04-18-2011 Minutes11-1112
11-1113
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
April 18, 2011
4:00 p.m.
The City Commission convened at 3:45 p.m. in a Study Session for a Citizens Open Forum. The
Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -
County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence.
'There were present:
Mayor Aaron G. Peck, Presiding Officer
Commissioner Samantha P. Angell
Commissioner Norman Jennings
Commissioner M. Luci Larson
Absent: Commissioner John K. Vanier
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
CITIZEN FORUM
Mike Wilson, 422 Jupiter Avenue, commented on the City Commission's action of
reconsidering the vote of the Smoky Hill River Project and questioned why the vote was
not delayed until a future date.
Mayor Peck commented on Commissioner Jennings wanted to hold off, but he felt it was
necessary for the current Commission to act on it.
AWARDS AND PROCLAMATIONS
None.
Pum,ic HEARINGS AND IT1,MS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of April 11, 2011.
(6.2) Award of contract for the Metal Roofs Waterproof Coating of the General Services and
Building Maintenance buildings, Project No. 11-2858 to Yutzy Roofing Company in the
amount of $13,646.
(6.3) Award of contract for the Smoky Iill Museum exterior stone/masonry wall repairs, Project
No. 11-2860 to Mid -Continental Restoration Company in the amount of $57,064.
(6.4) Authorize the purchase of a chlorine scrubber pump at the Water 'Treatment Plant from
R.E. Merrill and Associates, Inc. in the amount of $9,869.
(6.5) Resolution No. 11-6818 authorizing a renewal agreement for workers compensation third
party administrator services with CCMSI, Inc.
(6.6) Resolution No. 11-6819 authorizing the City Manager to instruct binding of coverage for
Excess Workers Compensation Insurance with Midwest Employers Casualty Company.
Moved by Commissioner Angell, seconded by Commissioner Jennings, to approve the consent
agenda as presented. Aye: (4). Nay: (0). Motion carried.
DEXLLOPMEN'r BUSINESS
None.
ADMINISTRATION
(8.1) Second reading Ordinance No. 11-10597 levying special assessments against certain lots
and pieces of property to pay the cost of repair of sidewalks.
Mayor Peck noted that Ordinance No. 11-10597 was passed on first reading on April 11,
2011 and since that time no comments have been received.
Moved by Commissioner Jennings, seconded by Commissioner Larson, to adopt Ordinance No.
11-10597 on second reading. A role call vote was taken. Aye: (4) Angell, Jennings, Larson, Peck.
Nay: (0). Motion carried.
(8.2) Second reading Ordinance No. 11-10598 levying special assessments against- certain lots
and pieces of property to pay the cost of abatement of nuisances.
Mayor Peck noted that Ordinance No. 11-10598 was passed on first reading on April 11,
2011 and since that time no comments have been received.
11-1114 Moved by Commissioner Larson, seconded by Commissioner Jennings, to adopt Ordinance No.
11-10598 on second reading. A role call vote was taken. Aye: (4) Angell, Jennings, Larson, Peck.
Nav: (0). Motion carried.
(8.3) Authorize the award of Community Development Block Grant-Recovery (CDI3G-R) contracts.
Gary Hobbie, Director of Community and Development, explained the grant, bids received,
and total number of projects completed.
11-1115 Moved by Commissioner Angell, seconded by Commissioner Jennings, to decline the bids from
M&R Buildings for two CDBG-R Housing Rehabilitation projects due to lack of contractor
licensing and approve the award of contracts to Kansas Sand for the rehabilitation project at Cathy
Nixon's home at 802 Martin Avenue in the amount of $20,845 and to Ponton's Construction for the
rehabilitation project at Marquette Allen's home at 723 Cherokee Drive in the amount of $17,544.
Aye: (4). Nay: (0). Motion carried.
(8.4) 2010 Special Assessment Projects
(8.4a) Certification of final costs for 2010 special assessment projects and set May 9, 2011
as the date of public hearing.
(8.4b) First reading Ordinance No. 11-10599.
Dan Stack, City Engineer, summarized the projects, final costs, and special assessments process.
11-1116 Moved by Commissioner Jennings, seconded by Commissioner Angell, to certify the final costs of
the 2010.special assessment project and set the day of public hearing for the 2010 special
assessment project for May 9, 2011. Aye: (4). Nay: (0). Motion carried.
11-1117 Moved by Commissioner Jennings, seconded by Commissioner Larson, to pass Ordinance No. 11-
10599 on first reading. Aye: (4). Nay: (0). Motion carried.
(8.5) First reading Ordinance No. 11-10600 amending Resolution No. 10-6723 relating to the
benefit district for public improvements in the Riffel Addition No. 2.
Dan Stack, City Engineer, outlined the project, amended petition, and final costs of the
project. Mr. Stack then responded to Commissioner Angell regarding the waiver of the
public hearing requirement.
