08-16-2011 MinutesNE1472
The 2011 Public Hearing of the Salina Public Library Board of Trustees was held at 7:00
a.m. on Tuesday August 16, 2011, in the Tech Center meeting room.
The following Board members were present: Sally Donatell, Karma DeForest, Mary
Shaffer, and Karen Bonar. Others present were Joe McKenzie, Sandy Wilcox, and Mike
Wilson, Observer for the League of Women Voters.
Mary Shaffer called the Public Hearing to order. Mary Shaffer asked for public
comments. There were none.
11 -24 On a motion made by Karma Deforest and seconded by Karen Bonar it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns the
August 16, 2011 Public Hearing on the 2012 Budget. Motion passed P. 945 8/16/2011
Secretary /Treasurer, Mary Bender 8/16/2011
Recorder: Sandra Wilcox
-946-
The regular monthly meeting of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, August 16, 2011, in the Tech Center Conference Room.
The following Board members were present: Karma DeForest, Karen Bonar, Mary
Shaffer Sally Donatell and Mary Bender. Others present were Joe McKenzie, Sandy
Wilcox and Mike Wilson, observer from the League of Women Voters.
Mary Shaffer called the meeting to order
MINUTES:
Reading of the minutes tabled until September Board meeting.
PUBLIC COMMENTS:
None
FRIENDS OF THE LIBRARY
The Friends met last week. The are excited about organizing a friends of the library week.
FINANCIAL REPORT:
Discussion was held on several different items.
STATISTICAL REPORT:
July was a busy month. Stats were slightly higher than last year. Media circulation
continues to be high. The Board reviewed a list of people that have used the meeting rooms
recently.
LIBRARIAN'S REPORT:
We are interviewing for the Maintenance position. We have had several maintenance
issues this month, repairs for our automatic doors, a new fan motor on the air conditioners
and generator repair. We are starting to plan our ASIST day. It will probably be held
at the Library with a speaker in the morning, lunch and then department meetings in
the afternoon. Ebooks continue to be a big issue for libraries. The state is looking at
changing their provider and we are also going to be building our own collection. We are
closed labor day. Joe will be taking a few vacation days around the labor day weekend.
Joe explained the Celebrate Salina concept to the Board.
NEW BUSINESS/BOARD COMMENTS
Karma DeForest commented that the Summer Reading Program parties were wonderful.
2012 LIBRARY BUDGET:
11 -25 On a motion made by Sally Donatell and seconded by Karen Bonar it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
2011 budget as recommended. Motion passed. P.947 , 08/16/11
11 -26 On a motion made by Karen Bonar and seconded by Karma DeForest it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at 8:15
a.m Motion passed. P947. 08/16/11.
Secretary /Treasurer, Mary Bender Date 08/16/2011
Recorder: Sandra Wilcox
Salina Public Library
REVENUE /EXPENDITURE REPORT
AUGUST 2011
1
2
3
4
5
August
Jan -Aug 2011
Budget
$ Over Budget
% of Budget
Income
305 APPROPRIATIONS
1,860,127.50
2,029,368.00
- 169,240.50
91.66%
310 UNENCUMBERED CASH BAL REV YR
247,177.00
193,893.00
53,284.00
127.48%
315 INTEREST INCOME
88.78
937.51
1,500.00
- 562.49
62.5%
316 MISC. INCOME
417.95
0.00
417.95
100.0%
Total Income
88.78
2,108,659.96
2,224,761.00
- 116,101.04
94.78%
Expense
410 • SALARIES
123,308.93
897,801.53
1,437,761.00
- 539,959.47
62.44%
