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08-17-2010 Minutes . . . ;, -913- The regular monthly meeting of the Salina Public Library Board of Trustees was held at 7:00 a.m. on Tuesday, August 17,2010, in the Tech Center Conference Room. The following Board members were present: Sandie Johnson, Brian Schmidt, Karma DeForest, Mary Bender, Mary Shaffer and Sheldon Lilak. Others present were Joe McKenzie, Sandy Wilcox, Lisa Newman .and Mike Wilson, observer from the League of Women Voters. Sandie Johnson called the meeting to order MINUTES: Sandie Johnson asked for any changes or additions to the July Board meeting minutes. 10-29 On a motion made by Mary Bender and seconded by Karma DeForest it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the minutes of the July Board meeting as amended to add Brian Schmidt in attendance. Motion passed. P913. 08/17/2010 PUBLIC COMMENTS: None FRIENDS OF THE LIBRARY The friends meet at 4p.m. today. Last month Joe asked for help with our Adt;dt Remodel Project. They will also look at applications for staff continuing education. The next book sale will be held in late September. ORIENTATION: Lisa Newman-CLASS Lisa Newman spoke to the Board about the CLASS program. Lisa Newman and Kristi Northcutt put together the new Fall catalog that came out last week. We have a new registration software on our website where people can register and pay online. As of yesterday morning we had 472 registrations. We already have full classes with 39 people on waiting lists. The cemetery tours and several of the cooking classes are full. Zumba Gold and Yoga also' have high attendance. . . - -914- . 2011 LIBRARY BUDGET: The Board went over a draft of the 2011 budget. Several line items were discussed. Increase in busine~ and statrmg was discussed. Circulation has been up over 30% this year from last. Sheldon asked about CLASS and if it was self sufficient. The classes and overhead seem to be paid for out of CLASS funds and the Library General Fund pays salaries for Lisa Newman and Shelly Gable. 10-30 On a motion made by Sheldon Lilak and seconded by Karma DeForest it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the 2011 budget as recommended. Motion passed. P.913,08/17/10 FINANCIAL REPORT: We are on track with our budget this year and look to be able to transfer money to the Capital Improvement Fund at the end of the year. Questions were asked on several line items. STATISTICAL REPORT: July was a busy month. Meeting rooms, Tech Center, Information Services, Adult and Youth Services were all busy. . LIBRARIAN'S REPORT: Joe spoke to the Board about several security issues that we had in July. Beginning next month we will begin to look at policy proposal changes. Pre-construction meeting is this Thursday to meet with the contractors about the Adult Services Remodel. We expect to start construction mid -Sept. We will have booths at Heartland programs, Schwan's employee fair and Kansas Wesleyan this week. Several re-classifications on salaries took effect in July. The CKLS fall assembly will be held September 15th and 16th. We are also investigating the use of credit/debit cards for fines and fees. This is a complicated issue because of the need to integrate into our KOHA and Quicken Software. NEW BUSINESS: Sandie Johnson brought business before the board to appoint Mary Shaffer as Vice- President to fill the vacancy left by Nina Ainslie. 10-31 On a motion made by Sheldon Lilak and seconded by Brian Schmidt it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the appointment of Mary Shaffer as Vice-President. Motion passed. P.913,08/17/10 . . . . -915- 10-32 On a motion made by Karma DeForest and seconded by Mary Shaffer it was RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at 8:11 a.m Motion passed. P885. 