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09-21-2010 Minutes -,.. 0' . . . .1' -916- The regular monthly meeting of the Salina Public Library Board of Trustees was held at 7:00 a.m. on Tuesday, September 21,2010, in the Tech Center Conference Room. The following Board members were present: Brian Schmidt,' Karma DeForest, Mary Bender and Mary Shaffer. Others present were Joe McKenzie, Sandy Wilcox and Mike Wilson, observer from the League of Women Voters. Mary Shaffer called the meeting to order MINUTES: Mary Shaffer asked for any changes or additions to the August Board meeting minutes. 10-33 On a motion made by Karma DeForest and seconded by Mary Bender it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the minutes of the August Board meeting as written. Motion passed. P916. 09/21/2010 PUBLIC COMMENTS: None FRIENDS OF THE LIBRARY The Friends meet this afternoon. They will be working on their October book sale. They approved $25,000 towards the Adult Remodel project. They have also given some money to three staff members for continuing eduction to Madison, Wisconsin for a circulation conference. DISCUSSION: Policy Updates 1st Reading Vacation Policy - 1st reading Discussion was held on this policy. 10-34 On a motion made by Karma DeForest and seconded by Brian Schmidt it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the Vacation Policy changes upon 1st reading. Motion passed. P.916. 09/21/2010 Payroll Hours Policy - 1st reading Discussion was held on this policy. 10-35 On a motion made by Mary Bender and seconded by Karma DeForest it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the Payroll Hours Policy changes upon 1st reading. Motion passed.P.917. 09/2112010 -917- KPERS Tier 2 - 1st reading Discussion was held on this policy 10-36 On a motion made by Mary Bender and seconded by Brian Schmidt it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the KPERS Tier 2 Policy changes upon 1st reading. Motion passed. P.917. 09/21/2010 Funding Policy - 1 st reading Discussion was held on this policy 10-37 On a motion made by Karma DeForest and seconded by Mary Bender it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the Funding Policy changes upon 1st reading. Motion passed. P.917. 09/21/2010 Discussion was held on the possibility of changing the sick leave maximum and payout policy. FINANCIAL REPORT: No unusual spending in August. We are a little behind on spending our materials budget. Department Heads have been reminded to look at their book budget. Light and Heat lineitem seems on schedule. We had our big renewal for periodicals in August. STATISTICAL REPORT: August Stats are higher than last August. This keeps with the trend of increased business. Stats were fairly high considering Summer Reading programing and CLASS were not in session. LIBRARIAN'S REPORT: Joe showed the Board a copy of the Library calendar of events. He also went over a copy of the survey we are taking right. now. Closed November 11th for StaffIn Service Training Day. We will meet at Rolling Hills this year. Melanie has written a grant to CKLS to request technology equipment for demonstration and training. The remodel is scheduled to start on September 30th. They will probably start adding the electrical and dividing up the room. Staff Breakfast on Thursday. CLASS registration continues to go well. We had a part time person resign in Adult Circ so we are combining that position with another part time position to make a full time position. .