412 • PERIODICALS - REFERENCE
1,057.92
9,943.36
28,000.00
- 18,056.64
35.51%
415 • LIBRARY MATERIALS
02-415 • YOUTH SERVICES
4,519.24
27,390.50
47,000.00
- 19,609.50
58.28%
05-415 INFORMATION SERVICES /CAMPBELL
412.70
3,510.38
10,000.00
- 6,489.62
35.1%
08-415 • ADULT COLLECTION
5,185.21
41,507.41
93,000.00
- 51,492.59
44.63%
Total 415 • LIBRARY MATERIALS
10,117.15
72,408.29
150,000.00
- 77,591.71
48.27%
416 INFORMATION TECHNOLOGY
8,496.09
17,778.20
28,000.00
- 10,221.80
63.49%
417 LIBRARY MAT Audio - Visuals
6,881.38
55,171.65
106,000.00
- 50,828.35
52.05%
420 SUPPLIES
694.60
6,015.37
16,000.00
- 9,984.63
37.6%
425-POSTAGE
454.24
3,152.31
12,000.00
- 8,847.69
26.27%
430 • WATER
1,357.06
4,879.69
6,000.00
- 1,120.31
81.33%
435 • LIGHT & HEAT
9,655.85
66,269.53
100,000.00
- 33,730.47
66.27%
440 • TELEPHONE
431.06
3,666.83
6,000.00
- 2,333.17
61.11%
445 REPAIRS & MAINT
10,276.13
35,910.26
42,000.00
- 6,089.74
85.5%
50 FURNITURE & EQUIPMENT
6,949.08
6,000.00
949.08
115.82%
460 STAFF DEVELOPMENT & TRAVEL
194.66
6,375.30
15,000.00
- 8,624.70
42.5%
465 ACCOUNTING
0.00
5,472.33
6,000.00
- 527.67
91.21%
470 • INSURANCE
367.50
9,823.62
19,000.00
- 9,176.38
51.7%
475 • PROGRAMS & PROMOTIONAL
2,809.92
25,601.24
31,000.00
- 5,398.76
82.59%
485 AUTOMATION
7,111.84
40,084.04
71,000.00
- 30,915.96
56.46%
505 CONTINGENCY
672.00
2,953.45
25,000.00
- 22,046.55
11.81%
510 CAPITAL EXPENDITURES
120,000.00
- 120,000.00
0.0%
Total Expense
183,886.33
1,270,256.08
2,224,761.00
- 954,504.92
57.1%
- $183,797.55
$838,403.88
August
Jan -Aug 2011
Budget
$ Over Budget
% of Budget
Income
305 -2 APPROPRIATIONS (EMP BEN)
292,922.93
320,621.00
- 27,698.07
91.36%
310 -2 UNENCUMB CASH BAL PREV (EMP B)
96,731.00
81,855.00
14,876.00
118.17%
Total Income Employee Benefit
0.00
389,653.93
402,476.00
- 12,822.07
96.81%
Expense
760 • SOCIAL SECURITY TAXES EMPLOYER
8,378.96
61,735.90
109,979.00
- 48,243.10
56.13%
765 • KPERS EXPENSE EMPLOYER
7,494.45
55,628.08
92,000.00
- 36,371.92
60.47%
770 • UNEMPLOYMENT INS EMPLOYER
109.18
804.08
1,437.00
- 632.92
55.96%
775 • HEALTH INSURANCE EMPLOYER
15,200.00
118,846.00
191,861.00
- 73,015.00
61.94%
780 • WORKERS COMP INSURANCE
3,085.00
7,200.00
- 4,115.00
42.85%
Total Expense Employee Benefit
31,182.59
240,099.06
402,477.00
- 162,377.94
59.66%
Page 1 of 1
In_ Monthly Activity
Report
=.\LTNA PUBLIC LI131,). �Y
AUGUST 2011
OYouth Services: 754 4,134 Small Conf Rm 1 & 2: 40 167
Total: 1,730 10,597 Tech Center Conf Room 22 169
Learning Center 1 & 2 25 240
Information Services
10utreach
Chat:
31
Activities:
10
On -line Ask a Librarian
0
Contacts:
33
Program Attendance:
105
Homebound:
23
Info Services Question
2,894
Adult Program:
30
Interlibrary Loans:
638
Technology Center
ICLASS
Internet Users:
5,230
Sessions:
5
Microsoft Office:
15
Participants:
40
Computer Students:
8
Digital Design:
8
Youth Services Department
IlPublic Relations Activities
Program Attendance:
94
Press Rel /Articles /Ads /PSAs:
41
Game Computers & Software Use:
98
External Contacts:
6
• Pre - School Computers
1,240
Internal PR:
7
Internet Users:
648
Total Group Visits:
1
Outreach:
0
Circulation of Materials
AUGUST 11
AUGUST 10
YTD 11
YTD 10
Adult Materials:
39,330
37,858
283,583
290,568
Adult Renewals:
3,263
3,513
25,763
26,774
Youth Services Materials:
17,835
17,284
150,833
148,665
Youth Services Renewals:
1,673
1,707
14,619
12,942
Total Circulated:
62,101
60,362
474,798
478,949
Adult Borrowers:(includes Y.S.)
