01-18-2011 Minutes
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-928-
. The regular monthly meeting of the Salina Public Library Board of Trustees was held at 7:00 a.m. on
Tuesday, January 18,2010, in the Tech Center Conference Room.
The following Board members were present: Sandie Johnson, Karma DeForest, Sheldon Lilak, Karen
Bonar, Mary Bender and Mary Shaffer. Others present were Joe McKenzie, Sandy Wilcox and Lori
Berzeovksy.
Sandie Johnson called the meeting to order
MINUTES:
Sandie Johnson asked for any changes or additions to the December Board meeting minutes.
11-00 On a motion made by Karma DeForest and Mary Shaffer seconded by it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the minutes of the
December Board meeting as written. Motion passed. P.928. 01/18/2011
PUBLIC COMMENTS:
None
FRIENDS OF THE LIBRARY
. The Friends meet this afternoon at4p.m. They gave a $25,000 gift to the library towards the Adult
remodel project.
ORIENTATION: Outreach Services/CLASS
Lori Berezovsky spoke to the Board about Outreach and CLASS services. So far this semester CLASS
has 460 registrations and 28 of the classes have met their minimum. 7 classes are already full. Lisa
Newman will be attending the LEARN seminar this spring. Kristi Northcutt, the Library's Public
Relations Coordinator also works with Outreach and CLASS very closely. Books are delivered to
the homebound monthly and every other month staff takes books to the rotating collections locations.
Lori handed out a newsletter that she has devised to go out quarterly to those homebound patrons. We
continue to partner with other organizations in the community. The library also has a group called the
Ambassadors that visit other business with a packet of information of library services. Lori is also
starting to plan for the poetry series and The River Festival.
DISCUSSION:
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Security Update
Joe went over some security options for the library and his recommendations. We have had a security
guard at the library for several years now, but behavior problems seem to be escalating. Joe proposed
to have security on site the hours that the Library is open and use our current security provider.
...
-929-
11-01 On;a motion made by Sheldon Lilak and Mary Shaffer seconded by it was
RESOL VED THAT: The Board of Trustees of the Salina Public Library approves the securit~
recommendation to have security on duty during all open hours, radios for communication and'also
having them carry pepper spray. Motion passed. P.929. 01/18/2011 '
.
Disc Cleaning follow up
Joe followed up with staff about DVD cleaning and repair. They are going to increase the number
of DVDs that we send to Great Bend for repair. We may also get a volunteer or senior employment
person to help with DVD repair and cleaning.
FINANCIAL REPOBT:.., . -"-. ' ...'.'ii'.--..'...."~;'."-.,.... "..,'", '1"
We transferred $60,000 to the Capital Improvement Fund the end of December. We did not receive
an appropriation the end of December from the County Treasurer. That amount will be included in the
January appropriations this year. We had a carry over of $247,000 into 2011.
STATISTICAL REPORT:
December is one of our slower months, Circulation was equal to or less than last year for October,
November and December.
LIBRARIAN'S REPORT: :.
Joe handed out copies of the job ad for the Inforrnation Services Librarian [ that is currently running,
We placed the ad last Tuesday. We have had over 30 responses already. We will try to bring people
in to the library for interviews sometime in February. Cafe Choices will be closing the end of January,
The construction remodel is almost complete, crews are still doing some small adjustments and waiting
on the landscape photos to be installed.
NEW BUSINESS:
'-"~'-fi'::6("O'n a-motion In:ideby Sheldon'LilaKana se~ondea by MaryShaffer'itwas-~'-'-'-"--'- -- .
RESOL VED THAT: The Board of Trustees of the Salina Public Library adjourn at 8:04 a,m Motion
passed. P. 929. 01/18/2011.
ADJOURNMENT: There being no further business to come before the Board, the meeting was
adjourned.
