09-20-2011 Minutes-948-
. The regular monthly meeting of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, September 20, 2011, in the Tech Center Conference Room.
The following Board members were present: Christi Manley, Karen Bonar, Mary Shaffer
Sally Donatell, Sandie Johnson and Mary Bender. Others present were Joe McKenzie,
Sandy Wilcox and Mike Wilson, observer from the League of Women Voters.
Mary Shaffer called the meeting to order.
MINUTES:
Mary Shaffer asked for any changes or additions to the July and August Board meeting
minutes.
11 -27 On a motion made by Karen Bonar and seconded by Sandie Johnson it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the July and August Board meeting as written. Motion passed. P.948. 09/20/
2011
PUBLIC COMMENTS:
None
FRIENDS OF THE LIBRARY
IS No report
ORIENTATION: Intellectual Freedom- Nancy Jo Leachman
Nancy Jo was not in attendance so Joe McKenzie spoke to the Board about Intellectual
Freedom and planned to reschedule Nancy Jo's presentation until next month.
ACTION: Policy Updates - First Reading
Employee Responsibility
This policy was reviewed by the Board
11 -28 On a motion made by Sandie Johnson and seconded by Karen Bonar it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
changes to the Employee Responsibility policy upon 1st reading as amended. Motion
passed. P.948. 09/20/2011
Part-Time Regular definition:
This policy was reviewed by the Board.
-949-
11-29 On a motion made by Mary Bonar and seconded by Sally Donatell it was •
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
Part-Time Regular Policy definition upon 1st reading as written. Motion passed. P.949.
09/20/2011
Home Delivery Policy:
This policy was reviewed by the Board
11 -30 On a motion made by Karen Bonar and seconded by Christi Manley it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
Home Delivery Policy upon 1st reading as corrected. Motion passed. P.949. 09/20/2011
Checkout of Materials Prior to Closing Time:
This policy was reviewed by the Board.
11 -31 On a motion made by Sandie Johnson and seconded by Karen Bonar it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
Home Delivery Policy upon 1st reading as amended. Motion passed. P.949. 09/20/201
Deleting the Fax Service Policy
Discussion was held on these policies
11 -32 On a motion made by Sandie Johnson and seconded by Christi Manley it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves a •
motion to table discussion on this policy until a later time. Motion passed. P.949. 09/20/11
Deleting the Audiotape Circulation Policy
Discussion was held
11 -33 On a motion made by Sandie Johnson and seconded Karen Bonar it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
deletion of audio tape circulation policy upon 1st reading. Motion passed. .949. 09/20/11
FINANCIAL REPORT:
August was a busy financial month. The Board asked several questions on line items.
STATISTICAL REPORT:
August is traditionally a slower month, but we continued to stay busy. We processed
1730 items in August. CLASS Fall semester has begun. We've had average enrollment in
CLASS for this semester.
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-950-
LIBRARIAN'S REPORT:
Angela Allen, Melanie Hedgespeth and Joe McKenzie have been meeting with vendors that
provide e- reader services to libraries. In the past we contributed to the State collection of
e- books. The State Library dropped the services of Overdrive. They had to get permission
from individual publishers to retain rights to the titles they had purchased through
Overdrive. The state is now beta testing 3M e- reader services through the Johnson
County Library. We would like to have a stand alone collection of e- reader materials.
Discussion was held on this topic.
NEW BUSINESS/BOARD COMMENTS
THE BOARD ADJOURNED INTO EXECUTIVE SESSION
11 -34 On a motion made by Sandie Johnson and seconded by Karen Bonar it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn into
executive session at 8:15 a.m. for five minutes. Motion passed. P. 950. 09/20/2011
Discussion was held on the Director's salary.
11 -35 On a motion made by Karen Bonar and seconded by Sally Donatell it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library raise the
Director'salary by 1% in 2012. Motion passed. P.950. 09/20/2011
11 -36 On a motion made Sally Donatell and seconded Christi Manley it was RESOLVED
THAT: The Board of Trustees of the Salina Public Library adjourn at 8:21 a.m Motion
passed. P950. 09/20/11.
