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Economic Cost Savings Analysis and Equipment Propsoal 1980 1--- 6 PHILLIPS ENGINEERING CO., INC.. ECONOMIC COST SAVINGS ANALYSIS AND EQUIPMENT PROPOSAL .. FOR THE CITY OF SALINA SALINA, KANSAS SK-DF-2 B Submitted by: PHILLIPS ENGINEERING CO., INC. 523 Lakeview Road Clearwater, Florida 33516 6 PHILLIPS ENGINEERING CO., INC. ECONOMIC COST SAVINGS ANALYSIS AND EQUIPMENT PROPOSAL FOR THE CITY OF SALINA SALINA, KANSAS I. Description of Fleet A) 30 municipal vehicles (see attached Vehicle List) II. Fuel Consumption Analysis 30 vehicles - 2 compressors Gasoline: 272 gallons/day x 264 = 71,808 gallons of gasoline @ 1.07/gallon 80 gallons/day x 264 - 21,120 gallons of gasoline @ 1.03/gallon (regular) 142 gallons/day x 101 =14,342 gallons of gasoline @ 1.07/gallon (weekend police) Total Yearly Gasoline Cost = 76,834.56 = 21,753.60 = 15,3'4'5.94- $113,934.10 CNG: 107,270 units equivalent cost of .24* = 25,744.80 Estimated yearly fuel savings at current fuel costs** =$88,189.30 Simple Payback Period =1.5 years *The price of .24 per equivalent gallon of CNG (100 cu. ft. of Natural Gas) includes: .19 ..05 -:24 Natural Gas Cost Allowance for electricity for compressor operation Total CNG Cost **Based on fuel savings alone at current gasoTine ~rices; additional savings will be realized with increases in gasol~ne prices, fewer oil and spark plug changes and less down time. , laG In.~ ~ PHILLIPS ENGINEERING CO., INC. 523 LAKEVIEW ROAD . CLEARWATER. FLORIDA 33516 . 813-461-7711 QUOTATION Page 2 I I QUOTA.TION NO. DATE: Mr. Bill Harris TO Assistant City Manager Ci ty of Salina P.O. Box 746 L Salina, Kansas 67401 Gentlemen: We acknowledge your inquiry dated and are pleased to quote as follows: SK-DF-2B 8-22-80 INQUIRY NO. Verbal: Bill Harris .J IMPORTANT: WHEN ORDERING. PLEASE MENTION ABOVE QUOTATION NUMBER. DEVIA- TION FROM SPECIFICATIONS QUOTED MAY AFFECT PRICE. VALID UNTIL: 30 days Item Quantity Description Unit Price Price VEHICLE CONVERSION EQUIPMENT 30 Vehicles 1. 10 Conversion Package, Truck, with (3) 377 cf cylinders per vehicle, complete 1,831.00 ea. 18,310.00 2. 5 Conversion Package, Truck, with (4) 377 cf cylinders per vehicle, complete 2,279.00 ea. 11,395.00 3. 4 Conversion Package, Truck, with (5) 377 cf cylinders per vehicle, complete 2,762.00 ea. 11,048.00 4. 10 Conversion Package, Sedan, with (2) 323 cf cylinders per vehicle, complete 1,372.00 ea. 13,720.00 5. 1 Conversion Package, Sedan, with (3) 323 cf cylinders per vehicle,' complete 1,822.00 ea. 1,822.00 TOTAL VEHICLE EQUIPMENT: $56,295.00 NOTE: Vehicle equipment includes conversion kits, DOT approved cylinders, bracketry, manifolding, manual shut-off valves, vapor sealing material, expanded metal guards, cylinder valve guards and related miscellaneous equipment. Terms: Net 30 (See Appendix A) Delivery: 3 months Shipping Point: Montebello, CA This quotation is subject to revision without notice and subject to correction of stenographic or clerical errors. Shipping promises are based on curreht conditions and are subject to confirmation upon receipt of order. Orders accepted under this quotation are not subject to cancellation except by mutual agreement. F. o. B. Montebello, CA 13& 1El.\.v . PHILLIPS ENGINEERING CO., INC. 523 LAKEVIEW ROAD . CLEARWATER. FLORIDA 33516 . 813.461-7711 QUOTATION Page 3 I I I QUOTATION Nq,.,. DATE SK-DF-2~ 8-22-80 TO Mr. Bill Harris Assistant City Manager Salina, Kansas 67401 INQUIRY NO. L Gentlemen: We acknowledge your inquiry dated and are pleased to quote as follows: Verbal: Bill Harris .J IMPORTANT; WHEN ORDERING, PLEASE MENTION ABOVE QUOTATION NUMBER. DEVIA- TION FROM SPECIFICATIONS QUOTED MAY AFFECT PRICE. VALID UNTIL: 30 .days Item Quantity Description Unit Price Price REFUELING STATION EQUIPMENT 6. 