05-17-2011 Minutes-938-
• The regular monthly meeting of the Salina Public Library Board of Trustees was held at 7:00 a.m. on
Tuesday, May 17, 2011, in Youth Services Department.
The following Board members were present: Kanna DeForest, Christi Manley, Sally Donatell,
Samantha Angell, Karen Bonar, and Mary Shaffer. Others present were Joe McKenzie, Sandy Wilcox,
Kristi Hansen and Mike, Wilson observer for the League of Women Voters.
Mary Shaffer called the meeting to order. .
MINUTES:
Mary Shaffer asked for any changes or additions to the April Board meeting minutes.
11 -15 On a motion made by Karma DeForest and seconded by Christi Manley it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the minutes of the
April Board meeting as written. Motion passed. P.938. 05/17/2011
PUBLIC COMMENTS:
None
FRIENDS OF THE LIBRARY
• The Friends Board met last week. Joe handed out the Friends Annual Financial Report. The Friends
are planning their Fall book sale for October.
ORIENTATION: Kristi Hansen - Summer Reading Program
Kristi gave the Board the new Summer Reading brochures. The theme this year is One World, Many
Stories. The kids set their own reading goals and keep a record of stories they have read. Once they
meet their goal they get a prize, certificate and a ticket to the summer reading party. The party will
be held on July 28th and 29th. Youth Services staff has gone to the Junior High and High schools to
do teen enrollment. They have 965 teens signed up so far. They will be giving away a $25.00 gift
certificate every week and the grand prize for teens is to be entered into a drawing for a Android tablet
computer reader. With children and teens they usually have anywhere from 900 to 1200 people attend
the end of summer party.
DISCUSSION /ACTION:
2012 Budget Direction
Joe McKenzie handed out a budget planning sheet for the 2012 budget year. We won't get the official
property valuations until July 1, but property valuation are expected to be flat or decrease.. Our budget
has stayed fairly flat over the last several years also. The State Aid funding amount continues to
decrease slightly while funds from CKLS have increased slightly. This year we will try to trim expenses
• to allow for some carry over into the next years budget or Capital Improvement Fund. Potential capital
projects.
-939 -
within the next several years are replacing the cooling equipment and upgrading the controls system, self
check machine updates, adding more parking area, updating the Prescott Room and possibly looking at a •
South location.
FINANCIAL REPORT:
We are on track with our spending. The capital improvement fund balance is standing around $343,000
STATISTICAL REPORT:
Number of materials circulated almost mirrored last April. Numbers will go up as school lets out and
summer reading begins. Meeting room use continues to be high.
LIBRARIAN'S REPORT.:
Joe handed out a sheet of possible KPERS changes the legislature still has to vote on this issue and even
then changes won't probably take place until 2014. Joe also handed out a copy of stats for the 2011
CLASS semester. Lisa will be looking at some possible changes to the CLASS catalog next semester.
We now have a few Nooks attached to some of the chairs upstairs for people to try out electronic books.
The new Information Services Librarian will start next week. Celebrate Salina is a library initiative for
a community project to recognize all the good things, happening in Salina.
NEW BUSINESS:
BOARD COMMENTS:
Karen Bonar talked about the possibility of needing to make Kristi Northcutt's position full time. She
was concerned due to Kristi's presentation to the Board last month that she seemed overwhelmed and
stated that she was taking work home. Joe assured Karen that we have a very flexible schedule at the
library, that Kristi explained she does not work at home often or long. Kristi has also been told not to
take work home.
11 -16 On a motion made by Samantha Angell seconded by Sally Donatell it was
RESOLVED THAT' Board of Trustees of the Salina Public Library adjourn at 8.:12 a.m Motion
passed. P. 939. 05/17/2011.
ADJOURNMENT: There being no further business to come before the Board, the meeting was
adjourned at 8:12 a.m.