-ft , - . . .' -918- NEW BUSINESS: EXECUTIVE SESSION: The Board adjourned into executive session at 7:49 for five minutes. Discussion was held on the Library Directors Salary 10-37 On a motion made by Mary Bender and seconded by Brian Schmidt it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approve a 1 % increase in the Library Director's salary, increasing the Library Director's salary for 2011 to $86,209.56. Motion passed. P918. 09/21/10. The Board resumed regular session at 7:54 a.m. ADJOURNMENT: There being no further business to corne before the Board, the meeting was adjourned. 10-38 On a motion made by Mary Bender and seconded by Brian Schmidt it was RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at 7:57 a.m Motion passed. P918. 09/21/10. Secretary, Brian Schmidt Date 09/21/2010 Salina Public Library REVENUE/EXPENDITURE REPORT 1 2 3 4 5 September Jan-Sept 2010 Budget $ Over Budget % of Budget Income 305 . APPROPRIATIONS 152,937.83 1,897,543.33 1 ,988,344.00 -90,800.67 95.43% 310. UNENCUMBERED CASH BAL REVYR 300,005.00 167,306.00 132,699.00 179.32% 315 . INTEREST INCOME 103.29 1,090.41 2,000.00 -909.59 54.52% 316 MISC. INCOME 0.00 434.52 0.00 434.52 100.0% Totallncome 153,041.12 2,199,073.26 2,157,650.00 41 ,423.26 101.92% Expense 410. SALARIES 110,470.09 997,545.92 1,430,650.00 -433,104.08 69.73% 412. PERIODICALS-REFERENCE 1,610.87 21,636.67 30,000.00 -8,363.33 72.12% 415 . liBRARY MATERIALS c 02-415. YOUTH SERVICES 1 ,363.68 26,227.63 45,000.00 -18,772.37 58.28% 05-415 INFORMATION SERVICES/CAMPBELL 206.59 5,212.74 10,000.00 -4,787.26 52.13% 08-415. ADULT COLLECTION 14,666.14 61,938.83 88,000.00 -26,061.17 70.39% Total 415 . LIBRARY MATERIALS 16,236.41 93,379.20 143,000.00 -49,620.80 65.3% 416 . INFORMATION TECHNOLOGY 1,500.00 26,790.39 27,000.00 -209.61 99.22% 417. LIBRARY MAT Audio-Visuals 4,462.50 54,462.73 100,000.00 -45,537.27 54.46% 420. SUPPLIES 782.74 8,077.51 16,000.00 -7,922.49 50.48% 425. POSTAGE 72.09 3,862.15 16,000.00 -12,137.85 24.14% 430 . WATER 1,599.12 4,702.15 6,000.00 -1,297.85 78.37% 435 . LIGHT & HEAT 8,463.33 71,448.18 96,000.00 -24,551.82 74.43% 440 . TELEPHONE 431.69 3,965.94 6,000.00 -2,034.06 66.1% .5' REPAIRS & MAINT 4,837.57 29,883.09 42,000.00 -12,116.91 71.15% o . FURNITURE & EQUIPMENT 1,319.30 4,987.62 7,000.00 -2,012.38 71.25% 460, STAFF DEVELOPMENT & TRAVEL 707.50 10,477.54 18,000.00 -7,522.46 58.21% 465 . ACCOUNTING 5,762.00 6,000.00 -238.00 96.03% 470, INSURANCE 5,905.00 15,438.62 26,000.00 -10,561.38 59.38% 475 . PROGRAMS & PROMOTIONAL 3,764.79 21,531.65 30,000.00 -8,468.35 71.77% 485 . AUTOMATION 2,983.98 40,826.64 72,000.00 -31,173.36 56.7% 505 . CONTINGENCY 127.85 1,820.87 36,000.00 -34,179.13 5.06% 510. CAPITAL EXPENDITURES 50,000.00 -50,000.00 0.0% Total Expense .. 