02-15-2011 Minutes
-930-
. The regular monthly meeting of the Salina Public Library Board of Tnlstees was held at 7:00 a.m. on
Tuesday, February 15,2010, in the Tech Center Conference Room.
.
.
The following Board members were present: Sandie Johnson, Karen Bonar, Brian Schmidt, and Mary
Shaffer. Others present were Joe McKenzie, Sandy Wilcox, Angela Allen, Nick Berezovsky and Mike
Wilson observer for the League of Women Voters.
Sandie Johnson called the meeting to order
MINUTES:
PUBLIC COMMENTS:
None
FRIENDS OF THE LIBRARY
The Friends did not meet last week. They will meet this Wednesday at 5:15. They have a book sale
scheduled for the first weekend in March.
ORIENTATION: Collection Development - Angela Allen and Nick Berezovsky
Angela spoke to the Board about the Infonnation Services Librarians taking on the collection
development for adult materials after Nancy Reese retired. A large part of collection development is
driven by patron request and the use of professional journals to help select books. They really try to
have a well rounded collection. They also have the responsibility of weeding the collection of books
that are dated or do not circulate well. Each librarian in the department has a different type of item
to purchase, videos, audio books, CD's, DVD's and video games but they do collaborate also. When
the items have been selected the orders go back to the Acquisitions and Cataloging Department to be
ordered and processed. Acquisitions and Cataloging also handle donations, and withdrawing books
from the library catalog.
Cataloging is deciding where the materials go in the collection, having a accurate description in our
catalog and the physical process of getting the' book ready for the shelves. They process approximately
14,000 new items per year.
Kristi Hansen does the collection development and weeding for the Youth Services Department.
Angela also mentioned that many items we used to have in our reference collection are now accessible
online. .
DISCUSSION:
FINANCIAL REPORT:
Joe answered questions about certain line.items. We have about $475,000 in the Capital Improvement
and
Fines and Misc. accounts combined. This is a really good balance considering the Adult Services
Remodel and the purchase of a new Library van last year.
ST A TlSTICAL REPORT:
LIBRARIAN'S REPORT: .
Most of the Kansas landscape pictures are installed. They are hoping to install the large piece in the'
stairwell next~eek sometime.
We had a paJnin fall asleep last'week and get locked in the library at closing. Hecalled the police and
the police,called Joe to come back down and let him out. We are still working on ideas for the vat:!
wrap. Improvements are being made to some of the lighting around the building. Brighter lights in
the south patio area and updated parking lot lighting. We purchased 10 radios through Ka-Comm for
better communication with the security guard. Karen asked if it would be possible to have the security
guard over at the Learning Center when evening classes are let out. Joe and Angela are beginning
interviews for the Librarian position this week. Candidates are coming in from Denver, Andover,
Texas and Rhode Island. We are hoping to have someone hired before the next Board meeting. New
Board members will be starting their term in May.
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NEW BUSINESS:
Mary Shaffer asked how training was going in the Tech Center since Trent Rose left the Library.. Joe
said that Randy Merrell was now starting to offer classes.
ADJOURNMENT: There being no further business to come before the Board, the meeting was
adjourned at 7:55 a.m.
