10-18-2011 Minutes-951-
The regular monthly meeting of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, October 18, 2011, in the Tech Center Conference Room.
The following Board members were present: Christi Manley, Karma DeForest, Sally
Donatell, Mary Shaffer, Sandie Johnson and Mary Bender. Others present were Joe
McKenzie, Sandy Wilcox, and Mike Wilson, observer from the League of Women Voters.
Mary Shaffer called the meeting to order.
MINUTES:
Mary Shaffer asked for any changes or additions to the September Board meeting minutes.
11 -36 On a motion made by Sandie Johnson and seconded by Karma DeForest it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the September Board meeting as written. Motion passed. P.951. 10/18/2011
PUBLIC COMMENTS:
Joe McKenzie shared a public comment from a patron.
FRIENDS OF THE LIBRARY
They met last week. This is friends of the library week and they are actively working
a desk signing up new members. Their booksale is this weekend. They also approved a
holiday gift for each library employee.
• ORIENTATION: Intellectual Freedom- Nancy Jo Leachman
Nancy Jo Leachman was sick so she couldn't attend the meeting.
ACTION: Policy Updates - Second Reading
Employee Responsibility
This policy was reviewed by the Board
11 -37 On a motion made by Karma DeForest and seconded by Mary Bender it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
changes to the Employee Responsibility policy upon 2nd reading as written. Motion
passed. P.951. 10/18/2011
Part -Time Regular definition:
This policy was reviewed by the Board.
11 -38 On a motion made by Sandie Johnson and seconded by Christi Manley it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
Part -Time Regular Policy definition upon 2nd reading as written. Motion passed. P.952.
10/18/2011
Home Delivery Policy:
This policy was reviewed by the Board
• 11 -39 On a motion made by Sandie Johnson and seconded by Christi Manley it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
Home Delivery Policy upon 2nd reading as written. Motion passed. P.951. 10/18/2011
-952
Checkout of Materials Prior to Closing Time: •
This policy was reviewed by the Board.
11 -40 On a motion made by Christi Manley and seconded by Mary Bender it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
Home Delivery Policy upon 2nd reading as written. Motion passed. P.952. 10/18/2011
Deleting the Audiotape Circulation Policy
This policy was reviewed by the Board.
11 -41 On a motion made by Karma DeForest and seconded Sally Donatell it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
deletion of audio tape circulation policy upon 2nd reading. Motion passed. P.952. 10/18/
11
Deleting the FAX Service Policy
This policy was reviewed by the Board.
11 -42 On a motion made by Sandie Johnson and seconded Karma DeForest it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
deletion of FAX Service policy upon 1st reading. Motion passed. P.952. 10 /18 /I1
FINANCIAL REPORT: •
We are at the end of the third quarter and are on track for the year. We received an
appropriation in September. Discussion was held on several line items.
STATISTICAL REPORT:
September had a good balance of users. We had over 7000 borrowers and also a number
exceeding 7000 of patrons in the library using other services. Questions were asked about
the CLASS program.
LIBRARIAN'S REPORT:
We have joined a consortium as well as having our own local collection with Overdrive
for our a books. The Leadership Salina class is going to adopt the Imagination Station as
a short term project. We haven't heard back from CKLS on the grant we have applied
for to resurface our north entry way. Joe showed the Board examples of what we would
like to do in the entryway to improve safety and appearance. We are starting to look at
revising our mission statement. Kristi Northcutt will be leaving her job at the Library.
Her husband is already working in Kansas City and she will be leaving once they sell their
house. Joe also handed out a flyer with information about the CKLS Librarian Trustee
Workshop.
•
-953-
• NEW BUSINESS/BOARD COMMENTS
11 -43 On a motion made by Sandie Johnson and seconded by Karma DeForeset it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at 8:21
a.m Motion passed. P953. 10/18/11.