Mary Bender
Recorder, Sandra Wilcox
Secretary/Treasurer
Date 05/17/2011
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Salina Public Library
REVENUE /EXPENDITURE REPORT
MAY 2011
1
2
3
4
5
May
Jan -May 2011
Budget
$ Over Budget
% of Budget
Income
305 • APPROPRIATIONS
1,139,635.62
2,029,368.00
- 889,732.38
56.16%
310 • UNENCUMBERED CASH BAL REV YR
193,893.00
- 193,893.00
0.0%
315 • INTEREST INCOME
88.47
540.50
1,500.00
- 959.50
36.03%
316 MISC. INCOME
0.00
0.00
0.00
0.0%
Total Income
88.47
1,140,176.12
2,224,761.00
- 1,084,584.88
51.25%
Expense
410 • SALARIES
110,306.70
543,091.72
1,437,761.00
- 894,669.28
37.77%
412 • PERIODICALS - REFERENCE
959.28
6,668.96
28,000.00
- 21,331.04
23.82%
415 • LIBRARY MATERIALS
- _
02-415 • YOUTH SERVICES
1,799.68
16,095.05
47,000.00
- - 30,904.95
34.25%
05-415 INFORMATION SERVICES /CAMPBELL
354.38
2,253.03
10,000.00
- 7,746.97
22.53%
08 -415 • ADULT COLLECTION
9,488.52
31,586.57
93,000.00
- 61,413.43
33.96%
Total 415 • LIBRARY MATERIALS
11,642.58
49,934.65
150,000.00
- 100,065.35
33.29%
416 - INFORMATION TECHNOLOGY
1,290.00
4,744.99
28,000.00
- 23,255.01
16.95%
417 • LIBRARY MAT Audio - Visuals
8,313.09
34,346.46
106,000.00
- 71,653.54
32.4%
420 • SUPPLIES
650.54
4,228.92
16,000.00
- 11,771.08
26.43%
425-POSTAGE
2,009.71
2,683.82
12,000.00
- 9,316.18
22.37%
430 • WATER
613.88
1,596.37
6,000.00
- 4,403.63
26.61%
435 • LIGHT & HEAT
7,971.48
39,732.01
100,000.00
- 60,267.99
39.73%
440 • TELEPHONE
432.74
2,367.95
6,000.00
- 3,632.05
39.47%
445 - REPAIRS & MAINT
2,734.47
18,633.70
42,000.00
- 23,366.30
44.37%
�50 • FURNITURE & EQUIPMENT
780.40
5,849.18
6,000.00
- 150.82
97.49%
460 • STAFF DEVELOPMENT & TRAVEL
960.55
5,576.97
15,000.00
- 9,423.03
37.18%
465 • ACCOUNTING
24.95
4,649.91
6,000.00
- 1,350.09
77.5%
470 • INSURANCE
167.50
5,935.12
19,000.00
- 13,064.88
31.24%
475 • PROGRAMS & PROMOTIONAL
3,501.71
13,792.72
31,000.00
- 17,207.28
44.49%
485 • AUTOMATION
2,998.91
24,069.06
71,000.00
- 46,930.94
33.9%
505 - CONTINGENCY
286.90
1,976.07
25,000.00
- 23,023.93
7.9%
510 • CAPITAL EXPENDITURES
120,000.00
- 120,000.00
0.0%
Total Expense
=155;645:39
769,878.58
2,224,761-.00
_' = 1,454,882.42
34.61%
- $155,556.92
$370,297.54
May
Jan -May 2011
Budget
$ Over Budget
% of Budget
Income
305 -2 - APPROPRIATIONS (EMP BEN)
179,197.79
320,621.00
- 141,423.21
55.89%
310 -2 - UNENCUMB CASH BAL PREV (EMP B)
81,855.00
- 81,855.00
0.0%
Total Income Employee Benefit
0.00
179,197.79
402,476.00
- 223,278.21
44.52%
Expense
760 - SOCIAL SECURITY TAXES EMPLOYER
7,488.54
37,641.64
109,979.00
- 72,337.36
34.23%
765 • KPERS EXPENSE EMPLOYER
6,297.61
34,309.87
92,000.00
-57,690.131
37.29%
770 - UNEMPLOYMENT INS EMPLOYER
97.55
490.15
1,437.00
-946.851
34.11%
775 • HEALTH INSURANCE EMPLOYER
14,714.00
73,570.00
191,861.00
-118,291.001
38.35%
780 WORKERS COMP INSURANCE 11
1,543.00
7,200.00
-5,657.001
21.43%
Total Expense Employee Benefit
28,597.70
147,554.66
402,477.00
- 254,922.34
36.660/o
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Monthly Activity
Report
MAY 2011
Information Services r ,•
Outreach
Chat:
19
Activities: 8
On -line Ask a Librarian
0
Contacts: 3
Program Attendance:
125
Homebound: 23
Info Services question
2,515
Interlibrary Loans:
358
Technology Centecm<
CLASS
Internet Users:
4,732
Sessions:
0
Microsoft Office:
14
Participants:
0
Computer Students:
52
Digital Design:
- 11
Youth Sernces'Depakmenf w
Public Relations Activities
Program Attendance:
322
Press Rel /Articles /Ads /PSAs:
31
Game Computers & Software Use: 128
External Contacts:
11
Pre - School Computers
960
Internal PR:
9
Internet Users:
1,034
Total Group Visits:
6
Outreach:
2
Circulation'of-Materials
'MAY,11 ° MAY 10, ":YTD 11
: YTD 10
Adult Materials:
35,054
35,078
167,402
176,339
Adult Renewals:
2,832
3,068
16,176
16,465
Youth Services Materials:
17,696
17,632
79,834
78,841
Youth Services Renewals:
1,472
1,437
8,958
7,401
Total Circulated:
57,054
57.215.
