06-21-2011 Minutes• -940-
The regular monthly meeting of the Salina Public Library Board of Trustees was held at 7:00
a.m. on Tuesday, June 21, 2011, in the Tech Conference Room.
The following Board members were present: Sandie Johnson, Karma DeForest, Christi Manley,
Sally Donatell, Mary Bender, Karen Bonar, and Mary Shaffer. Others present were Joe
McKenzie, Sandy Wilcox, Angela Allen, Catherine Rominger and Mike, Wilson observer for the
League of Women Voters.
Mary Shaffer called the meeting to order.
MINUTES:
Mary Shaffer asked for any changes or additions to the May Board meeting minutes.
11 -17 On a motion made by Karma DeForest and seconded by Sandie Johnson it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the minutes
of the May Board meeting as corrected. Motion passed. P.940. 06/21/2011
PUBLIC COMMENTS:
• None
FRIENDS OF THE LIBRARY
Friends met last week. They finalized the dates for their Fall Book Sale, Oct. 21 st and 22nd.
ORIENTATION: Angela Allen - Adult Summer Reading Update and Introduction
Angela Allen handed out the Adult Summer Reading brochures. They are having a photography
contest this year encouraging patrons to submit pictures of their "novel destinations". They
have almost 250 people registered and have about 500 books logged and 100 reviews posted.
They are doing drawings weekly for smaller prizes and will have food and prizes at the end
of summer reading party. On June 23rd Dale Cole will be presenting a program on novel
destinations and how to get good photos while on vacation. On July 23rd Marci Penner will
be talking about her new book, The Eight Wonders of Kansas. At the end of Summer Reading
Party Rojean Looks will play her harp, international desserts will be served and we will be
giving away a Kindle.
Angela introduced Catherine Rominger, our new Librarian. Catherine is originally from Salina.
She has a degree in Music History from Calvin College in Michigan and is a recent graduate of
the University of North Texas with a Masters degree in Library Science. She really enjoys
• working in public libraries and is glad to be back in Salina.
n
U
-941 -
DISCUSSION /ACTION:
2012 Budget Discussion
The Board discussed the budget with Joe. We still do not have the property valuation numbers.
Joe suggested •that the Mill Levy-stay fairly flat, bubthat we don't be afraid of growth.
Discussion was held on what is the best direction for the Mill Levy this year. The Board
recognizes that the Director and Staff and work very hard at keeping costs low.
The Salaries, Materials and Capital Improvement line items were also discussed.
ACTION: Policy Update - 1 st Reading
Replacement Cost Policy
1 1 -18 On a motion made by Sandie Johnson and seconded by Karen Bonar it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
Replacement Cost Policy changes with corrections upon 1 st reading. Motion passed. P.941
6/21/2011
CLASS Cancellation and Refund Policy
Discussion was tabled to allow Lisa to look at other policies and see what others are doing.
FINANCIAL REPORT: We are having some pipes replaced that are leaking which may increase
our repairs and maintenance line item.
STATISTICAL REPORT:
May is one of our slower months. Circulation staff is definitely feeling the change of our loan
limits.
LIBRARIAN'S REPORT:
The City has approached Joe about changing our Board Member terms to make all Board
appointments the same. CKLS is organizing programs and meetings with area legislators
so Board Members may be getting an invitation to those meetings. We did the "Get Caught
Reading' program again at the River Festival. We caught approximately 500 people reading.
Our custodian is out for approximately one month due to illness. We have another employee that
is having
•
-942-
surgery and will be out about eight weeks. The staff in that department is going to try and cover
her job duties while she is gone.
Joe will be attending the ALA conference this next week. He will have the opportunity to meet
with some library consultants to talk about the future of public libraries.
NEW BUSINESS:
BOARD COMMENTS: Sandie Johnson asked when the City will be doing a Board Member
orientation.
11 -19 On a motion made by Karma DeForest and seconded by Sandie Johnson it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at 8:35 a.m
Motion passed. P. 942. 06/21/2011.
• ADJOURNMENT: There being no further business to come before the Board, the meeting was
adjourned at 8:12 a.m.
Secretary/Treasurer.
Mary Bender
Recorder , Sandra Wilcox Date 06/21/2011
•
Salina Public Library
REVENUE /EXPENDITURE REPORT
JUNE 2011
1
2
3
4
5
June
JanJune 2011
Budget
$ Over Budget
% of Budget
Income
305 • APPROPRIATIONS
720,491.88
1,860,127.50
2,029,368.00
- 169,240.50
91.66%
310. UNENCUMBERED CASH BAL REV YR
193,893.00
- 193,893.00
0.0%
315 • INTEREST INCOME
161.06
701.56
1,500.00
- 798.44
46.77%
316 MISC. INCOME
417.95
417.95
0.00
417.95
100.0%
Total Income
721,070.89.