Secretary/Treasurer,
Mary Bender Date 10/18/2011 Recorder: Sandra Wilcox
•
•
Salina Public Library
REVENUE /EXPENDITURE REPORT
OCTOBER 2011
1
2
3
4
5
October
Jan -Oct 2011
Budget
$ Over Budget
% of Budget
Income
305 - APPROPRIATIONS
36,646.95
2,058,167.46
2,029,368.00
28,799.46
101.42%
310 • UNENCUMBERED CASH BAL REV YR
247,177.00
193,893.00
53,284.00
127.48%
315 • INTEREST INCOME
36.35
1,022.37
1,500.00
- 477.63
68.16%
316 MISC. INCOME
417.95
0.00
417.95
100.0%
36,683.30
2,306,784.78
2,224,761.00
82,023.78
103.69%
Total Income
Expense
410 • SALARIES
111,149.46
1,122,956.34
1,437,761.00
- 314,804.66
78.11%
412 • PERIODICALS- REFERENCE
12,759.55
23,154.07
28,000.00
- 4,845.93
82.69%
415 • LIBRARY MATERIALS
02 -015 • YOUTH SERVICES
10,988.28
39,859.49
47,000.00
- 7,140.51
84.81%
05 -015 INFORMATION SERVICES /CAMPBELL
298.81
3,970.23
10,000.00
- 6,029.77
39.7%
08 -015 • ADULT COLLECTION
8,086.79
64,507.14
93,000.00
- 28,492.86
69.36%
Total 415 • LIBRARY MATERIALS
19,373.88
108,336.86
150,000.00
- 41,663.14
72.23%
416 • INFORMATION TECHNOLOGY
1,500.00
19,27810
28,000.00
- 8,721.80
68.85%
417 • LIBRARY MAT Audio-Visuals
11,647.34
72,937.01
106,000.00
- 33,062.99
68.81%
420 • SUPPLIES
987.90
7,920.46
16,000.00
- 8,079.54
49.5%
425-POSTAGE
3,157.46
12,000.00
- 8,842.54
26.31%
430 • WATER
1,308.74
7,316.98
6,000.00
1,316.98
121.95%
435 . LIGHT & HEAT
7,873.34
82,983.67
100,000.00
- 17,016.33
82.98%
440 • TELEPHONE
533.17
4,631.67
6,000.00
- 1,368.33
77.2%
W5 - REPAIRS & MAINT
1,988.67
46,274.00
42,000.00
4,274.00
110.18%
450 • FURNITURE & EQUIPMENT
6,949.08
6,000.00
949.08
115.82%
460 • STAFF DEVELOPMENT & TRAVEL
1,026.18
7,603.96
15,000.00
- 7,396.04
50.69%
465 • ACCOUNTING
0.00
5,472.33
6,000.00
- 527.67
91.21%
470. INSURANCE
396.00
16,047.72
19,000.00
- 2,952.28
84.46%
475 • PROGRAMS & PROMOTIONAL
3,436.26
30,838.25
31,000.00
- 161.75
99.48%
485 • AUTOMATION
16,607.89
60,204.26
71,000.00
- 10,795.74
84.8%
505 • CONTINGENCY
6,349.83
10,425.55
25,000.00
- 14,574.45
41.7%
510 • CAPITAL EXPENDITURES
120,000.00
- 120,000.00
0.0%
Total Expense
196;938:21
1,636,487.87
2,224,761.00
- 588,273.13
' 73.56%
- $160,254.91
$670,296.91
October
Jan -Oct 2011
Budget
$ Over Budget
% of Budget
Income
305 -2 - APPROPRIATIONS (EMP BEN)
6,665.48
327,217.11
320,621.00
6,596.11
102.06%
310 -2 • UNENCUMB CASH BAL PREV (EMP B)
96,731.00
81,855.00
14,876.00
118.17%
Total Income Employee Benefit
6,665.48
423,948.11
402,476.00
21,472.11
105.34%
Expense
760 - SOCIAL SECURITY TAXES EMPLOYER
7,527.68
77,031.58
109,979.00
-32,947.421
70.04%
765 • KPERS EXPENSE EMPLOYER
7,464.46
70,785.62
92,000.00
-21,214.381
76.94%
770 • UNEMPLOYMENT INS EMPLOYER
98.08
1,003.35
1,437.00
-433.651
69.82%
775 • HEALTH INSURANCE EMPLOYER
15,362.00
149,663.00
191,861.00
-42,198.001
78.01%
780 • WORKERS COMP INSURANCE
4,555.25
7,200.00
-2,644.751
63.27%
Total Expense Employee Benefit
30,452.22
303,038.80
402,477.00
-99,438.201
75.29%
Lu
Page 1 of 1
9
Information Services
Chat: 25
Monthly Activity
Report
OCTOBER 2011
Outreach
Activities: 6
On -line Ask a Librarian
10
Contacts: 5
Program Attendance:
53
Homebound: 23
Info Services Question
2,847
Adult Program: 0
Interlibrary Loans:
420
Technology Center I
CLASS
Internet Users:
4,952
Sessions: 64
Microsoft Office:
7
Participants: 865
Computer Students:
87
Digital Design:
5
Youth Services Department
jPublic Relations Activities
Program Attendance:
1,112
Press Rel /Articles /Ads /PSAS:
19
Game Computers & Software Use: 63
External Contacts:
9
•
Pre - School Computers
11240
Internal PR:
2
Internet Users:
547
Total Group Visits:
0
Outreach:
2
Circulation of Materials
OCT 11
OCT 10
YTD 11
YTD 10
Adult Materials:
35,653
33,768
354,290
357,854
Adult Renewals:
3,129
3,281
32,009
33,324
Youth Services Materials:
16,682
15,750
183;181
180,637
Youth Services Renewals:
1,748
1,529
18,053
15,911
Total Circulated:
57,212
54,328
587,533
587,726
Adult Borrowers:(includes Y..S.)