1 Refueling Station Package including 2 Dual Fuel Systems, Inc. Model 5522 compressors, compressor accessory and methanol injector packages, 19 Time Fill hose drops, Time Fill Dome Loader Valve, 2 Quick Fill Storage Cascades, Quick Fill Panel with 2 hose drops, Quick Fill Priority System and miscellaneous related equipment TOTAL REFUELING EQUIPMENT: TOTAL VEHICLE EQUIPMENT: TOTAL EQUIPMENT: $72,629.00 $72,629.00 56,295.00 $128,924.00 NOTE: Customer to provide non-recoverable items, concrete slab, wiring into compressor with related junction box and circuit breakers, Natural .Gas service line, high pressure slow fill manifolding piping (Schedule 80 3/4" steel pipe & fittings) and protective barricades. Terms: Net 30 (See Appendix A) Delivery: 3 mos. Shipping Point: Montebello, CA This quotation is subject to revision without notice and subject to correction of stenographic or clerical errors. Shipping promises are based on current conditions and are subject to confirmation upon receipt of order. Orders accepted under this quotation are not subject to cancellation except by mutual agreement. F. O. B. Montebello, CA ly submitted, By --------"-=-------fRAIG- P-HILLIPS raG 1D.\u . PHILLIPS ENGINEERING CO., INC. 523 LAKEVIEW ROAD . CLEARWATER. FLORIDA 33516 . 813'461-7711 QUOTATION Page 4 I I QUOTA.TION NO. DATE TO Mr. Bill Harris Assistant City Manager Salina, Kansas 67401 SK-DF-2B 8-22-80 INQUIRY NO. Verbal: Bill Harris L Gentlemen: We acknowledge your inquiry dated and are pleased to quote as follows: -.J IMPORTANT: WHEN ORDERING, PLEASE MENTION ABOVE QUOTATION NUMBER. DEVIA. TION FROM SPECIFICATIONS QUOTED MAY AFFECT PRICE. VALID UNTIL: 30 days Item Quantity Description Unit Price Price Dual Fuel Systems makes available for its customers a mechanic training course covering all phases of vehicle equipment installation and maintenance. The duration of both courses is one week each. The above price includes start-up by a factory technician on-site. NOTE: See Appendix A for Terms and Conditions of Sale Terms: Net 30 (See Appendix A) Delivery: 3 mos. Shipping Point: Montebello, CA This quotation is subject to revision without notice and subject to correction of stenographic or clerical errors. Shipping promises are based on current conditions and are subject to confirmation upon receipt of order. Orders accepted under this quotation are not subject to cancellation except by mutual agreement. F. O. B. Montebello, CA 6 PHILLIPS ENGINEERING CO., INC. SK-DF-2B PageS . REFUELING SPECIFICATIONS Compressors: No. of Units: 2 Capacity of Unit: 1320 cu.ft./hr. Total Capacity: 2640 cu.ft./hr. Quick Fill.: No. of Storage Cascades: 2' Capacity of Cascade: 9000 cu. ft. Total Quick Fill Capacity: 18,000 cu. ft. Withdrawal Factor: 27% Quick Fill available with all units full: Gasoline equivalent of full storage: 48.6 4,860 cu.ft. gal. (7 vehicles avg) Operation: 11 vehicles/day to be Quick filled Quick Fill storage will recover to allow 3 1/2 (avg) vehicleS/hr. to refuel after depleted Refueling Time: 3 min. Note: All vehicle's mustre'fueT daily or scheduling problems with Quick Fill storage will result Time Fill: 19 vehicles/day to be Time filled. Operat'ion: Entire Time Fill fleet will be refueled overnight in 8 hours. .\Iii;, "' n, I ~ PHILLIPS ENGINEERING CO., INC. SK-DF-2B SLAB DIMENSIONS AND . SPECIFICATIONS FOR 'REFUELING STATION . Slab Dimension: IS' x 12' or 26' x 6' 6" Specifications: Thickness: 9" Reinforcing Bar: #5 @ 5" centers (long dimension) #4 @ 12" centers (short dimension) Note: For general cost estimating purposes only - check with local Building Codes Complete construction drawings furnished upon receipt of order ELECTRICAL SPECIFICATIONS FOR COMPRESSORS Units wired for 240 v (3 phase) or 480 v (3 phase) * 240 v - 49.6 Amp 480 v - 24.5 Amp Note: Triple above amperage during starts *Other voltages available upon request Page 6 ~ PHILLIPS ENGINEERING CO., INC. SK-DF-2 B V-2 SANITATION DEPT. cont'd . VEH. DAILY CNG NO. OF SIZE OF METHOD OF NO. DESCRIPTION GASOLINE CAPACITY . . CYLNS. CYLNS. REFUELING 535 79 Ford w/Heil Mark IV Bed 2 1/2 ton 14.1 gal. 18.9 gal/eq 5 377 cf Time Fill 540 76 International w/Heil Mark IV Packer Body 2 1/2 ton 15.9 gal. 18.9 gal/eq 5 