08/17/10. .~Jt.~ Secretary, Brian Schmidt Date 08/17/2010 Salina Public Library, REVENUE/EXPENDITURE REPORT { 1 2 3 4 5 August Jan-Aug 2010 Btldget $ Over Budget % of Budget Income -c- 305 . APPROPRIATIONS 0.00 1,744,605.50 1,988,344.00 -243,738.50 87.74% 310. UNENCUMBERED CASH BAL REV YR 300,005.00 167,306.00 ' 132,699.00 179.32% 315 . INTEREST INCOME 118.26 987.12 2,000.00 -1,012.88 49.36% 316 MISC. INCOME 0.00 434.52 0.00 434.52 100.0% Total Income 118.26 2,046,032.14 2,157,650.00 -111,617.86 94.83% " Expense 410. SALARIES, 110,314.91 887,075.83 1,430,650.00 -543,574.17 62.01 % 412. PERIODICALS~REFERENCE 11,798.10 20,025.80 30,000.00 -9,974.20 66.75% 415. LIBRARY MATERIALS 02-415. YOUTH SERVICES 960.73 24,863.95 45,000.00 -20,136.05 55.25% 05-415 INFORMATION SERVICES/CAMPBELL ~ 438.70 5,006.15 10,000.00 -4,993.85 50.06% 08-415, ADULT COLLECTION 3,332.25 47,272.69 , 88,000.00 -40,727.31 53.72% Total 415 . LIBRARY MATERIALS 4,731.68 77,142.79 143,000.00 -65,857.21 ' 53.95% 416 . INFORMATION TECHNOLOGY' 25,290.39 27,000.00 -1,709.61 93.67% 417, LIBRARY MAT Audio-Visuals 7,147.87 50,000.23 100,000.00 -49,999.77 50.0% 420 . SUPPLIES 366.53 7,294.77 16,000.00 -8,705.23 45.59% . ' 425 . POSTAGE 0.00 3,790.06 16,000.00 -12,209.94 23.69% 430, WATER 734.06 3,103.03 6,000.00 -2,896.97 51.72% 435 . LIGHT & HEAT 8,711.42 62,984.85 96,000.00 -33,015.15 65.61% ~. TELEPHONE 433.49 3,534.25 6,000.00 -2',465.75 58.9% " . REPAIRS & MAINT 1,452.34 25,045.52 42,000.00 -16,954.48 59.63% ( 0 : FURNITURE & EQUIPMENT 3,668.32 7,000.00 -3,331.68 52.41% 46,0' STAFF DEVELOPMENT & TRAVEL 434.00 9,770.04 18,000.00 ' -8,229.96 54.28% 465 . ACCOUNTING 5,762.00 6,000.00 -238.00 96.03% 470 . INSURANCE 9,533.62 26,00.0.00 -16,466.38 36.67% 475 . PROGRAMS & PROMOTIONAL 1,232.49 17,766.86 30,000.00 -12,233.14 59.22% 485 . AUTOMATION 2,581.81 37,842.66 72,000.00 -34,157.34 52.56% 505 . CONTINGENCY - 56.50 1,693.02 36,000.00 -34,306.98 4.7% 510. CAPITAL EXPENDITURES , 50,000.00 -50,000.00 0.0% Total Expense ;'Y149,995.20 " "1,251',324.94 .2;157,650;00 -906,325;96 -$149,876.94 $794,708.10 August Jan-Aug 2010 Budget $ Over Budget % of Budget Income " 305-2 . APPROPRIATIONS (EMP BEN) 324,940.21 367,083.00 -42,142.79 88.52% 310-2' UNENCUMB CASH BAL PREV (EMP B) 91,927.00 36,859.00 55,0613.00 249.4% Total Income Employee Benefi,t 416,867.21 403,942.00 12,925.21 103.2% Expense , 760, SOCIAL SECURITY TAXES EMPLOYER 7,569.28 61,395.33 1 09,460.00 -48,064.67 56.09% 765 . KPERS EXPENSE EMPLOYER 6,726.31 52,093.01 84;755.00 -32,661.99 61.46% 770 . UNEMPLOYMENT INS EMPLOYER. 98.71 800.63 1,430.00 -629.37 55.99% 775, HEALTH INSURANCE EMPLOYER. 14,937.00 117,155.50 201,997.00 -84,841.50 58.0% 780 . WORKERS COMPINSURANCE 3,354.06 6,300.00 -2,946.00 53.24% Total Expense Employee Benefit 29,331.30 234,798.47 403,942.00 -169,143.53 58.13% AUGUST 2010 Page 1 of 1 - Chat: On-Hoe Ask a Ubrarian Program Attendance: Info Services Question Interlibrary loans: T~c)l~~'99Y;;~!5t~!~~~ Internet Users: 6,335 Microsoft Office: 18 Computer Students: ,263 Digital Design: 58 fX9i.t~g~~~!~:~rt;>JIi!l!m!iit;t!~W~I~114'1~ Program Attendance: 271 Game Computers & Software Use; 81 Internet Use: 786 Total Group Visits: 0 Outreach: 4 ~iirCJj!i.(i9'r!'R(i;M;,t~f1~li~t~il~,1i~i~tIC1IP~Q$j;~1.1';~!).~~~)ii~~_;r~}~~~~~Jj~'!~~~lt)';;fb;%,~q,i?~;l'~)'T~~O_?:(!~\l~~i~i!~}~[Wi'l;l~; Adult Materials: 37,858 30,026 290,568 214,903 Adult Renewals: 3,513 1,892 26,774 13,589 Youth Services Materials: 17,284 16,380 148,665 141,975 Youth Services Renewals: 1,707 871 12,942 7,477 WebCat Renewals: 2,101 16,589 Total Circulated: 60,362 51,270 478,949 394,533 " . Monthly Activity Report AUGUST 2010 SALINA PUBLIC LIBRARY JQ~t~e~c~:;J~~4Si1~i~~~'\~;C:~~"~,r~~1~~/~'(~f;,'~tit~i'l Activities: 1 0 Contacts: 4 Homebound: 23 25 3 121 2,393 416 '~~$$'~'~{~f~~~~~~~%~$',:~;if:':ti~r~f~t~,~:j~~~1 Sessions: 0 Participants: 0 . '~y~lj~f.R~lij"~iq-n~.