6,229
61586
64,226
65,695
Child Borrowers:
1,011
1,196
12,378
14,044
New Library Cards:
Adult:
240
243
2,364
2,214
Youth Services:
72
97
1,152
1,259
Materials Reserved:
1,682
1,545
17,507
15,005
Collection Management
I
IMeeting Room Use
Items Processed
Monthly
YTD
Monthly
YTD
Adult:
728
8,100
Prescott Room:
54
435
•Youth
Services:
355
5,132
Small Conf Rm 1 & 2:
27
212
Total:
1,083
13,232
Tech Center Conf Room
29
228
Learning Center 1 & 2
29
310
• Librarian's Report
November has been an interesting month, though, in general, business continues to be strong as
we wind down the year. We've had staff changes, few incidents, a security guard evaluation,
discussions on updated mission and vision statements and staff development opportunities.
Staffing: We hired a new adult circulation shelver, Julie Gardiner. She replaces a student who
needed to focus on school. Kristi Northcutt found a new position in KC and will leave us Nov.
17`h. That was fast. We ran an ad a few days ago and have had 4 responses so far — a good start.
Lori and Lisa interviewed three good individuals for our part time CLASS assistant job and will
make a job offer soon. I think that's it for staff changes for now.
Incidents: Nothing serious, though we called the police on a new Mission resident who was
making female staff uncomfortable with his staring and a whistle. Our guard acted promptly and
I also called the Mission. He has not been back.
Security Guards: I put together a basic form and asked the department heads to provide feedback
on the performance of the guards. It included communications, visibility, responsiveness, etc.
The results were mixed. The grades came out better than the comments. It's an important
position and staff expect high quality. This will lead to a meeting with the primary guard and his
security supervisor to outline needs for improvement. They understand our interest in seeing this
done right and are willing to try to make corrections. If they cannot improve, we have options.
• MissionNision: I'll include a copy of a draft of a revised mission/vision. I think it's important to
review this and dept. heads have worked on it. We've been batting around or honing the vision
this week via e-mail. We started it in our meeting Monday and it's been fun. Right now, we have
a theme of `connecting.' It may be something easy to recall, to work from and refer back to with
our actions, projects and services. Of course, we're somewhat challenged these days by the lack
of growth in our budget, so we're not anticipating huge changes.
Speaking of changes, our e -book consortium Sunflower e- library has grown to eight members.
That means that the shared collection will be larger than anticipated. And, then we'll start with
several hundred items in our exclusive collection. This will start the week of December 6'h. We'll
also be providing access to the state's audio book downloadable collection One Click.
Melanie organized another meeting with KWU about migrating our shared catalog to a version
of the Koha software that has been developed for public libraries. It fits us better and solves
many issues. This could happen early next year and KWU seems to be on board. They like being
with us. Sandy is making arrangements to have the concrete repair work done as soon as
possible. We are closed this Friday for our staff training day. Our topic is Understanding
Poverty. We also close on Thanksgiving.
Look forward to our meeting next week. Let us know if you cannot attend.
• Joe McKenzie
Library Director