272,370
279,046
Adult Borrowers:(includes Y.S.)
6,297
6,816
31,475
30,901
Child Borrowers:
1,216
1,395
5,453
6,171
New Library Cards:
Adult:
173
206
1,066
1,041
Youth Services:
131
162
518
563
Materials Reserved:
1,595
1,474
8,256
7,145
Collection ManagemenN " :
Meeting Room Use .
Items Processed
Monthly
YTD
Monthly
YTD
Adult:
777
Prescott Room:
21
201
Youth Services:
755
Small Conf Rm 1 & 2:
29
80
Total:
1,532
Tech Center Conf Room
19
106
Learning Center 1 & 2
15
196
Librarian's Report
This month has been typical of a busy summer throughout the library, with good circulation of
materials, attendance at programs, users in Tech and meeting rooms. It's always good to see. In
the May circulation stats, it was evident that the change in policy for dvd limits significantly
increased the number borrowed. You can actually see less movies available on shelves.
On the agenda for this month is the 2012 budget. If we can make a few key preliminary
decisions, I can finalize the recommendations in early July. Of course, they will be dependent on
what happens with the property valuation and the effect that has on the mill levy. We'll have a
simple sheet with an outline of the basics that will provide the direction we need at this time —
salaries, books and other - materials, capital improvement fund and mill levy. At this point, I'm
thinking we want to keep the general fund and mill levy flat. I would prefer some growth, of
course, with more set aside for capital projects, but the economy is just not right. I don't know if
KPERS is planning a hike for 2012 and if health insurance is going up. Early word is an
adjustment to deductibles, which means more out of pocket expenses for staff.
We are working on finding a solution to a temporary (one month) need for a building
operator /custodian. Larry is out fora month as per doctor's orders. Sandy is taking quotes from
custodial services to do the bathrooms and trash. And, we also have a substitute, Harold Mann,
who may step in for part of the work. It's a key position that opens the building for us 6 days per
week and keeps us clean and maintains equipment. We're scrambling at our busiest time of year.
• Summer Reading has 1,487 children and 1,090 teens enrolled so far. Attendance at programs has .
been outstanding. There are 225 adults signed up and reading. In addition, the Get Caught
Reading activity at the River Festival found 82 kids and 391 adults reading. That's more than
double last year's total. Eleven staff roamed the park in 2 hour shifts wearing t -shirts that said:
"Got Books? I do." This provided a high level of visibility as staff interacted with readers and
other people at the Festival. Everyone seemed to love the concept and seeing the library involved
in this premier Festival event. We also sponsored the storyteller Bill Harley. He was a hoot.
One of our Internet providers is suddenly going out of business, probably as a result of the
economy — not good. He was a middle man. Melanie took immediate action and at this time, it
looks like we'll cut a deal with Cox commercial services to maintain Internet without
interruption. If they had shut him down, it could have affected our capacity and been temporarily
bad. Tech staff are studying our logs of peak usage to determine our level of need.
Enclosed are two policy items that have been worked up for consideration if we have time. If
not, we'll hold them over. Our priority is the budget for next year. After the June meeting, I'll be
leaving for vacation and the ALA conference in New Orleans.
Let me know if you have questions or think of something the library should be doing, or
comments you hear about the library.
• Joe McKenzie
Library Director