7AA ... . -$12,233.71 $782,474.39 September Jan-Sept 2010 Budget $ Over Budget % of Budget Income 305-2' APPROPRIATIONS (EMP BEN) 28,084.11 353,024.32 367,083.00 -14,058.68 96.17% 310-2' UNENCUMB CASH BAL PREV (EMP B) 91,927.00 36,859.00 55,068.00 249.4% Total Income Employee Benefit 444,951.32 403,942.00 41,009.32 110.15% Expense 760. SOCIAL SECURITY TAXES EMPLOYER 7,653.10 69,048.43 109,460.00 -40,411.57 63.08% 765 . KPERS EXPENSE EMPLOYER 6,907.53 59,000.54 84,755.00 -25,754.46 69.61 % 770, UNEMPLOYMENT INS EMPLOYER 99.81 900.44 1,430.00 -529.56 62.97% 775 . HEALTH INSURANCE EMPLOYER 14,937.00 132,092.50 201,997.00 -69,904.50 65.39% 780 . WORKERS COMP INSURANCE 1,542.00 4,896.00 6,300.00 -1 ,404.00 77.71% Total Expense Employee Benefit 31,139.44 265,937.91 403,942.00 -138,004.09 65.84% SEPTEMBER 2010 . Page 1 of 1 . 8:30 AM Salina Public Library 10105/10 Transactions by Account Accrual Basis As of September 30,2010 . Type Date Num Name Amount Balance Sunflower Bank 664,196.65 CLASS 23,484.04 Deposit 9/10/2010 3,797.50 27,281.54 Deposit 9/10/2010 22.50 27,304.04 Deposit 9/10/2010 32.28 27,336.32 Deposit 9/10/2010 70.42 27,406.74 Deposit 9/10/2010 191.71 27,598.45 Deposit 9/1/2010 163.63 27,762.08 Deposit 9/2/2010 84.12 27,846.20 Deposit 9/2/2010 119.12 27,965.32 Deposit 9/3/2010 135.96 28,101.28 Deposit 9/7/2010 103.68 28,204.96 Deposit 9/8/2010 85.10 28,290.06 Deposit 9/15/2010 58.03 28,348.09 Deposit 9/16/2010 51.84 28,399.93 Deposit 9/16/2010 95.85 28,495.78 Deposit 9/17/2010 283.12 28,778.90 Deposit 9/22/2010 113.17 28,892.07 Deposit 9/23/2010 25.82 28,917.89 Deposit 9/24/2010 190.73 29,108.62 Deposit 9/27/2010 31.65 29,140.27 Deposit 9/28/2010 30.02 29,170.29 Deposit 9/30/2010 38.15 29,208.44 Deposit 9/30/2010 36.96 29,245.40 Check 9/14/2010 ACH CYBERSOURCE -77.62 29,167.78 Check 9/2/2010 ACH CYBERSOURCE -106.76 29,061.02 Check 9/9/2010 ACH CYBERSOURCE -20.83 29,040.19 Check 9/2/2010 ACH authorize .net -58.15 28,982.04 Check 9/20/2010 CYBERSOURCE -180.83 28,801.21 Check 9/29/2010 CYBERSOURCE -25.46 28,775.75 . Bill Pmt -... 9/8/2010 3972 NADINE HENRY -9.00 28,766.75 Bill Pmt -... 9/8/2010 3973 NANCY PAUGH -34.00 28,732.75 Bill Pmt -... 9/8/2010 3974 SALINA JOURNAL -5,008.56 23,724.19 Bill Pmt -... 9/15/2010 3979 DANNY SARTAIN -89.00 23,635.19 Bill Pmt -... 9/15/2010 3980 ELLA UMPHREY -14.00 23,621.19 Bill Pmt -... 9/15/2010 3981 MARJ MORROW -39.00 23,582.19 Bill Pmt -... 9/15/2010 3982 MYRNA BRANDT -39.00 23,543.19 Bill Pmt -... 9/15/2010 3983 VERA ROACH -53.00 23,490.19 Bill Pmt -... 9/22/2010 3988 ANN LAMBERT -9.00 23,481.19 Bill Pmt -... 9/22/2010 3989 BILL BURROWS -31.00 23,450.19 Bill Pmt -... 9/22/2010 3990 CRESTWOOD, INC. -26.70 23,423.49 Bill Pmt -... 9/22/2010 3991 SHARRON HAMILTON -9.00 23,414.49 Bill Pmt -... 9/22/2010 3992 VISA7690 -254.26 23,160.23 Bill Pmt -... 9/20/2010 3994 DEBBIE WAGNER -97.36 23,062.87 Bill Pmt -... 9/20/2010 3995 DENA BERQUIST -19.00 23,043.87 Bill Pmt -... 9/20/2010 3996 ENVISIONWARE -1,847.60 21,196.27 Bill Pmt -... 9/20/2010 3997 FIRST PRESBYTERIAN CHURCH -50.00 21,146.27 Bill Pmt -... 9/20/2010 3998 FLORA VAN METER -49.00 21,097.27 Bill Pmt -... 9/20/2010 3999 FLORENCE JESTER -53.00 21,044.27 Bill Pmt -... 9/20/2010 4000 JANET BUEHRE -136.00 20,908.27 Bill Pmt -... 9/20/2010 4001 KALA WOOD -49.00 20,859.27 Bill Pmt -... 9/20/2010 4002 SUE RAMAGE -39.00 20,820.27 Total CLASS -2,663.77 20,820.27 State Aid 6,039.19 Check 9/8/2010 3896 AMERICAN CANCER SOCIETY -50.00 5,989.19 Bill Pmt -... 9/22/2010 3986 3M -4,842.19 1,147.00 Total State Aid -4,892.19 1,147.00 Processing 18,259.15 Bill Pmt -... 9/1/2010 3961 BAKER & TAYLOR -20.70 18,238.45 Bill Pmt -... 9/1/2010 3962 DEMCO -166.27 18,072.18 Bill Pmt -... 