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., 'Secretary/Treasurer
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Recorder, Sandra Wilcox
Date 01/18/2010
Salina Public Library
REVENUE/EXPENDITURE REPORT
JANUARY 2011
1 2 3 4 5
January Jan Budget $ Over Budget % of Budget
Income
305, APPROPRIATIONS 1,044,562.14 1,044,562.14 2,029,368.00 -984,805.86 51.47%
310. UNENCUMBERED CASH BAL REV YR 193,893.00 -193,893.00 0.0%
315. INTEREST INCOME 78.13 78.13 1,500.00 -1,421.87 5.21%
316 MISC. INCOME 0.00 0.00 0.00 0.0%
Total Income 1,044,640.27 1,044,640.27 2,224,761.00 -1,180,120.73 46.96%
Expense
410' SALARIES 105,915.99 105,915.99 1,437,761.00 -1,331,845.01 7.37%
412. PERIODICALS-REFERENCE 54.00 54.00 28,000.00 -27,94600 0.19%
415' LIBRARY MATERIALS
02-415' YOUTH SERVICES 510.29 510.29 47,000.00 -46,489.71 1.09%
05-415 INFORMATION SERVICES/CAMPBELL 60.65 60.65 10,000.00 ,~ . <9,939.35 . . 0.61%
08-415' ADULT COLLECTION 1,608.17 1,608.17 93,000.00 -91,391.83 1.73%
Total 415 . LIBRARY MATERIALS 2,179.11 2,179.11 150,000.00 -147,820.89 1.45%
416. INFORMATION TECHNOLOGY 3,100.00 3,100.00 28,000.00 -24,900.00 11.07%
417, LIBRARY MAT Audio-Visuals 2,007.38 2,007.38 106,000.00 -103,992.62 1.89%
420 . SUPPLIES 942.74 942.74 16,000.00 -15,057.26 5.89%
425. POSTAGE 221.89 221.89 12,000.00 -11,77811 1.85%
430. WATER 197.08 197.08 6,000.00 -5,802.92 3.29%
435, LIGHT & HEAT 8,019.99 8,019.99 100,000.00 -91,980.01 8.02%
440 . TELEPHONE 636.02 636.02 6,000.00 -5,363.98 10.6%
a5 . REPAIRS & MAINT 2,344.96 2,344.96 42,000.00 -39,655.04 5.58%
50 . FURNITURE & EQUIPMENT 1,695.00 1,695.00 6,000.00 -4,305.00 28.25%
460, STAFF DEVELOPMENT & TRAVEL 1,744.00 1,744.00 15,000.00 -13,256.00 11.63%
465 . ACCOUNTING 715.00 715.00 6,000.00 -5,285.00 11.92%
470 . INSURANCE 164.50 164.50 19,000.00 -18,835.50 0.87%
475 . PROGRAMS & PROMOTIONAL 3,018.98 3,018.98 31,000.00 -27,981.02 9.74%
485, AUTOMATION 6,534.48 6,534.48 71,000.00 -64,465 52 9.2%
505 . CONTINGENCY 596.74 596.74 25,000.00 -24,403.26 2.39%
510. CAPITAL EXPENDITURES 120,000.00 -120,000.00 0.0%
Total Expense ~~ 140,O~Z.86 140.087:86 2,224.761.00 ".-2,084,673.14 :6.3%
. $904,552.41 $904,552.41
." January January Budget $ Over Budget % of Budget
Income
305-2' APPROPRIATIONS (EMP BEN) 163,878.85 163,878.85 320,621.00 -156,742.15 51.11%
310-2' UNENCUMB CASH BAL PREV (EMP B) 81,855.00 -81,855.00 0.0%
Total Income Employee Benefit 163,878.85 163,878.85 402,476.00 -238,597.15 40.72%
Expense
760, SOCIAL SECURITY TAXES EMPLOYER 8,020.88 8,020.88 109,979.00 -101,958.12 7.29%
765 . KPERS EXPENSE EMPLOYER 7,225.41 7,225.41 92,000.00 -84,774.59 7.85%
770 . UNEMPLOYMENT INS EMPLOYER 104.32 104.32 1,437.00 -1,332.68 7.26%
775, HEALTH INSURANCE EMPLOYER 14,714.00 14,714.00 191,861.00 -177,147.00 7.67%
780 . WORKERS COMP INSURANCE 7,200.00 -7,200.00 0.0%
Total Expense Employee Benefit 30,064.61 30,064.61 402,477.00 -372,41239 7.47%
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Page 1 of 1
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Monthly Activity
Report
SALINA PUBLIC LIBRARY
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Ilnformation Services,
Chat:
On-line Ask a Librarian
Program Attendance:
Info Services Questions:
. Interlibrary Loans:
ITechnology Cent~r : I
Internet Users:
Microsoft Office:
Computer Students:
Digital Design:
IYouth Servi~es DePll!1me~t-
Program Attendance:
Game Computers & Software Use:
Internet Use:
Total Group Visits:
Outreach:
Circul.ation of Materi.als .
