01-08-2001 MinutesCommission
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
January 8, 2001
4:00 p.m.
The City Commission convened at 2:30 p.m. in a Study Session to discuss an overview of a report on
the Fire Station Location Study and the Salina Animal Shelter national recognition in the
November/December 2000 issue of NACA News. The Regular Meeting of the Board of
Commissioners was called to order at 4:00 p.m. in Room 107, City -County Building. A roll call was
taken followed by the Pledge of Allegiance and a moment of silence.
There were present:
Mayor Alan E. Jilka, Chairman presiding
Commissioner Kristin M. Seaton
Commissioner Don Heath
Commissioner Larry L. Mathews
Commissioner Monte Shadwick
comprising a quorum of the Board, also present:
Absent:
Greg Bengtson, City Attorney
Dermis M. Kissinger, City Manager
Penny Day, Acting Deputy City Clerk
Judy D. Long, City Clerk
None.
CITIZEN FORUM
AWARDS - PROCLAMATIONS
(4.1) The day of January 14, 2001 as "Dr. Martin Luther King, Jr. Commemoration Day" in
the City of Salina. The proclamation was read by Rev. Loren Houltberg, Pastor of Emmanuel
Foursquare Gospel Church.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public hearing relating to the issuance of Industrial Revenue Bonds, Series 2001 (Ovation
Cabinetry, Inc.) in the Aggregate Principal Amount of $1,500,000 and related property tax abatement
pursuant to Kansas law and policy of the City of Salina.
The public hearing was opened.
Greg Bengtson, City Attorney, explained that this is a public hearing only.
Dennis Kissinger, City Manager explained the Cost Base Analysis.
There being no further comments, the hearing was closed. Action was deferred until
consideration of the bond ordinance at a future meeting.
(5.2) Public hearing regarding a Kansas Public Water Supply Loan Fund to finance certain
Water Plant Improvements and Resolution Number 01-5685 authorizing the loan application process
for Project No. 00-1244.
The public hearing was opened.
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Don Hoff, Director of Utilities, explained the nature and scope of the project, the source
of revenues to be pledged to secure the loan, and environmental impact information. He noted staff's
recommendation to conduct this public hearing to determine the advisability of proceeding with the
completion of the application for the Kansas Public Water Supply Loan Fund loan and to authorize
the appropriate city officials to complete the loan process.
Jerry Meyer, Wilson & Co., explained the additional handout.
There being no further comments, the hearing was closed.
Moved by Commissioner Seaton, seconded by Commissioner Heath, to adopt Resolution
Number 01-5685. Aye: (5). Nay: (0). Motion carried.
CONSENT AGENDA
(6.1) Approve the minutes of December 18, 2000.
Moved by Commissioner Seaton, seconded by Commissioner Heath, to approve the
consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
(7.1) Resolution Number 01-5684 authorizing the City Manger to sign the renewal of the
certified government agreement between the City of Salina and the State Historic Preservation Officer.
Dean Andrew, Director of Planning and Community Development, explained the
agreement and the Special Meeting of the Heritage Commission on December 13, 2000.
Moved by Commissioner Shadwick, seconded by Commissioner Seaton, to adopt
Resolution Number 01-5684, accepting the recommendation of the Heritage Commission and
approving the Certified Local Agreement and administrative listing as presented and directing the City
Manager to sign the agreement upon approval by the State Historic Preservation Officer. Aye: (5).
Nay: (0). Motion carried.
ADMINISTRATION
(8.1) Resolution Number 01-5681 authorizing an engineering contract with Infrastructure
Management Services, Inc. in the amount of $99,482.11, for a Comprehensive Pavement Management
System, Project No. 00-1263.
Shawn O'Leary, Director of Engineering and General Services, explained the program
with the key components of the system as follows: (1) Collection of roadway inventory, (2) Collection
of roadway surface and structural condition surveys, and (3) Determination of network needs and
associated repair strategies utilizing pavement management software. He stated that city staff has
substantially completed the road inventory survey and that with this contract Infrastructure
Management Services, Inc. will complete the remaining components of the system. He also stated
that this system will be fully implemented by June, 2001, that the 2000 Budget allocates $80,000 from
the Special Gas Tax Fund for this project, and that the additional funds will be allocated from the 2001
Special Gas Tax Funds.