9/1/2010 3963 VERNON LIBRARY SUPPLIES -96.72 17,975.46 . Bill Pmt -... 9/8/2010 3970 DEMCO -476.31 17,499.15 Bill Pmt -... 9/8/2010 3971 MIDWEST TAPE -12.00 17,487.15 Bill Pmt -... 9/15/2010 3975 BCR -276.41 17,210.74 Bill Pmt -... 9/15/2010 3976 HOUCHEN BINDERY, LTD. -534.45 16,676.29 Bill Pmt -... 9/15/2010 3977 BAKER & TAYLOR -42.30 16,633.99 Page 1 8:30 AM Salina Public Library 10/05/10 Transactions by Account Accrual Basis As of September 30,2010 ,..-,,,, Type Date Num Name Amount Balance Bill Pmt -... 9/22/2010 3985 BAKER & TAYLOR -32.10 16,601.89 Bill Pmt -... 9/20/2010 3993 BAKER & TAYLOR -29.55 16,572.34 Total Processing -1,686.81 16,572.34 ILDP 1,848.28 Bill Pmt-... 9/1/2010 3964 BAKER & TAYLOR ENTERTAIN... -18.71 1,829.57 Bill Pmt -... 9/15/2010 3978 BAKER & TAYLOR ENTERTAIN... -245.87 1,583.70 TotallLDP -264.58 1,583.70 Fines & Misc. 142,478.44 Deposit 9/10/2010 3,486.62 145,965.06 Deposit 9/10/2010 933.88 146,898.94 Deposit 9/10/2010 403.15 147,302.09 Check 9/20/2010 ACH ISF CHECK -SHANNA PRESNELL -9.58 147,292.51 Bill Pmt -... 9/8/2010 3965 CONSOLIDATED PRINTING -120.99 147,171.52 Bill Pmt -... 9/8/2010 3966 KANSAS CORRECTIONAL -267.53 146,903.99 Bill Pmt -... 9/8/2010 3967 RITTER TILE -2,424.00 144,479.99 Bill Pmt -... 9/8/2010 3968 ROJEAN LOUCKS -100.00 144,379.99 Bill Pmt -... 9/8/2010 3969 SAMS CLUB -322.04 144,057.95 Bill Pmt -... 9/22/2010 3984 3M -1 ,459.23 142,598.72 Total Fines & Misc. 120.28 142,598.72 CKLS 7,048.37 Bill Pmt -... 9/22/2010 3987 3M -6,712.58 335.79 Total CKLS -6,712.58 335.79 Capital Improvement 465,039.18 Total Capital Improvement 465,039.18 Sunflower Bank - Other 0.00 Deposit 9/30/2010 81.82 81.82 Total Sunflower Bank - Other 81.82 81.82 Total Sunflower Bank -16,017.83 648,178.82 Prescott Memorial 39,175.15 Fidelity 9,998.16 Total Fidelity 9,998.16 Vanguard 15,277.23 Total Vanguard 15,277.23 Torray Fund 13,899.76 Total Torray Fund 13,899.76 Total Prescott Memorial 39,175.15 William Adams Memorial CD 5,000.00 Total William Adams Memorial CD 5,000.00 TOTAL -16,017.83 692,353.97 Page 2 ,,'~ . SALINA PUBLIC LIBRARY . ttl1t()rmil~i()".'~~'rv.iC..~S'" Chat: On-line Ask a Librarian Program Attendance: Info Services Question. Interlibrary Loans: t'F~l;:h~~,<:>uyr~~j1tel". ....1 Internet Users: Microsoft Office: Computer Students: Digital Design: YQ.ij~lj~f Program AttEmdance: Game Computers & Software Use: Internet Use: Total Group Visits: Outreach: Iqir~ijl~ti~~';)()f['M~!~pill~)ti' ...)"... Adult Materials: Adult Renewals: Youth Services Materials: Youth Services Renewals: WebCat Renewals: Total Circulated: 14 5 114 2,472 357 5,765 14 201 50 783 68 667 2 1 .. 'SEP110 33,518 3,269 16,222 1,440 Adult Borrowers:(includes Y.S.) Child Borrowers: New Library Cards: Adult: Youth Services . Materials Reserved: ICollee;tion.Mailagement Items Processed' Adult: Youth Services: Total: Month Iv 714 301 1,015 54,449 6,284 1,133 230 93 1,436 "'1 Y'FD 7,981 4,140 11,318 Monthly Activity Report SEPTEMBER 2010 t()l.It"e,~.llt... Activities: Contacts: Homebound: 6 2 21 tCl..A$~< Sessions: Participants: 42 716 I · .1 tPUblic RelationsActivities::' "1 Press Rel/Articles/Ads/PSAs 18 External Contacts: 3,456 Internal PR: 723 ..SE~'F 09. "; 29,614 1,744 15,478 840 2,095 49,771 .. "WTD~10 ;'YTD.09 .,..,., 324,086 2.44,517 30,043 15,333 164,887 157,453 14,382 8,317 18,684 533,398 444,304 5,449 