in conjunction with Seaport Airlines and The Salina Area Chamber of
Commerce. Joe is going to meet with the Volunteer Connection about the possibility of
them using the library as a site for their tax preparation service next year. Lisa and Lori
have interviewed for the CLASS Assistant position but have not made a job offer yet. We
have received about fifteen applications so far for the Public Relations position. Kristi
Northcutt's last day is November 17th. The Library will be closed on Thanksgiving Day
and also half day for Christmas Eve and Sunday and Monday for the Christmas holiday.
We did not get the grant from CKLS for the Concrete work. The work still needs to be
done so we have scheduled to have the work started sometime in December.
NEW BUSINESS/BOARD COMMENTS •
11 -46 On a motion made by Sandie Johnson and seconded by Karen Bonar it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at 8:21
a.m Motion passed. P955. 11/15/11.
Secretary/Treasurer,
Mary Bender Date 11/15/2011 Recorder: Sandra Wilcox
•
Salina Public Library
REVENUE /EXPENDITURE REPORT
NOVEMBER 2011
1
2
3
4
5
November
Jan -Nov 2011
Budget
$ Over Budget
% of Budget
Income
305 - APPROPRIATIONS
2,058,167.46
2,029,368.00
28,799.46
101.42%
310 - UNENCUMBERED CASH BAL REV YR
247,177.00
193,893.00
53,284.00
127.48%
315 - INTEREST INCOME
18.38
1,040.75
1,500.00
- 459.25
69.38%
316 MISC. INCOME
417.95
a001
417.95
100.0%
18.38
2,306,80116
2,224,761.001
82,042.16
103.69%
Total Income
Expense
410 • SALARIES
112,194.38
1,235,150.72
1,437,761.00
- 202,61028
85.91%
412 • PERIODICALS- REFERENCE
258.71
23,412.78
28,000.00
- 4,587.22
83.62%
415 • LIBRARY MATERIALS
02-415 • YOUTH SERVICES
450.14
40,108.07
47,000.00
- 6,891.93
85.34%
05-415 INFORMATION SERVICES /CAMPBELL
3,397.52
7,367.75
10,000.00
- 2,632.25
73.68%
08.415 • ADULT COLLECTION
8,821.07
73,529.77
93,000.00
- 19,470'.23
79.06%
Total 415 • LIBRARY MATERIALS
12,668.73
121,005.59
150,000.00
- 28,994.41
80.67%
416 - INFORMATION TECHNOLOGY
1,987.70
21,265.90
28,000.00
- 6,734.10
75.95%
417 - LIBRARY MAT Audio - Visuals
9,946.90
82,883.91
106,000.00
- 23,116.09
78.19%
420 - SUPPLIES
1,387.61
9,308.07
16,000.00
- 6,691.93
58.18%
425-POSTAGE
687.31
3,844.77
12,000.00
- 8,155.23
32.04%
430 - WATER
942.00
8,258.98
6,000.00
2,258.98
137.65%
435 • LIGHT & HEAT
7,664.58
90,648.25
100,000.00
- 9,351.75
90.65%
440 - TELEPHONE
432.43
5,064.10
6,000.00
- 935.90
84.4%
5 • REPAIRS & MAINT
2,035.40
48,309.40
42,000.00
6,309.40
115.02%
50 • FURNITURE & EQUIPMENT
741.30
7,690.38
6,000.00
1,690.38
128.17%
460 - STAFF DEVELOPMENT & TRAVEL
3,714.89
11,308.85
15,000.00
- 3,691.15
75.39%
465 - ACCOUNTING
0.00
5,472.33
6,000.00
- 527.67
91.21%
470 INSURANCE
167.50
16,215.22
19,000.00
- 2,784.78
85.34%
475 • PROGRAMS & PROMOTIONAL
1,889.76
32,728.01
31,000.00
1,728.01
105.57%
485 • AUTOMATION
5,917.87
66,122.13
71,000.00
- 4,877.87
93.13%
505 • CONTINGENCY
1,548.89
11,974.44
25,000.00
- 13,025.56
47.9%
510 - CAPITAL EXPENDITURES
120,000.00
- 120,000.00
0.0%
Total Expense
164,185196
1- 1;800,663.83
'2,224,761.00
- 424,097.17
80.94%
- $164,167.58
$506,139.33
November
Jan -Nov 2011
Budget
$ Over Budget
% of Budget
Income
305 -2 • APPROPRIATIONS (EMP BEN)
327,217.11
320,621.00
6,596.11
102.06%
310 -2 • UNENCUMB CASH BAL PREV (EMP B)
96,731.00
81,855.00
14,876.00
118.17%
Total Income Employee Benefit
0.00
423,948.11
402,476.00
21,472.11
105.34%
Expense
760 • SOCIAL SECURITY TAXES EMPLOYER
7,565.29
84,596.87
109,979.00
- 25,382.13
76.92%
765 • KPERS EXPENSE EMPLOYER
7,392.11
78,177.73
92,000.00
- 13,822.27
84.98%
770 - UNEMPLOYMENT INS EMPLOYER
98.57
1,101.92
1,437.00
- 335.08
76.68%
775 • HEALTH INSURANCE EMPLOYER
14,710.00
164,373.00
191,861.00
- 27,488.00
85.67%
780 • WORKERS COMP INSURANCE
4,555.25
7,200.00
- 2,644.75
63.27%
Total Expense Employee Benefit
29,765.97
332,804.77
402,477.00
- 69,672.23
82.69%
C l
Page 1 of 1
Monthly Activity
Report
Adult Materials:
35,724
NOVEMBER 2011
390,014
389,986
Adult Renewals:
Information Services
3,178
Outreach
Chat:
19
Activities: 8
On -line Ask a Librarian
9
Contacts: 4
Program Attendance:
96
Homebound: 22
Info Services Question
2,431
Adult Program: 41