1,861,247.01
2,224,761.00
- 363,513.99
83.66%
Expense
410 • SALARIES
117,382.76
660,474.48
1,437,761.00
- 777,286.52
45.94%
412 - PERIODICALS - REFERENCE
777.62
7,446.58
28,000.00
- 20,553.42
26.6%
415 • LIBRARY MATERIALS
-
02.415 • YOUTH SERVICES
527.19
., 16,622.24
47,000.00
- 30,377.76
35.37%
05-415 INFORMATION SERVICES /CAMPBELL
367.55
2,620.58
10,000.00
- 7,379.42
26.21%
08-415 • ADULT COLLECTION
- 990.37
30,596.20
93,000.00
- 62,40180
32.9%
Total 415 • LIBRARY MATERIALS
-95.63
49,839.02
150,000.00
- 100,160.98
33.23%
416 • INFORMATION TECHNOLOGY
2,737.12
7,482.11
28,000.00
- 20,517.89
26.72%
417 - LIBRARY MAT Audio - Visuals
6,625.08
40,971.54
106,000.00
- 65,028.46
38.65%
420 • SUPPLIES
299.61
4,528.53
16,000.00
- 11,471.47
28.3%
425-POSTAGE
2,683.82
12,000.00
- 9,316.18
22.37%
430 - WATER
1,012.62
2,608.99
6,000.00
- 3,391.01
43.48%
435 • LIGHT & HEAT
8,306.22
48,038.23
100,000.00
- 51,961.77
48.04%
440 • TELEPHONE
435.00
2,802.95
6,000.00
- 3,197.05
46.72%
- REPAIRS & MAINT
4,467.63
23,101.33
42,000.00
- 18,898.67
55.0%
�445
50 • FURNITURE & EQUIPMENT
1,099.90
6,949.08
6,000.00
949.08
115.82/a
460 - STAFF DEVELOPMENT & TRAVEL
557.92
- 6,134.89
15,000.00
- 8,865.11
40.9%
465 • ACCOUNTING
248.42
4,898.33
6,000.00
- 1,101.67
81.64%
470 • INSURANCE
3,353.50
9,288.62
19,000.00
- 9,711.38
48.89%
475 • PROGRAMS & PROMOTIONAL
4,474.23
18,266.95
31,000.00
- 12,733.05
58.93%
485 • AUTOMATION
1,990.38
26,059.44
71,000.00
- 44,940.56
36.7%
505 CONTINGENCY
46.00
2,022.07
25,000.00
- 22,977.93
8.09%
510 CAPITAL EXPENDITURES
120,000.00
- 120,000.00
0.0%
Total Expense
153,718.381
923,596.96'
2,224761'.00
�1- 1301,164.04
41.51%
$567,352.51
$937,650.05
June
JanJune2011
Budget
$ Over Budget
%of Budget
Income
305 -2 • APPROPRIATIONS (EMP BEN)
113,725.14
292,922.93
320,621.00
- 27,698.07
91.36%
310 -2 • UNENCUMB CASH BAL PREV (EMP B )
81,855.00
- 81,855.00
0.0%
Total Income Employee Benefit
113,725.14
292,922.93
402,476.00
- 109,553.07
72.78%
Expense
760 • SOCIAL SECURITY TAXES EMPLOYER
7,941.39
45,583.03
109,979.00
- 64,395.97
41.45%
765 • KPERS EXPENSE EMPLOYER
6,429.96
40,739.83
92,000.00
- 51,260.17
44.28%
770 • UNEMPLOYMENT INS EMPLOYER
103.48
593.63
1,437.00
- 843.37
41.31%
775 • HEALTH INSURANCE EMPLOYER
15,038.00
88,608.00
191,861.00
- 103,253.00
46.18%
780 - WORKERS COMP INSURANCE
1,542.00
3,085.00
7,200.00
- 4,115.00
42.85%
Total Expense Employee Benefit
31,054.83
178,609.49
402,477.00
- 223,867.51
44.38%
•
Page 1 of 1
J
•
SALI \A PUBLIC LIBR.ARY
Monthly Activity
. pm
JUNE 2011
Outreach"
Activities: 5
Contacts: 5
Homebound: 25
CLASS ,• - �.«�,_ :' s:�
Sessions: 13
Participants: 122
Fublic.Relations Activities
Press Rel /Articles /Ads /PSAS: 18
External Contacts: 11
Internal PR: 8
Adult Materials:
37,992
Information Services
'
Chat:
18
On -line Ask a Librarian
4
Program Attendance:
30
Info Services Question
2,735
Interlibrary Loans:
415
Technology - Center ;-
Youth Services Renewals:
Internet Users:
4,806
Microsoft Office:
22
Computer Students:
80
Digital Design:
10
Youth'Services,Departmenf � *-
Adult Borrowers:(includes Y.S.)