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Secretary/Treasurer
Recorder, Sandra Wilcox
Date 02/15/20 I 0
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Salina Public Library
REVENUE/EXPENDITURE REPORT
FEBRUARY 2011
1 2 3 4 5
February Jan-Feb Budget $ Over Budget % of Budget
Income
305. APPROPRIATIONS 0.00 1,044,562.14 2,029,368.00 -984,805.86 51.47%
310' UNENCUMBERED CASH BAL REV YR 193,893.00 -193,893.00 0.0%
315. INTEREST INCOME 134.21 212.34 1,500.00 -1,287.66 14.16%
316 MISC. INCOME 0.00 0.00 0.00 0.0%
Total Income 134.21 1,044,774.48 2,224,761.00 -1,179,986.52 46.96%
Expense
410' SALARIES 105,332.25 211,248.24 1,437,761.00 -1,226,512.76 14.69%
412. PERIODICALS-REFERENCE 30.00 84.00 28,000.00 -27,916.00 0.3%
415. LIBRARY MATERIALS
02-415. YOUTH SERVICES 1,368.82 1,879.11 47,000.00 -45,120.89 4.0%
05-415 INFORMATION SERVICES/CAMPBELL 491.02 551.67 !10,000.00 -9,448.33 5.52%
08-415. ADULT COLLECTION 4,590.59 6,198.76 93,000.00 -86,801.24 6.67%
Total 415 . LIBRARY MATERIALS 6,450.43 8,629.54 150,000.00 -141,370.46 5.75%
416. INFORMATION TECHNOLOGY 0.00 3,100.00 28,000.00 -24,900.00 11.07%
417 . LIBRARY MAT Audio-Visuals 6,425.55 8,432.93 106,000.00 -97,567.07 7.96%
420 . SUPPLIES 774.62 1,717.36 16,000.00 -14,282.64 10.73%
425. POSTAGE 447.00 668.89 12,000.00 -11,331.11 5.57%
430, WATER 254.85 451.93 6,000.00 -5,548.07 7.53%
435, LIGHT & HEAT 7,732.82 15,752.81 100,000.00 -84,247.19 15.75%
440 . TELEPHONE 434.98 1,071.00 6,000.00 -4.929.00 17.85%
.45 . REPAIRS & MAl NT 960.47 3,305.43 42,000.00 -38,694.57 7.87%
50 . FURNITURE & EQUIPMENT 2,341.00 4,036.00 6,000.00 -1.964.00 67.27%
460, STAFF DEVELOPMENT & TRAVEL 185.00 1,929.00 15,000.00 -13,071.00 12.86%
465 . ACCOUNTING 0.00 715.00 6,000.00 -5,285.00 11.92%
470 . INSURANCE 167.50 332.00 19.000.00 -18,668.00 1.75%
475 . PROGRAMS & PROMOTIONAL 2,396.51 5,415.49 31,000.00 -25,584.51 17.47%
485, AUTOMATION 9,562.43 16,096.91 71,000.00 -54,903.09 22.67%
505 . CONTINGENCY 613.20 1,209.94 25,000.00 -23,790.06 4.84%
510. CAPITAL EXPENDITURES 120,000.00 -120,000.00 0.0%
Total Expense "1';{1!l~;108.t3,l 284,196.47 2,224,761.00 -lj940,564;53 - 12.77%
-$143,974.40 $760,578.01
February Jan-Feb Budget $ Over Budget % of Budget
Income . "
305-2' APPROPRIATIONS (EMP BEN) 0.00 163,878.85 320,621.00 -156,742.15 51.11%
310-2' UNENCUMB CASH BAL PREV (EMP B) 81,855.00 -81,855.00 0.0%
Total Income Employee Benefit 0.00 163,878.85 402,476.00 -238,597.15 40.72%
Expense
760, SOCIAL SECURITY TAXES EMPLOYER 7,272.67 15,293.55 109,979.00 -94,685.45 13.91%
765 . KPERS EXPENSE EMPLOYER 7,218.74 14,444.15 92,000.00 -77,555.85 15.7%
770 . UNEMPLOYMENT INS EMPLOYER 94.72 199.04 1,437.00 -1,237.96 13.85%
775, HEALTH INSURANCE EMPLOYER 14,714.00 29,428.00 191,861.00 -162,433.00 15.34%
780 . WORKERS COMP INSURANCE 7,200.00 -7,200.00 0.0%
Total Expense Employee Benefit 29,300.13 59,364.74 402,477.00 -343.112,26 14.75%
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Page 1 of 1
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SALINA PUBLIC LIBRARY
17
5
38
2,767
447
4,318
12
.
Adult Borrowers:(includes Y.S.)
Child Borrowers:
New Library Cards:
Adult:
Youth Services
.
Materials Reserved:
ICollection Managemenf,;'>
Items Processed
Adult:
Youth Services:
Total:
Monthlv
703
231
934
'-il"le.
,,'- "
Monthly Activity
Report
-.1
FEBRUARY 2011
IOutreach. .;; , . '" "<
Activities:
Contacts:
Homebound:
Adult Programming:
q
6
3
19
25
.~,~,~1 O};~I'~}'~',~~';~~ '(::;\':,)~~~l{~YTLl~t1"tW~{YTD\tO;",<;~;}~i~~gY~~!f~~~~::
6,046
975
203
87
',-.
1,561
'''''''1
",' .~",
YTD
1,335
808
2,143
Ilnformation' Seivio;:es";';";'" 'j .. '.
