07-19-2011 Minutes-943-
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The reeular monthly meeting of the Salina Public Library Board of Trustees was held at 7:00
a.m. on Tuesday, July 19, 2011. in the Tech Conference Room.
The following Board members were present: Sandie Johnson, Karma DeForest, Christi Manley,
Sally Donatell, Mary Bender, Karen Bonar and Mary Shaffer. • Others present were Joe
McKenzie, Sandy Wilcox and Mike Wilson observer for the League of Women Voters.
Mary Shaffer called the meeting to order.
MINUTES: '
Mary Shaffer asked for any changes or additions to the .June Board meeting minutes.
1 1 -20 On a motion made by Karma DeForest and seconded by Mary Bender it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the minutes
of the June Board meeting as corrected. Motion passed. P.943. 07/19/2011
PUBLIC COMMENTS:
None
• FRIENDS OF THE LIBRARY
The Friends met and continue to work on getting ready for the book sale. They are selling tote
bags in Youth Services for fifty cents.
DISCUSSION /ACTION:
2012 Budget Discussion
Discussion was held on different line items of the budget. Postage line item is lower due to the
fact that we have the courier service provided through CKLS. Water conservation was also
discussed. The Board also agrees it's important to keep the materials budget at a good level.
The Board thanked Joe for making the budget so clear and easy to understand.
11 -21 On a motion made by Karma DeForest and seconded by Sandie .Johnson it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the 2012
budget for publication. Motion passed. P.943 7/18/2011
•
-944
ACTION: Policy Update - 2nd Reading
-'Replacement Cost Policy
Discussion was held on this policy
11 -22 On a motion made by Karma De Forest and seconded by Mary Bender. it was "
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
Replacement Cost Policy changes upon 2nd reading. Motion passed. P.943
7/19/2011
FINANCIAL REPORT:
We are half way through the year and have spent 41% of our budget. We will spend more
through the summer months because we will be busier. At looks like we,are on track for the year.
STATISTICAL REPORT:
June is our busiest month. We had close to 9000 borrowers last month. People that use the
library for other reasons exceeds the amount of actual borrowers. -
LIBRARIAN'S REPORT:
Summer Reading programs are going well. Joe also handed out a sheet showing plans for the
graphics for the new library van. Board members had a few suggestions.
NEW BUSINESS:
BOARD COMMENTS:
11 -23 On a motion made by Karen Bonar and seconded by Sandie Johnson it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at 8:21 a.in
Motion passed. P. 944. 07/19/2011.
-ADJOURNMENT`: There being no further business to come before the Board, the meeting was . -
adjourned at 8:21 a.m.
Secretary /Treasurer
Mary Bender
Recorder, Sandra Wilcox Date 07/19/2011
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Salina Public Library
REVENUE /EXPENDITURE REPORT
JULY 2011
1
2
3
4
5
July
Jan -July 2011
Budget
$ Over Budget
% of Budget
Income
305 • APPROPRIATIONS
1,860,127.50
2,029,368.00
- 169,240.50
91.66%
310 • UNENCUMBERED CASH BAL REV YR
193,89100
- 193,893.00
0.0%
315 • INTEREST INCOME
148.17
849.73
1,500.00
- 650.27
56.65%
316 MISC. INCOME
417.95
0.00
417.95
100.0%
Total Income
148.17
1,861,395.18
2,224,761.00
- 363,365.82
83.67%
Expense
410 • SALARIES
114,018.12
774,492.60
1,437,761.00
- 663,268.40
53.87%
412 - PERIODICALS- REFERENCE
1,438.86
8,885.44
28,000.00
- 19,114.56
31.73%
415 • LIBRARY MATERIALS
02-415 • YOUTH SERVICES
6,249.02
22,871.26
47,000.00
- 24,128.74
48.66%
05-415 INFORMATION SERVICES /CAMPBELL
'.477.10
3,097.68
10,000.00..
,. - 6,902.32
_ 30.98%
08-415 • ADULT COLLECTION
5,726.00
36,322.20
93,000.00
- 56,677.80
39.06%
Total 415 - LIBRARY MATERIALS
12,452.12
62,291.14
150,000.00
- - 87,708.86
41.53%
416 • INFORMATION TECHNOLOGY
1,800.00
9,282.11
28,000.00
- 18,717.89
33.15%
417 - LIBRARY MAT Audio - Visuals
7,318.73
48,290.27
106,000.00
- 57,709.73
45.56%
420 • SUPPLIES
792.24
5,320.77
16,000.00
- 10,679.23
33.26%
425 • POSTAGE
14.25
2,698.07
12,000.00
- 9,301.93
22.48%
430 • WATER
913.64
3,522.63
6,000.00
- 2,477.37
58.71%
435 • LIGHT & HEAT
8,575.45
56,613.68
100,000.00
- 43,386.32
56.61%
440 • TELEPHONE
432.82
3,235.77
6,000.00
- 2,764.23
53.93%
REPAIRS & MAINT
2,532.80
25,634.13
42,000.00
- 16,365.87
61.03%
�45.