11-1118 Moved by Commissioner Angell, seconded by Commissioner Larson, to pass Ordinance No. 1-
10600 on first reading. Aye: (4). Nay: (0). Motion carried.
(8.6) Acceptance of Kansas Department of Transportation (KDOT) federal aid I lighway Safety
Improvement Program (HSIP) funding to re-align travel lanes at the Cloud and Ninth
Streets Intersection, Project No. 11-2872.
Dan Stack, City Engineer, explained the project and project funding. I le then responded to
Commissioner Larson's question regarding other intersections that would qualify for this
type of funding.
Merlin Stephens, 348 Maple Avenue, commented on the removal of the crosswalk and
traffic flow of the Hageman and Broadway intersection
City Manager Jason Gage commented on pedestrian traffic in that area.
11-1119 Moved by Commissioner Larson, seconded by Commissioner Jennings, to accept the KI)OI
federal aid HSIP funding to re-align travel lanes at the Cloud Street and Ninth Street intersection,
Project No. 11-2872. Aye: (4). Nay: (0). Motion carried.
CiTIhilt BUSINESS
(9.1) Comments from outgoing City Commissioner Larson.
Commissioner Larson thanked Jason Gage, Mike Schrage, and Greg Bengtson for their work.
She also thanked the Dean Andrew, City of Salina executive staff, Holly McKain, and Lieu
Ann Elsey, the citizens of Salina, and father, daughters, husband, and other family members
for their support. Commissioner Larson noted some accomplishments during her four years
of services which included the North Ohio Overpass, Aquatic Center, and the Kenwood and
Oakdale Park agreement. She wished everyone luck in their future endeavors.
(9.2) Comments from Mayor Peck at the end of his Mayoral term.
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Mayor Peck thanked Jason Gage, Mike Schrage, Greg Bengtson, I lolly McKain, lieu Ann
Elsey for their high integrity and work ethics. He also thanked the city's executive staff and
fellow Commissioners and that it had been a pleasure working with each one and
appreciated the cooperation to serve the community well. Mayor Peck also thanked his
wife Michelle, children, parents and extended family for their support. Ile commented that
since the beginning of his term, he wanted to make Salina an even better place to live and
raise families; and felt that was accomplished. He then wished the new incoming
commissioners the best of luck.
ORGANIZATIONAL MINTING (CrTY CLERK RESIDING
(10.1) City Clerk administers Oaths of Office to new Commissioners Kaye Crawford, Aaron
Householter, and Barb Shirley.
(10.2) Organizational meeting was called to order and roll call taken. Those present:
Commissioner Samantha P. Angell
Commissioner Kaye J. Crawford
Commissioner Aaron Householter
Commissioner Norman Jennings
Commissioner Barb Shirley
(10.3) Nominations for Mayor and Chair of the Board of Commissioners.
The City Clerk called for nominations.
Moved by Commissioner Jennings, seconded by Commissioner Householter, to nominated
Commissioner Angell as Mayor and the Chair of the Board of Commissioners. Aye: (5). Nay: (0).
Motion carried.
(10.4) Nominations for Acting Mayor and Vice Chair of the Board of Commissioners.
The City Clerk called for nominations.
Moved by Commissioner Angell, seconded by Commissioner Shirley, to nominated Commissioner
Jennings as Acting, Mayor and the Vice -Chair of the Board of Commissioners. Aye: (5). Nay: (0).
Motion carried.
(10.5) City Clerk turns the gavel over to the newly elected Mayor Angell.
(10.6) Mayor presents a "Plaque of Appreciation" to Tom Arpke for his term as City Commissioner.
Tom Arpke thanked the Commissioners that he worked with and felt that the Commission made
decisions on what was best for the city. He also thanked Jason Gage, Mike Schrage, and Greg
Bengtson for all their work.
(10.7) Mayor presents a "Plaque of Appreciation' to Luci Larson for her term as City Commissioner.
(10.8) Mayor presents a "Plaque of Appreciation' and gavel to Aaron Peck for his term as Mayor
and City Commissioner.
Mayor Angell thanked Arpke, Larson and Peck for their service and that they will be missed.
(10.9) New Mayor comments.
Mayor Angell thanked her family, her law partner Connie Achterberg, and the law firm staff. She
felt that since serving on the Commission there have been some huge projects accomplished;
feeling that there is a need to get back to basics such as infrastructure improvements and public
safety, but still need to deal with the water contamination and levee certification issues. She felt
that the past commissioners were very thoughtful and mindful of making Salina a better place and
that was her ultimate goal for serving the community.
ADJOURNMENT
Moved by Commissioner Jennings, seconded by Commissioner Ilouseholter, that the regular
meeting of the Board of City Commissioners be adjourned4nt*
Nay:%(0). Motion carried.
The meeting adjourned at 4:47 p.m.
[SEAL] Sge11, Mayor
ATTIST:
Lieu Ann Elsey, CMC, City erk
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