\A~ti~f!~~:~tz;~WI~1 Press ReI/Articles/Ads/PSAs 16 External Contacts: 515 Internal PR: 694 Adult Borrowers:(includes Y.S.) 6,903 5,750 52,825 42,970 Child Borrowers: 1,488 1,467 11,715 11,333 New Library Cards: Adult: 289 278 1,741 2,372 Youth Services 126 150 1,036 1,107 . Materials Reserved: 1,589 . lCOI,I~(m~n .NIari~gemih~;;~lf~ifW;";;;~1;i!Jf,;~J;~iJ<~~;r~;;t;:~:;'.~~l~[;~~:11 Items Processed Monthlv YTD Adult: 803 6,464 Youth Services: 576 3,839 Total:' 1,379 10,303 2,105 12,024 - 15,579 'IM'~ti"g '~oorifUse:,n5l1rl.';i;:Nfi!:~i'~~;,4!;:; Monthlv 20 23 20 25 Prescott Room: Small Conference Rm: Tech Center Conf Rm:. Learning Center: i;.;,:;;,)~;t';'{'.~:;;;I. YIQ 309 242 177 395 . . Librarian's Report Hope this has been a good month for all of you and you have found time to read. August into September is a time of transition for the public library, and it has been a bumpy ride. As you can see from the stats, business continued to be strong. In addition, for some reason, the number of incidents surpassed the total of the previous three months and that has continued in September. But, stafffmalized plans and have begun fall programming. CLASS has over 700 registrations. Classes started this week in multiple locations. Pre-school storytime in Youth Services is back in action and the Imagination Station is busy. It's always good to see children and books together. With rain, water comes inside - sometimes. We have two areas of concemthat we are trying to solve. We have ordered the solutions, but are waiting for the repairs. We also had some sewer pipes crack this week and they were replaced quickly. It looks like Cheney Construction plans to start on Sept. 30, probably with the electrical floor boxes and possibly dividing the machine room into three smaller rooms. We have not been hearing from them, and have had to make two requests for information. Once the work begins, it will really engage us and push us through the fall. We should have some pricing on furniture by the end of the week and we've selected a concept for new hanging area signs. . As I mentioned previously, the incidents are regular and varied. This week, I have barred three more individuals from the library for 6 months. Our security cameras once again provided the evidence necessary to charge two juveniles with destruction of property in the Cafe Choices. The police were familiar with these kids. There wasn't much damage, but we will pursue it. The other incident involved a mother not watching her child and then cussing out staff loudly when we turned off her computer. She was a repeat offender. We have a new security guard and he is doing well patrolling the building with interest and awareness. We have a few events this month. Lori Berezovsky, our Outreach Coordinator, has organized several staff to march in the Santa Fe Day Parade on September 25. The visibility and community participation will be good for us. Also, Sandy Wilcox and the Social Committee have organized the Dept. Heads into cooks for an all staff appreciation breakfast on Sept. 23. This has been a challenging year and day to day, our employees come in and do a fabulous job with few complaints. We want the breakfast to be relaxing and tasty. Ifs policy review season. You can only handle so much at one time, so we'll try to bring 3-4 a month, allow sufficient time for review and discussion. I'll try to balance this with the more complex or big change policy and smaller .updates. This will take us through the end of the year with Board discussion, but it's usually a healthy and clarifying process. Let me know if you have questions. You can e-mail anytime. See you on Tuesday moming. . Joe McKenzie Library Director