Adult Materials:
Adult Renewals:
Youth Services Materials:
Youth Services Renewals:
Total Circulated:
26
3
181
JANUARY 2011
IOutreach '1
Activities: 7
Contacts: 3
Homebound: 20
377
I
4,770
15
o
8
, . ~. . I
' '-r'
.
538
122
998
3
1
ICLA~S "-
Sessions:
Participants:
15
188
IpUbliC R~lations Activities I
Press ReI/Articles!Ads!PSAs: 33
External Contacts: 9
Internal PR: 9
JAN 11 JAN 10
35,048 37,765
3,326 3,462
15,807 14,637
1,830 1,262
56,011 57,126
YTD 11 YTD 10
35,048 37,765
3,326 3,462
15,807 14,637
1,830 1,262
56,011 57,126
Adult Borrowers:(includes Y.S.) 6,574 6,185 6,574 6,185
Child Borrowers: 1,105 1,141 1,105 1,141
New Library Cards:
Adult: 233 239 233 239
Youth Services 109 115 109 115
Materials Reserved: 1,661 1,765 1,661 1,765
IColiection Management . I IMeeting Room Use I
Items Processed Monthly YTD Monthly- YTD
Adult: 632 632 Prescott Room: 46 46
Youth ServiCes: 577 577 Small Conference Rm 1: 14 14
. Total: 1,209 1,209 Small Conference Rm 2: 1 1
Tech Center Conf Room 25 25.
Learning Center 1 & 2 28 28
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Librarian's Report
We are having another snowy day, so in early this morning to check conditions and the forecast.
The Building Authority maintenance crew was on the job before 6 a.m. plowing the parking lot
and the sidewalks. That's the challenge. Ifwe are open, people will come. Ifwe can't keep the
walkways reasonably safe, we'll close. We're looking at 5-9 inches and blowing snow today,
Tuesday, so we may not make it until 9 pm. We didn't -we closed at 3 on Tuesday. There are I I
programs or meetings on our calendar today, including pre-school storytimes, so we'll watch that
closely. We cancelled all programs. But, now on Wednesday as I finish this, we plan to be open
regular hours and do our meetings and programs. The staff have been great about dealing with
the weather.
We have three interviews lined up based on our phone work last week. We'll pin down one more
for later this month. Resumes continue to trickle in, but I think we'll find someone in the first
group. As I said last week, we have several outstanding young librarians to interview. We rarely
have this opening and we see it as an opportunity to strengthen the library, bring a fresh
perspective to the Information desk and to our MLS librarians.
The Friends will probably postpone their meeting for this week. They decided to try switching
dates and time to be more accommodating to some oftheir working members. They moved to a
2nd Tuesday at 5 pm meeting. They are pushing towards their March 5-6 booksale. Another
committee is beginning to work on the teen volunteer scholarships. Next time you are in the
library, you might take a look at the plaque we installed on the column on the south side of the
new Information desk to thank the Friends.
Security Update: Weare working with the new radios - staff seem to appreciate them. Doing a
radio check each morning is part of our new routine. Radios or not, we locked a sleeping man in
the building last Friday at closing. That rarely happens - we are still waiting to have our P A
system re-installed. I have not been subpoenaed yet, but anticipate testifying in Municipal Court
on Feb. 16 about our Christmas Eve incident. The young man pleaded noi-guilty~nd asked for a
public defender. We are keeping a light on at night and Jason installed an infra-red light in the
lower level to help cameras detect someone breaking in at night. We have ordered two new lights
for the south side of the library, as well as a stronger light for our parking lot across the street.
We are looking at two openings on the Library Board this spring. At this point, there are two
good people who have expressed interest in being on the Board. So, that might work out well.
The weather forecast for next week looks good, so our meeting on Tuesday should be right on
schedule. Send me an e-mail if you have a question or comment. Thanks for your help.
Joe McKenzie
Library Director