Secretary/Treasurer, Mary Bender Date 09/20/2011 Recorder: Sandra Wilcox
Salina Public Library
REVENUE /EXPENDITURE REPORT
SEPTEMBER 2011
1
2
3
4
5
September
Jan-Sept 2011
Budget
$ Over Budget
% of Bud et
Income
305 • APPROPRIATIONS
161,393.01
2,021,520.51
2,029,368.00
- 7,847.49
99.61%
310 • UNENCUMBERED CASH BAL REV YR
247,177.00
193,89100
53,284.00
127.48%
315 • INTEREST INCOME
47.51
986.02
1,500.00
- 513.98
65.74%
316 MISC. INCOME
417.95
0.00
417.95
100.0%
Total Income
161,440.52
2,270,101.48
2,224,761.00
45,340.48
102.04%
Expense
410 - SALARIES
114,005.35
1,011,806.88
1,437,761.00
- 425,954.12
70.37%
412 • PERIODICALS - REFERENCE
451.16
10,394.52
28,000.00
- 17,605.48
37.12%
415 • LIBRARY MATERIALS
02-415 • YOUTH SERVICES
1,480.71
28,871.21
47,000.00
- 18,128.79
61.43%
05415 INFORMATION SERVICES /CAMPBELL
161.04
3,671.42
10,000.00
- 6,328.58
36.71%
08415 • ADULT COLLECTION
14,912.94
56,420.35
93,000.00
- 36,579.65
60.67%
Total 415 • LIBRARY MATERIALS
16,554.69
88,962.98
150,000.00
- 61,037.02
59.31%
416 - INFORMATION TECHNOLOGY
17,778.20
28,000.00
- 10,221.80
63.49%
417 • LIBRARY MAT Audio - Visuals
6,118.02
61,289.67
106,000.00
- 44,710.33
57.82%
420 • SUPPLIES
961.08
6,976.45
16,000.00
- 9,023.55
43.6%
425-POSTAGE
5.15
3,157.46
12,000.00
- 8,842.54
26.31%
430 • WATER
1,128.55
6,008.24
6,000.00
8.24
100.14%
435 • LIGHT & HEAT
8,840.80
75,110.33
100,000.00
- 24,889.67
75.11%
440 • TELEPHONE
431.67
4,098.50
6,000.00
- 1,901.50
68.31%
05 • REPAIRS & MAINT
8,375.07
44,285.33
42,000.00
2,285.33
105.44%
450 - FURNITURE & EQUIPMENT
6,949.08
6,000.00
949.08
115.82%
460 • STAFF DEVELOPMENT & TRAVEL
202.48
6,577.78
15,000.00
- 8,422.22
43.85%
465 • ACCOUNTING
0.00
5,472.33
6,000.00
- 527.67
91.21%
470 • INSURANCE
5,828.10
15,651.72
19,000.00
- 3,348.28
82.38%
475 • PROGRAMS & PROMOTIONAL
1,800.75
27,401.99
31,000.00
- 3,598.01
88.39%
485 • AUTOMATION
3,512.33
43,596.37
71,000.00
- 27,40163
61.4%
505 • CONTINGENCY
1,122.27
4,075.72
25,000.00
- 20,924.28
16.3%
510 • CAPITAL EXPENDITURES
120,000.00
- 120,000.00
0.0%
Total Expense
169,337.47
1,439,593.55
2,224,761.00
- 785,167.45
64.71%
- $7,896.95
$830,507.93
September
Jan-Sept 2011
Budget
5 Over Budget
% of Budget
Income
305 -2 • APPROPRIATIONS (EMP BEN)
27,628.70
320,551.63
320,621.00
-69.37
99.98%
310 -2 • UNENCUMB CASH BAL PREV (EMP B)
96,731.00
81,855.00
14,876.00
118.17%
Total Income Employee Benefit
27,628.70
417,282.63
402,476.00
14,806.63
103.68%
Expense
760 • SOCIAL SECURITY TAXES EMPLOYER
7,768.00
69,503.90
109,979.00
-40,475.10
63.2%
765 • KPERS EXPENSE EMPLOYER
7,693.08
63,321.16
92,000.00
- 28,678.84
68.83%
770 • UNEMPLOYMENT INS EMPLOYER
101.19
905.27
1,437.00
- 531.73
63.0%
775 • HEALTH INSURANCE EMPLOYER
15,455.00
134,301.00
191,861.00
- 57,560.00
70.0%
780 • WORKERS COMP INSURANCE
1,470.25
4,555.25
7,200.00
- 2,644.75
63.27%
Total Expense Employee Benefit
32,487.52
272,586.58
402,477.00
129,890.42
67.73%
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Page 1 of 1
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Monthly Activity
Report
SEPTEMBER 2011
Outreach
Information Services
Activities:
Chat:
32
On -line Ask a Librarian
2
Program Attendance:
48
Info Services Question
2,563
Interlibrary Loans:
408
28,880
Technology Center
Youth Services Materials:
15,666
Internet Users:
4,554
Microsoft Office:
8
Computer Students:
89
Digital Design:
14
Total Circulated:
Youth Services Department
54,449
530,321
Program Attendance:
670
Computers & Software Use:
32
•Game
Pre - School Computers
1,200
Internet Users:
766
Total Group Visits:
0
Outreach:
0
Monthly Activity
Report
SEPTEMBER 2011
Outreach
SEPT 11
Activities:
6
Contacts:
20
Homebound:
24
Adult Program:
43
CLASS
Sessions: 51
Participants: 593
Public Relations Activities
Press Rel /Articles /Ads /PSAS: 25