59,109 1,229 12,848 r, 233 1,971 96 1,162 1,946 13,460 IMeetll1g ijo9r11lJSf! Prescott Room: Small Conference Rm: Tech Center Conf Rm: Learning Center: 48,419 12,562 2,605 1,203 17,525 Monthlv 50 19 28 43 ,,"<ii',::.,:, ..1 I Y'FD 359 261 205 438 t.i) I .;i.;'" Librarian's Report I know it must seem like you just read the latest update on library activities and that's because I just had trouble getting the last report in the mail. Overall, not much has changed since that report. We are back at the drawing board planning our staff in-service training day. It is scheduled for November 11 at Rolling Hills. After a morning speaker, we want staffto engage in departmental and open discussions on the current uses of work time and to be open to identifying tasks and activities to set aside in order to make room for new things that will shape and define our future as a public library service. That was a long sentence. Basically, we need to keep an open mind toward evolving, but with tight budgets and the same size of staff, something has to give. Weare trying to plan the best forum for this discussion in our limited time. Our plan is to follow up our staff day with a major break from major "new" initiatives from January through April 2011. We'll use that time for reflection, envisioning and planning. Being a new approach, this time-out is in itself a planned project. But, we think we need a short break from constant improvements or what has been called the acceleration trap. No, we haven't purchased the new van yet. I'll present it as a proposal at the Board meeting and ask for your input, discussion and approval for the expenditure. I saw a two page ad in the new issue of Inc. magazine where it was labeled as the North American truck of the year. Staff continues to think this vehicle is the one. Construction continues. We are in our third week and they are making steady progress. The electricians are onsite installing conduit and the electric floor boxes. The Cheney crew are working on the new meeting rooms this week. Our custodian Larry has been working steadily at taking down or shifting old shelves and furniture. There have been no new problems and I'll try to give you an update and reminder of the features of this small remodel. It has been noisy and the public and staffhave been tolerant. v Speaking of the public, we have the results ofa user survey we conducted in September. We'll get you copies of the results. It's a document worth studying and discussing what it means. Dept. Heads reviewed results on Monday, but I think we'll come back to it with more interpretation, especially questions dealing with the use of technology. There were also 14 pages of comments and suggestions on every aspect of our service. It's a good process to listen and learn what people think, as well as to give users an opportunity for input. Day to day business continues to be good. Circulation is about on pace with September. CLASS is filling up our meeting/program rooms with interesting learning opportunities nearly every day. This.is their busy season and Lisa has already begun to form the spring semester. Let us know if you have ideas that might work for CLASS. If you are interested, others probably are also. It looks like another full agenda with policy discussions, the user survey and the van. Joe r-'