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kennedy and coe 1994 (2)r - R MICHAEL BEATTY. C.PA. CHIEF EXECUTIVE OFFICER P.O. BOX 1100, SAMNA KS 6702-1 TOO OFFICES KANSAS: ANTHONY CDIBY CONCOIOM GARDEN Cm GOOOUND GREAT BEND MARVSVIUE OVE0.AND PARI( MIT SAUNA SCOTTC" storm CEMFA TOM" WICHTA COLORADO. IAMAR WMY MONTE VISTA OKLAHOMA: NEBRASKA ALVA MCCOOK Mr. Robert K. Biles Director of Finance City of Salina P. O. Box 736 Salina, KS 67402-0736 Dear Mr. Biles: KENNEDY AND COE, CERTIFIED PUBLIC ACCOUNTANTS UNITED BUILDING P.O. BOX 1100 SAUNA, KANSAS 87/02-1100 PHONE: (913) 828-1881 FAX: (913) 826-8371 October 11, 1994 LLC KURRS 0. SEMERS, C.P.A. MMABENIN{NMGE AMEN WEBBER C.PA, MEMBER GEIWD L. HUNTER, C.P.A., MEMBER DAZE A. HE1182E2, C.P.A., MEMBER SHANNON L. BUCHANAN. C.P.A., MEMBER NIARON K. MATH, C.P.A., MEMBER GARY L RODGRM, J.D., C.P.A. MEMBER DAVID J. MW$ C.P.A, MKIPAL JOHN W. PROS, C.P.A. T ETIREDI L.M. MERTZ C.P.A. IIEDRED) PMILAM ,C.P.A(RETIRED) ML EY E. JOINBW, CPA (RETIRED) DON P. DIEDERIOL C.PA (RETIRED) ROBEATD. WILBUR,C.PA(RETIRED) We look forward to the opportunity to assist you in the review of selected aspects of the internal control structure of the business office of the Water and Sewer Department of the City of Salina. This letter outlines our understanding of the terms and objectives of the engagement. We will review the internal control structure in the following areas, which generally relate to the new billing system that was installed during November 1993: 1. Billing of water and sewer and sanitation charges 2. Special adjustments to amounts billed (other credits to customer accounts) 3. Collection of amounts billed 4. Deposits of amounts collected 5. Collection and refund of customer deposits We will evaluate the existing internal control structure in areas listed above to determine strengths and weaknesses by, as appropriate, interviewing the employees in the Water and Sewer Department business office, observing procedures utilized, and reviewing available documents and computer generated reports. The objective of the engagement is to provide you with recommendations on improvements to the departments internal control structure in the areas identified above. Please note that our engagement cannot be relied upon to disclose errors, irregularities, or illegal acts, including fraud or defalcations, that may exist. We will document the results of our engagement in a formal report. We will also provide you with copies of any documentation that we develop in the process of identifying the existing control structure. It is understood that we do not anticipate developing a complete flow chart of the existing system or a complete job description for each employee of the department. It is our understanding that our report will be used solely for the internal use of management and, accordingly, will not be distributed to outside parties for any purposes. We plan to complete the engagement by about December 15, 1994. MEMBERS OF: AMERICAN INSTITUTE OF CERTIFIED PUBUC ACCOUNTANTS SEC PRACTICE SECTION AND PRIVATE COMPANIES PRACTICE SECTION OF THE AICPA DIVISION FOR CPA FMA Mr. Robert K. Biles Director of Finance City of Salina October 11, 1994 Page 2 Our fee for the services rendered for the engagement described in the preceding paragraphs will be computed at our standard billing rates. However, our fee for this engagement will not exceed $2,500. Should we encounter unusual circumstances that would require us to expand the scope of the engagement, we will discuss this with you before doing the additional work. Our billings for the services set forth in this letter will be rendered for payment on a monthly basis, so that you may readily relate our charges to the work performed. If, for any reason, we are unable to complete the services described above, we will not issue a report as a result of this engagement. We sincerely appreciate this opportunity to be of service to the City of Salina. If the foregoing is in accordance with your understanding, please sign one copy of this letter in the space provided and return the signed letter to us. Very truly yours, / � / .. lac G C Certified Public Accountants Response: This letter correctly sets forth the understanding of the City of Salina. Title Date /o i z // 95"