Program Attendance:
2,487
Game Computers & Software Use:
102
Pre - School Computers
560
Internet Users:
464
Total Group Visits:
0
Outreach:
5
Monthly Activity
. pm
JUNE 2011
Outreach"
Activities: 5
Contacts: 5
Homebound: 25
CLASS ,• - �.«�,_ :' s:�
Sessions: 13
Participants: 122
Fublic.Relations Activities
Press Rel /Articles /Ads /PSAS: 18
External Contacts: 11
Internal PR: 8
Adult Materials:
37,992
37,745
205,394
214,084
Adult Renewals:
3,067
3,587
19,243
20,052
Youth Services Materials:
28,369
28,642
108,203
107,483
Youth Services Renewals:
1,930
1,999
10,888.
9,400
Total Circulated:
71,358
71,973
343,728
351,019
Adult Borrowers:(includes Y.S.)
6,837
7,473
38,312
38,374
Child Borrowers:
1,996
2,131
7,449
8,302
New Library Cards:
Adult:
277
211
1,343
1,252
Youth Services:
215
229
733
792
Materials Reserved:
8,692
1,838
Collection Management
-
Items Processed
Monthly
YTD
Adult:
1,003
4,648
Youth Services:
436
2,810
Total:
1,439
7,458
1,547 10,194
8,692
Meeting Room Use -
Monthly
YTD
Prescott Room:
61
262
Small Conf Rm 1 & 2:
20
100,
Tech Center Conf Room
17
123
Learning Center & 2
11
207
• Director's Report
Budget: Hope you've managed to find some time to plow through the 2012 budget
recommendations. I know it's long. You might take it in sections. Of course, we are working
from the objective of keeping the tax levy even, so with the slight dip in the valuation of
property, we'll experience a slight drop in the general operating fund. We've managed to stay
stable in volatile times which helps in the continuity of our service. The budget will be the focus
of our July meeting.
Summer Reading: The first month of summer has been strong. Circulation was over 70,000
items. That's a lot of books and other materials to handle. The intense heat has driven some
people inside the library to stay cool. That is observable — people finding a chair and hanging
out. But, program attendance has also been excellent. Over 2,000 kids are signed up and more
than 1,000 teens are in the summer program. It's a great focus on books and reading. Kristi even
has a grandma available to listen to and help kids with reading. Are we having fun yet?
Absolutely. Plans for summer parties are set for July 28 -29.
Security: We have several things going on here. We've had an increase with small behavior
incidents this summer. That includes stolen bikes and stolen movies. We have more security
cameras now. In addition, a couple of other agencies have contacted me and would like our
account. Our current service has been good, but we have had some issues with schedule "
confusion of the guards and questionable judgment. So, it is nice to have options.
• ALA: The Conference in New Orleans was interesting as libraries continue to struggle with the
changes that are coming. I attended programs on leadership, early literacy, mobile applications
for access to libraries, and e- books. The e -book market for libraries is beginning to get some
competition, though the newcomers may still be without a Kindle option. That's a huge issue
right now. My conversation with two of the most well respected consultants was worth the time.
They see changes coming in how we approach and market reference services. They like "local
content." It's unique. They think libraries can be in the business of helping people become — who
they want to become, help them get from here to there. We'll see, but you put this into the mix
with a down economy and the need for good e -book services and we do have challenges.
Several of us just sat in on a state -wide on -line meeting concerning a new e--book access option.
The State Library will be a beta test site. There are serious issues with ownership of digital
rights, costs, compatibility with Kindle and more. But, they are working through it and this is a
priority area of development for us and many other libraries.
Facility: Small things can still cost us. We are having work done on the small generator near the
south exit. A plumber is here working on an air conditioning condenser.
Hope you are able to attend our July meeting. We'll work through the budget papers and come
up with something to publish. Thanks for your help.
• Joe McKenzie
Library Director