Interlibrary Loans:
332
643,150
Technology Center
2,570
ICLASS
Internet Users:
4,324
Sessions: 33
Microsoft Office:
10
Participants: 444
Computer Students:
51
Materials Reserved:
Digital Design:
11
1,374
Youth Services Department
16,379
JlPublic Relations Activities
Program Attendance:
187
Press Rel /Articles /Ads /PSAs:
Computers & Software Use:
34
External Contacts:
•Game
Pre - School Computers
1,160
Internal PR:
Internet Users:
888
Total Group Visits:
0
Outreach:
2
_.
Adult Materials:
35,724
32,132
390,014
389,986
Adult Renewals:
3,111
3,178
35,120
36,502
Youth Services Materials:
15,206
14,740
198,387
195,377
Youth Services Renewals:
1,576
1,505
19,629
17,416
Total Circulated:
55,617
51,555
643,150
639,281
Adult Borrowers:(includes Y.S.)
6,159
6,377
70,385
72,072
Child Borrowers:
945
1,057
13,323
15,101
New Library Cards:
Adult:
206
210
2,570
2,424
Youth Services:
56
84
1,208
1,343
Materials Reserved:
1,636
1,374
19,143
16,379
Collection Management
IMeeting Room Use
Items Processed
Month
YTD
Monthly
YTD
806
8,906
Prescott Room:
32
467
•Adult:
Youth Services:
566
5,698
Small Conf Rm 1 & 2:
32
244
Total:
1,372
14,604
Tech Center Conf Room
37
265
Learning Center & 2
43
353
• Librarian's Report
This is the last report of what has proven to be a fairly productive and busy year. I think we are
feeling the effects of the slow economy, both on our budget and in the number of people who
find the library a good value in hard times. Circulation has been up the past few months, for
some reason, putting us on a pace that exceeds last year's total, which was high. This is most
often seen at the adult circ desk — busy !
PR position: Amy Adams is our new PR Coordinator and she starts on Monday, the 19`h. Amy
comes to us after several years as a copy editor at the Salina Journal, where she gained good
experience with some of the software we use, as well as working on deadlines. Amy also wrote
human interest stories for the paper about raising a young son. She grew up in Salina.
Capital Improvement Plan: I updated the document with the latest info on the air conditioning
system. Take a look and let me know how we can improve the effectiveness of the plan. We
are working on a proposal and timetable for the 3M Security Gates /Self - Checks and RFID
project for next year. I've ordered some more brochures for your background on the equipment.
Transfer: It's that time of year when Sandy finishes paying off invoices for this budget year. We
calculated how much cash we needed to carry-over to make our budget for next year back in
August. When we subtract both of those figures from our current balance, we are able to estimate
that we'll have between $110- 120,000 to transfer into the Capital Improvement Fund. We had
• budgeted $120,000 so we are close to that target. Of course, we need the money for future
projects and it is prudent to use this method to save now. This will require a resolution.
GAAP Waiver: We realized late last month that we had not done this annual resolution on
accounting methods, so we put it on the agenda for December.
We're having staff meetings this week to bring more discussion to the draft of a revised
MissionNision. We like the general theme of connection and at this point think we can make
some positive strides in serving the community through connections and building more and
stronger relationships. We've added a small list of values to consider as guides to our behavior
and actions.
Youth Services had 419 people come to the 5 Cookies and Stories programs last week. Even
Santa Claus showed up. They are back to pre - school Storytimes, including their Wednesday
Brainy Babies session. Response to the new Sunflower e- library collection has been strong — we
need to keep purchasing materials to try to meet demand. We need more downloadable audio.
Melanie and Angela have done a lot of work to make this happen and Tech staff are doing their
best to help patrons with their readers and tablets.
As always, thanks for your help in bringing strong library and information services to people.
Let me know if you cannot attend the December meeting.
• Joe McKenzie
Library Director