6,626
6,903
51,768
52,825
Child Borrowers:
1,210
1,488
10,428
11,715
New Library Cards:
Adult:
270
289
1,894
1,741
Youth Services:
132
126
989
1,036
Materials Reserved:
2,018
1,589
14,028
12,024
Collection Management
Imeeting
Room Use
Items Processed
Monthly
YTD
Monthly YTD
Adult:
976
6,463
Prescott Room:
24 336
OYouth Services: 754 4,134 Small Conf Rm 1 & 2: 40 167
Total: 1,730 10,597 Tech Center Conf Room 22 169
Learning Center 1 & 2 25 240
0 Librarian's Report
Overall, circulation has backed off this month, after a summerish August of service. But, the
calendar is filling up with programs, tours, classes and meetings, so our level of traffic and use is
going up also. Yesterday, Monday we lent out over 2,000 items. I also sat in on a webinar on the
Future of Libraries. It was done by the consultants I met with at ALA. One of their many points
was that we need to get beyond inventory control, # of transactions and into support for learning
and creativity, into outcomes and into tools instead of rules.
Programs: Pre - school storytime is underway in Youth Services and it's always good to see those
parents and children taking advantage of one of our traditional and primary programs. Nan
Whetstone and Youth Services staff do 7 of these themed programs each week. Families and
caregivers and kids usually spend time together in the Imagination Station before or after. The
outcome we are looking for is a readiness to read. I gave a tour to Ashby House residents
yesterday and emphasized the importance of reading to kids early. They come in every month.
Class started this week with no less than 15 sessions, including 3 on Saturday. That's a load on
staff at the beginning of the semester. Enrollment had reached 625 early last week, with 9 classes
full and 39 meeting the minimum so far. Lisa is encouraged by the continued response to
CLASS, which can change from semester to semester depending on many factors. Several of the
classes this week are in community locations.
O Staffing: All of our open positions from August have been filled, which means we have new
maintenance, a new shelver and 2 new assistants in Youth Services. So far, so good. Looks like
we have some great new people on staff. Sandy and the Dept. Heads are planning our 2nd annual
employee appreciation breakfast for October. We did this last year and it was nice having so
many people together enjoying a meal cooked by the supervisors. It was fun — and filling.
E- books: We're having another on -line demo of an e -book platform today. There is another lined
up next week. It's good to have options and we need them. In December, the State of Kansas will
drop their vendor. They are doing a beta test of a new platform from 3M this fall. We think the
solution right now is to participate in the future statewide consortium, while also developing our
own collection for local users, as well as being open to other consortium possibilities. And, of
course, we'll be watching to see if Amazon blows us out of the water with a Netflix -like
subscription system. The e -book platform search is a major concern for us at this time.
It looks like an interesting agenda. Nancy Jo Leachman will do an orientation on the topic of
intellectual freedom which is a core value for public libraries. We'll have a couple of policy
updates on first reading, including a couple of deletions. And, I have a rough draft of the Capital
Improvement Plan that I'll share for your input. We need it to be clear, of course, but it also
needs some flexibility and ability to be evaluated and updated annually.
If you have a suggestion, comment or question, do not hesitate to call, e -mail or stop in.
® Joe McKenzie
Library Director