377 cf Time Fill 545 79 Ford w/Heil Mark IV Bed 2 1/2 ton 13.4 gal. 15.1 gal/eq 4 377 cf Time Fill 550 74 GMC w/EZ Packer bed 2 1/2 ton 11.9 gal. 15.1 gal/eq 4 377 cf Time Fill 565 75 Ford w/Leach Bed 2 1/2 ton 11.8 gal. 15.1 gal/eq 4 377 cf Time Fill POLICE DEPARTMENT 901 79 Ford LTD 14.2 gal. 6.5 gal/eq 2 323 cf Quick Fill 902 79 Ford LTD 16..4 gal. 6.5 gal/eq 2 323 cf Quick Fill 903 79 Ford LTD 18.1 gal. 9.7 gal/eq 3 323 cf Quick Fill 904 79 Ford LTD 12.0 gal. 6.5 gal/eq 2 323 cf Quick Fill 905 79 Ford LTD 15.0 gal. 6.5 gal/eq. 2 323 cf Quick Fill 915 79 Ford LTD 15.6 gal. 6.5 gal/eq 2 323 cf Quick Fill 926 79 Ford LTD SjW 14.8 gal. 6.5 gal/eq 2 323 cf Quick Fill 927 79 Ford LTD S/W 12.9 gal. 6.5 gal/eq 2 323 cf Quick Fill 908 78 Ford LTD 7.6 gal. 6.5 gal/eq 2 323 cf Quick Fill 909 78 Ford LTD 7.7 gal. 6.5 gal/eq 2 323 cf Quick Fill 910 78 Ford LTD 8.2 gal. 6.5 gal/eq 2 323 cf Quick Fill NOTE: 323 cf cylinder, 10 1/2" x 43 1/2" w/valve 377 cf cylinder, 9 1/2" x 58 1/4" w/valve. ~ PHILLIPS ENGINEERING CO., INC. APPENDIX A TERMS AND CONDITIONS OF SALE Terms of Sh~pment All prices contained herein are Free On Board, Montebello, California U.S.A. Charges relating to the movement of the equipment from inland point of loading, freight and insurance are the buyer's responsibility. Terms of Payment Deposit payment of 20% of the total purchase price is required. We guarantee the purchase price shall remain firm in accordance with the prices in effect at the time we receive your purchase order. When your purchase order is confirmed by us, you will be advised of current price changes, if any. If a price increase has occurred, you will be requested to submit any additional deposit required. The balance of the purchase price shall 'be due when we deposit the goods with a carrier for shipment to you. In the event we ship goods to you by lots, then the balance is to be paid on date of shipment of each portion. Cancellation In the event you should cancel your order or any portion thereof, you agree to pay a sum equal to a "percent" of the equipment pur- chase price. In the event your cancellation should occur within 30 days after confirmation of your purchase order, the "percent" cancellation fee will be 5%; within the next 30 days 10%; and in the event your cancellation should occur after 60 days, the cancel- lation fee will be 20%. It is understood that these cancellation fees shall be in lieu of enforcing the contract by us and shall be considered liquidated damages. It is agreed that this sum is a reasonable approximation of the actual damages which jointly we presently anticipate and would result from a cancellation; and that it is imposed not as a penalty but for the sole purpose of avoiding the difficulties of proof of the actual damages. No cancellation can occur after shipment has been made. This cancel- lation fee will be deducted from your deposit or be paid by you on the date of cancellation in the event you have chosen not to make a deposit. You further agree that you will be subject to additional costs, determined by us, in the event you should, with our consent, change the order in any way or the date of delivery. The period of any delay attributable to Dual Fuel shall not increase the price to you. Further, Dual Fuel will not be liable for its failure to meet the quoted delivery dates. 6 PHILLIPS ENGINEERING CO., INC. APPENDIX B EQUIPMENT DESCRIPTION - DUAL FUEL VEHICLE KIT The Dual Fuel Vehicle Kit enables a vehicle with a gasoline engine to operate on Compressed Natural Gas while retaining the ability to also operate on gasoline. Gas/Air Mixer The patented Dual Fuel gas/air mixer and two-stage regulation is the most reliable and advanced design in the world. Simplified instal- lation and universal mounting permits the equipment to be adapted to any type vehicle. Cylinder All cylinders supplied by Dual Fuel Systems, Inc. are constructed to United States Department of Transportation specifications. Each cylinder is equipped with a shut-off valve