Chat:
On-line Ask a Librarian
Program Attendance:
Info Services Question
Interlibrary Loans:
ITet:,l1\:lc:l@Y:~Il,~tilf'\1
Internet Users:
Microsoft Office:
Computer Students:
Digital Design: 1
l'Yi?u~h~ervi"es D~partro~!lt;0':.iJ:;';;:,,1
Program Attendance; 424
Game Computers & Software Use: 164
Internet Use: 1,118
Total Group Visits: 1
Pre-School Computers 1,080
Outreach: 2
Gjrcu latian, of l\IIa~etial!i5(;t-::,'t;r.::;:~,"'~i:k',~FEB11f
Adult Materials: 30,497
Adult Renewals: 3,401
Youth Services Materials: 14,921
Youth Services Renewals: 1,993
Total Circulated: 50,812
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IC,LASS,>;,
Sessions:
Participants:
53
800
II111bIiC. Rlllitti()l1s ,jl.cJivitieli" "
Press ReI/Articles/Ads/PSAs:
External Contacts:
Internal PR:
34,271
3,214
15,067
1,642
54,194
65,545
6,727
30,728
3,823
106,823
6,667
1,157
12,620
2,080
193
96
436
196
~I
. ",-"<t
, 0"
20
11
7
72,036
6,676
29,704
2,904
111,320
12,852
2,298
432
211
1,133 3,222 2,898
IMeeting Room Usei','J':>,;;i",i{",j"
Monthlv
50
16
21
57
Prescott Room:
Small Cont Rm 1 & 2:
Tech Center Cont Room
Learning Center 1 & 2
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YTD
96
30
46
85
.
.
.
Librarian'5 Report
This seems to be a busy week of activity. I thought I was set to attend a webinar Melanie set up
this afternoon on Mobile Services, but I'll need to get this mailing out today - Wednesday. It
looks like we have at least 6 staff sitting in on the webinar. I lost some time yesterday with a
conference call meeting and follow-up for the Kansas Library Association - Education
Foundation Board. That is a good group oflibrmlans from every comer of the State and we raise
money for CE for librarians. Then, we give the money back in the fonn of small grants and
scholarships. We're reviewing applications now for next month's KLA Conference in Topeka.
On the agenda this month, we have one policy reading. This grew out of patron requests and our
review of dead horses. The intent is to increase the check out periods and limits. Libraries are all
across the board on this, but few would still have our old current policy of a 3 day check out on
dvd's. We established the limit of3 when the collections were just beginning and were small. So
our intent is to open things up a bit by aliowing patrons more time with materials. Many new
materials are not in-demand and on reserve, so we'll not automatically make all new books 14
days - just those popular and bestseller items. Most patrons self limit by how much they think
they can read, view or carry. They will like some ofthese expanded limits, especially the
entertainment movies. The Department Head group was also hoping to simplify the look of the
policy with this update. Eventually, with whatever you pass as policy, we'll update the
informational User's Card that we give to new patrons.
Poetry Series: Weco-sponsor a series of poetry readings on Tuesday evenings at Mokas. We
,
average close to 100 people which is huge for poetry. That audience has grown over the 25+
years of the series because of the quality ofthe writing and performances. This year all poets are
from Kansas. Costs continue to grow, especially for award winning national level of poets. The
headliner this year is Albert Goldbalih, from Wichita State. You might want to try it.
We're pushing ahead for another year with the River Festival. We'll do the Get Caught Reading
activity again. It's a nice awareness m1d a promotion of not just the library, but also for reading.
Festival goers do not have to be reading a library book, or even a traditional book. We are also
sponsoring an award winning Storyteller Bill Harley. He's won 2 Grammy's and a slew of other
awards. He'll be on Stage 2 and probably the Children's Stage.
We are in the process of background checks on our new Librarian hire. She can't start until May.
I know the circulation total is down, but I don't know why anymore than I knew why it went up
for sure. Maybe, the economy really is improving. I asked Dept. Heads if they've noticed less
people and the answer was no. It will take a regular and substantial drop before we notice thcre
are many more slow days.
Remcmber last month we did not have a quorum. Hope the Tuesday morning meeting is on your
calendar. Sandy will send a reminder e-mail. Let me know if you have questions or suggestions.
Joe McKenzie
Library Director