External Contacts: 15
Internal PR: 4
Circulation of Materials
SEPT 11
SEPT 10
YTD 11
YTD 10
Adult Materials:
35,054
33,518
318,637
324,086
Adult Renewals:
3,117
3,269
28,880
30,043
Youth Services Materials:
15,666
16,222
166,499
164,887
Youth Services Renewals:
1,686
1,440
16,305
14,382
Total Circulated:
55,523
54,449
530,321
533,398
Adult Borrowers: (includes Y.S.)
6,229
6,284
57,997
59,109
Child Borrowers:
939
1,133
11,367
12,848
New Library Cards:
Adult:
230
230
2,124
1,971
Youth Services:
91
93
1,080
1,162
Materials Reserved:
13,460
1,797
Collection Management
Items Processed
Monthly
YTD
Adult:
909
7,372
• Youth Services:
643
4,777
Total:
1,552
12,149
1,436 15,825
13,460
Meeting Room Use
Monthly
YTD
Prescott Room:
47
383
Small Conf Rm 1 & 2:
18
185
Tech Center Conf Room
30
199
Learning Center 1 & 2
41
281
• Librarian's Report
Not much has changed since my last report. I read the stats wrong. I looked at the wrong month
from last year for comparison purposes. Circulation was up slightly for September over last
year. September was a balanced month as the weather moderated, CLASS and Storytime started,
tech classes and outreach were active.
Outreach will experience some turnover later this year. Shelly is retiring from her part time
position with CLASS. She has been a steady and cooperative rock for that popular program, very
flexible in her working hours. It will be hard to replace that flexibility and personality. Also,
Kristi Northcutt announced her family will be moving out of town. That's a major position to fill.
Kristi has been super versatile and fully professional in her approach to marketing the services
and programs of the library. She has a great feel for the community and media outlets. She has
excellent taste and creativity in addition to being a good writer /designer. That's a lot of energy to
fill. We don't have a timetable for Kristi's departure as it's a big move. Lori will be challenged
to find the right people.
I haven't heard on the facilities grant from CKLS. I should know something by next week's
meeting. I will also be able to show you what we were looking at for the improvement.
Our employee appreciation breakfast is this week. We'll have 30+ people come in to eat
together. And, just to have them get a chance to relax and be together with other staff is nice. We
• don't have that many opportunities for get togethers like this, but people like it, and we need it to
strengthen our bonds. Last Friday, we wore pink shirts and took a photo. Lots of laughs.
Our tech staff is always busy, with multiple projects and assignments. They are currently
teaching Koha refresher classes to staff. That's our automation system. Melanie and Lola are also
working with our vendor to migrate to a different version. We had a meeting with KWU and a
conference call to discuss the potential improvement. Randy teaches our Tech classes and still
does videoconference tech classes for other libraries across Kansas. The 3M rep had a conflict
last week and was unable to meet with us to give us further details on a possible future project to
convert our self - checks and security gates to a radio frequency system.
Watch for Friends of the Library Week next week, They'll have banners and a membership drive
and a chance to win a Kindle, ending the week with another great book sale.
Last week at the Schwann's Health Fair, I had a woman tell me the library played a big part in
helping her achieve and maintain sobriety. She used our recorded books heavily and got through
some tough times. We never know how we are impacting lives. This week I'll speak to a ladies
civic club, Noon Network Ambucs.
Look forward to a productive meeting with you next week. Let us know if you are unable to
attend.
• Joe McKenzie
Library Director