built to U.S. Compressed Gas Association standards with safety functions approved by the U.S. Bureau of Explosives. Manifolding Material On multiple vehicle storage tank installations, the cylinders are interconnected using fittings and tubing designed to. withstand pressures in excess of four times optimum fill pressure. Mounting Brackets Dual Fuel Systems, Inc. provides bracketry that secures the vehicle storage cylinders in such a manner as to resist crash forces. Each cylinder is secured by two sets of steel clamps which are inter- connected with a section of formed steel channel. Each section of formed steel channel is secured to the vehicle by a minimum of two 1/2-inch diameter bolts with three square-inch cut washers to assure maximum secured strength. Vapor Sealing Material In closed vehicles to prevent the possibility of natural gas entering into passenger and driver compartments in the unlikely event of a leak, cylinder valves and manifolding are enclosed in a vapor-tight envelope which is vented outside the vehicle. Expanded Metal Guard The expanded metal guard is installed when necessary to protect the vapor sealing material from possible damage. ~ PHILLIPS ENGINEERING CO., INC. APPENDIX B (Continued) EQUIPMENT DESCRIPTION - DUAL FUEL REFUELING STATION The Dual Fuel Refueling Station is packaged specifically to compress natural gas for vehicle fleets. The package contains special features and safety devices necessary for the application. Installation For ease of installation, the Refueling Station requires only three connections: Electrical Service Regulated Gas Supply Connection from Compressor Discharge to CNG Storage Equipment Equipment Features General features of the station are: Dual Fuel compressor(s) with automatic start and stop, manual start and stop, manual start and automatic stop, explosion-proof controls. Quick-fill storage with a minimum withdrawal capacity of approximately 2400 cubic feet (when specified and equipped with an automatic sequential system). High pressure hose drop assembly(ies) complete with refueling valve(s) . All necessary regulators, filters and related equipment. 6 PHILLIPS ENGINEERING CO., INC. APPENDIX C TECHNICAL SERVICES DESCRIPTION Dual Fuel Systems, Inc. will provide technical assistance at your facility as follows: Supervise initial start-up of refueling system to ensure safety devices are functioning and proper pressures are being maintained and delivered. Provide instruction to drivers in Compressed Natural Gas safety and Dual Fuel vehicle operation. Provide two weeks of intensive training on vehicle conversion and refueling systems maintenance for your designated technicians at the Dual Fuel training facility, Montebello, California. (Trans- portation and lodging expenses to be assumed by your company) . Training to be Provided by Dual Fuel Systems, Inc. First Week - Vehicle Conversion - Classroom review of principles of natural gas and shop safety. Instruction as to design, function and operation of each system component. Tear-down and assembly of each component to obtain thorough knowledge of the system. In depth instruction in complete vehicle conversion technique. Second Week - Refueling System - Classroom instruction covering installation, troubleshooting, maintenance and overhaul of the com- pressor equipment and related refueling system components. Manual review of design and function, service intervals and maintenance schedules. Instruction on electrical components - motor, relays, transformers, solenoids and appropriate safety devices. Study of fuel measurement and related system pressures. Use of pressure chart for fuel measurement. Temperature correction and how it is related to volume. Dual Fuel Systems, Inc. will furnish the following list of instructional materials: Vehicle conversion instruction and servicing manuals Instruction and maintenance service manuals for the refueling station equipment Vehicle tuneup kits required for final natural gas tune up of converted vehicles.