50 • FURNITURE & EQUIPMENT
6,949.08
6,000.00
949.08
115.82%
460 • STAFF DEVELOPMENT & TRAVEL
45.75
6,180.64
15,000.00
- 8,819.36
41.2%
465 - ACCOUNTING
574.00
5,472.33
6,000.00
- 527.67
91.21%
470 - INSURANCE
167.50
9,456.12
19,000.00
- 9,543.88
49.77%
475 - PROGRAMS & PROMOTIONAL
4,524.37
22,791.32
31,000.00
- 8,208.68
73.52%
485 • AUTOMATION
6,912.76
32,972.20
71,000.00
- 38,027.80
46.44%
505 - CONTINGENCY -
259.38
2,281.45
25,000.00
- 22,718.55
9.13%
510 - CAPITAL EXPENDITURES
120,000.00
- 120,000.00
0.0%
Total Expense
162,77219
15086,369475
'2;224761.00
- ,1,138,391.25
48.83%
- $162,624.62
$775,025.43
July
Jan-July 2011
Budget
$ Over Budget
. % of Budget_
Income
305 -2 - APPROPRIATIONS (EMP BEN)
292,922.93
320,621.00
- 27,698.07
91.36%
310 -2 • UNENCUMB CASH BAL PREV (EMP B)
81,855.00
- 81,855.00
0.0%
Total Income Employee Benefit
0.00
292,922.93
402,476.00
- 109,553.07
72.78%
Expense
760 • SOCIAL SECURITY TAXES EMPLOYER
7,773.91
53,356.94
109,979.00
- 56,622.06
48.52%
765 - KPERS EXPENSE EMPLOYER
7,393.80
48,133.63
92,000.00
- 43,866.37
52.32%
770 UNEMPLOYMENT INS EMPLOYER
101.27
694.90
1,437.00
- 742.10
48.36%
775 HEALTH INSURANCE EMPLOYER
15,038.00
103,646.00
191,861.00
-88,215.001
54.02%
780 • WORKERS COMP INSURANCE
3,085.00
7,200.00
-4,115.001
42.85%
Total Expense Employee Benefit
30,306.98
208,916.47
402,477.00
-193,560.531
51.91%
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Page 1 of 1
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.SAI
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Information Services',-,
38,859
Chat:.
48
On -line Ask a Librarian
17
Program Attendance:
162
Info Services Question
2,887
Interlibrary Loans:
388
Technolggy Center;:,
132,998
Internet Users:
4,637
Microsoft Office:
19
Computer Students:
51
Digital Design:
68,969
Youth Services Departmentn
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`
Program Attendance:
1,235
Game Computers & Software Use:
152
Pre - School Computers
1,200
Internet Users:
1,216
Total Group Visits:
0
Outreach:
Monthly Activ ty/
JULY 2011
Outreach '
Activities: 4
Contacts: 13
Homebound: 26
CLASS 4,4;. n:.. ,:in' ?.,..a
Sessions: 0
Participants: 0
Public, Relations Activities
Press Rel /Articles /Ads /PSAS: 34
External Contacts: 12
Internal PR: 8
Adult Materials:
38,859
38,626
244,253
252,710
Adult Renewals:
3,257
3,209
22,500
23,261
Youth Services Materials:
24,795'
23,898
132,998
131,381
Youth Services Renewals:_
2,058
1,835
12,946
11,235
Total Circulated:
68,969
67,568
412,697
418,587
Adult Borrowers:(includes Y.S.)
6,830
7,548
45,142
45,922
Child Borrowers:
1,769
1,925
9,218
10,227
New Library Cards:
Adult:
281
200
1,624
1,452
Youth Services:
124
118
857
910
Materials Reserved: 1,816
Collection Management-
Items Processed . Monthly YTD
Adult: 839 5,487
Youth Services: 570 3,380
Total: 1,409 8,867
1,761 . 12,010
10,435
Meeting Room Use
Monthly
YTD -
Prescott Room:
50
312
Small Conf Rm 1 & 2:
27
127.:;
Tech Center Conf Room
24
147
Learning Center & 2
8
215
• Librarian's Report
Normally not much will have changed since I sent the last update about a week ago. On a day to
day basis in August, it's summer business as usual, at least until school starts. Circulation is right
on pace with July through the first nine days of the month.
Staff: Last week I reported that Larry Allen, our Building Operator, gave us notice of retirement.
Since then, he has decided he would rather use up remaining vacation in his last few weeks of
employment, rather than work as scheduled. We wish him well. Harold Mann, a former
maintenance person for us, will fill in. The position has been advertised and we are taking
applications. Our opening in Youth Services has Vgrown to 3 part time jobs. One shelver is off to
school. An assistant found a good full time job in a school where she previously worked as a
para. The other assistant took a full time job elsewhere. It's a lot of turnover for us.
CLASS: Community Learning is enrolling. I should have an early report next week on numbers,
but the first day.was active, both on -line and in the Learning Center. Lisa and Shelly seemed
pleased. They had 100 on -line enrollments on day one. Last semester, they had 300 on -line for
the entire semester. I thought the catalog looked great. Comments from staff and patrons have
been positive. It came out a day later than Lisa expected.
In the last week or so, we have experienced a few more behavioral incidents than usual. This
happened last year too. During our busiest months, we had more normal behavior. In August, we
• had more problems. In the past 3 days, we've called the police twice for what appeared to be
domestic disturbances in public. We also had a kid bust out our front doors on Sunday to the
degree that we couldn't get them back on track and had to call for repairs for Monday morning.
At the same time, we have a new security guard working shifts in the library, so he's learning
faces and how we want him to respond to certain situations.
I've included a partial list of groups and organizations who have used the library meeting rooms
over the past few months. You see numbers of uses in the statistics, but this should help you see
the wide variety of people and purposes in our space. We regularly host visitors from out of
town. We also see regular meetings of tutors and their students, job interviews and meetings and
provide space for people who want a quieter place to study.
Lori Berezovsky is writing a grant application for funding help with the Celebrate Salina
initiative. We have a logo. Our next steps involve setting up a Facebook page, website and
twitter account. We had several new advisory Board members attend the last meeting.
The adult reading party had nearly 100 people in attendance. Angela Allen and her staff really
work to create a nice event forreaders.
We need a quorum this month to pass a budget. Let us know if you cannot attend the August 16
Board meeting. Thanks for your help.
• Joe McKenzie
Library Director