Paul Foxworthy, Director of Pavement Services with Infrastructure Management
Services, Inc., commented and responded to questions.
Moved by Commissioner Heath, seconded by Commissioner Seaton, to adopt Resolution
Number 01-5681. Aye: (5). Nay: (0). Motion carried.
(8.2) Resolution Number 01-5682 authorizing an agreement with Bucher, Willis & Ratliff
regarding the maintenance of the Wyatt Water Tower in an amount not to exceed $14,088.
Don Hoff, Director of Utilities, explained that during the routine inspection of this water
tower, the interior tank exhibited severe paint peeling/blistering and requires prompt maintenance to
prevent corrosion damage to the exposed metal. He stated that Bucher, Willis & Ratliff were
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requested to submit an engineering agreement and that the scope of services as proposed by them will
assure the interior recoating is accomplished in an acceptable manner in accordance with the contract
documents. In closing, he stated that all design work will be completed within 60 days.
Moved by Commissioner Seaton, seconded by Commissioner Heath, to adopt Resolution
Number 01-5682. Aye: (5). Nay: (0). Motion carried.
(8.3) Resolution Number 01-5683 authorizing and directing the issuance, sale, and delivery
of $925,000 principal amount of General Obligation Municipal Temporary Notes, Series 2001-1, to
provide interim financing for sewer and subdivision improvements. (Holiday Addition (St Johns
Baptist Church), 2000 Subdivision Improvements Phase IV (Airport Industrial Center and Eastview
Estates Addition Phase III).
Rodney Franz, Director of Finance and Administration, explained the total temporary
notes to be sold are $925,000 with the due date set for August 1, 2001. He stated that if the projects
are not completed in time to roll to permanent financing at that time, the notes can be renewed for an
additional year. He explained the bids received today, January 8, 2001 and the successful bidder,
Commerce Bank, NA for an interest rate of 3.90% per annum, the total interest cost being $21,043.75
with an average annual net interest rate of 4.122857%.
Moved by Commissioner Mathews, seconded by Commissioner Seaton, to adopt
Resolution Number 01-5683. Aye: (5). Nay: (0). Motion carried.
(8.4) Approval of requests for 2001 and 2002 Special Alcohol Funds, (Section 888 Funding).
Mayor Jilka excused himself from any action on this item.
Rodney Franz, Director of Finance and Administration, explained the requests and staff s
recommendations for allocation of funding.
Les Sperling, Executive Director of the Central Kansas Foundation, commented.
Moved by Commissioner Shadwick, seconded by Commissioner Mathews, to approve
allocation of funds and related requirements as recommended by City staff. Aye: (4). Nay: (0).
Abstain: (1), Jilka. Motion carried.
(8.5) Approval of the 2001 Parks and Recreation Capital Improvement Plan.
Steve Snyder, Parks and Recreation Director, explained the plan for eleven proposed
projects with an estimated cost of $100,000,00 and staff's recommendation for approval as presented.
Moved by Commissioner Seaton, seconded by Commissioner Heath, to approve the
projects for the 2001 Parks and Recreation Capital Improvement Program as presented. Aye: (5).
Nay: (0). Motion carried.
(8.6) Request for Executive Session pertaining to personnel.
Moved by Commissioner Seaton, seconded by Commissioner Heath, that the City
Commission recess into executive session for fifteen (15) minutes to discuss a matter pertaining to
non -elected city personnel for the reason that public discussion of the matter would violate the privacy
rights of the non -elected city personnel involved; and reconvene in this room at 5:25 p.m. Aye: (5).
Nay: (0). Motion carried.
Commissioner Shadwick left the meeting at 5:10 p.m.
The City Commission recessed into executive session at 5:10 p.m. and reconvened at
5:25 p.m. No action was taken.
None.
OTHER BUSINESS
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ADJOURNMENT
Moved by Commissioner Seaton, seconded by Commissioner Mathews, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried. The
meeting adjourned at 5:25 p.m.
Alan E. Jilka,yor
[SEAL]
ATTEST:
ra R. Weber, Deputy City Clerk