07-20-2010 Minutes
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The regular monthly meeting of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, July 20, 2010, in the Tech center Meeting Room.
The following Board members were present: Nina Ainslie, Karma DeForest, Sandie
Johnson, Mary Shaffer, Mary Bender, and Sheldon Lilak. Others present were Joe
McKenzie, Sandy Wilcox, David Clouston with The Salina Journal and Mike Wilson,
observer from the League of Women Voters.
Sandie Johnson called the meeting to order
MINUTES:
Sandie Johnson asked for any changes or additions to the June Board meeting minutes.
10-24 On a motion made by Sheldon Lilak and seconded by Nina Ainslie it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the June Board Meeting. Motion passed. P910. 07120/10
PUBLIC COMMENTS: None
FRIENDS OF THE LIBRARY:
The Friends meet this afternoon at 4:00. Joe handed out a copy of the new Friends Board
Roster.
DISCUSSION/ACTION:.
Adult Services Remodel -
Bids were opened last Wednesday, we had five bids submitted. Bids ranged from $149,457
to $237,000.
The low bid was from Cheney Construction. " The construction should take about 120
days, starting sometime in September. Discussion was held by the Board. Several Board
Members mentioned that they would like to try and keep most of the work local.
10-25 On a motion made by Nina Ainslie and seconded by Mary Shaffer it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
contract with Cheney Construction for the Adult Remodel Project. Motion passed. 6 yea
and 1 opposed. P910. 07120/2010
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2011 Library Budget:
Joe reviewed the 2011 budget with the Board. Discussion was held on several line items.
10-26 On a motion made by Sheldon Lilak and seconded by Nina Ainslie it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
2011 Budget for publication. Motion passed. P910. 07120/2010
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FINANCIAL REPORT:
. We are midway through the year. Discussion was held on several line items. Postage costs
are down now that we use a courier service.
STATISTICAL REPORT:
June tends to be our busiest month of the year. It is busy throughout the building.
Youth Services Programs have been well attended. Circulation continues to be high.
LIBRRlAN'S REPORT:
Youth Services Summer Reading party will be held July 29th and 30th. The Adult
Summer Re.~ding Party will be held on August 6th., Over 290 a~hll~;haves.~gl!~_d" ~p" 'Yi.t,h.
over 1000 books read.
The CLASS catalog will be put out August 10th. Lisa will speak to the Board about the
new semester coming this fall. We have purchased a new software for CLASS enrollments
and meeting room reservations. Weare beginning to plan our fall staff in service training.
BOARD COMMENTS:
10-27 On a motion made by Sheldon Lilak and seconded by Nina Ainslie it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at 7:54
a.m. Motion passed. P911. 07120/2010.
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Secretary, Brian Schmidt
Date 07120/2010
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Salina Public Library
REVENUE/EXPENDITURE REPORT
JULY 2010
1 2 3 4 5
July Jan-July 2010 Budget $ Over Budget % of Budget
Income
305 . APPROPRIATIONS. 0.00 1,744,605.50 1,988,344.00 -243,738.50 87.74%
310. UNENCUMBERED CASH BAL REVYR 300,005.00 167,306.00 132,699.00 179.32%
315 . INTEREST INCOME 143.03 868.86 2,000.00 -1,131.14 43.44%
316 MISC. INCOME 0.00 434.52 0.00 434.52 100.0%
Totallncome 143.03 2,045,913.88 2,157,650.00 -111,736.12 94.82%
Expense
410. SALARIES 110,011.03 776,760.92 1,430,650.00 -653,889.08 54.29%
412. PERIODICALS-REFERENCE 436.26 8,227.70 30,000.00 -21,772.30 27.43%
415. LIBRARY MATERIALS
02-415. YOUTH SERVICES 738.06 23,903.22 45,000.00 -21,096.78 53.12%
05-415 INFORMATION SERVICES/CAMPBELL 1,671.67 4,567.45 10,000.00 . . -5,432.55 45.68%
08-415 . ADULT COLLECTION 3,629.55 43,940.44 88,000.00 -44,059.56 49.93%
Total 415 . LIBRARY MATERIALS 6,039.28 72,411.11 143,000.00 -70,588.89 50.64%
416 . INFORMATION TECHNOLOGY 10,704.40 25,290.39 27,000.00 -1,709.61 93.67%
417, LIBRARY MAT Audio-Visuals 3,178.35 42,852.36 100,000.00 -57,147.64 42.85%
420 . SUPPLIES 466.70 6,928.24 16,000.00 -9,071.76 43.3%
425 . POSTAGE 0.00 3,790.06 16,000.00 -12,209.94 23.69%
430, WATER 671.16 2,368.97 6,000.00 -3,631.03 39.48%
435 . LIGHT & HEAT 8,237.35 54,273.43 96,000.00 -41,726.57 56.54%
440 . TELEPHONE 431.69 3,100.76 6,000.00 -2,899.24 51.68%
.5' REPAIRS & MAINT 8,047.90 23,593.18 42,000.00 -18,406.82 56.17%
o . FURNITURE & EQUIPMENT 775.42 3,668.32 7,000.00 -3,331.68 52.41%
460 . STAFF DEVELOPMENT & TRAVEL 52.72 9,336.04 18,000.00 -8,663.96 51.87%
465 . ACCOUNTING 549.00 5,762.00 6,000.00 -238.00 96:03%
470, INSURANCE 164.50 9,533.62 26,000.00 -16,466.38 36.67%
475 . PROGRAMS & PROMOTIONAL 4,065.85 16,534.37 30,000.00 -13,465.63 55.12%
485 . AUTOMATION 1,774.81 35,260.85 72,000.00 -36,739.15 48.97%
505 . CONTINGENCY 40.00 1,636.52 36,000.00 -34,363.48 4.55%
510. CAPITAL EXPENDITURES 50,000.00 -50,000.00 0.0%
Total Expense ...!n155,646.42 1,101.,328;84 2,157,650.00 ' A,056,321;16 ',.. 51.04%
-$155,503.39 $944,585.04
July Jan-July 2010 Budget $ Over Budget % of Budget
Income
305-2 . APPROPRIATIONS (EMP BEN) 324,940.21 367,083.00 -42,142.79 88.52%
310-2 . UNENCUMB CASH BAL PREV (EMP B) 91,927.00 36,859.00 55,068.00 249.4%
Total Income Employee Benefit 416,867.21 403,942.00 12,925.21 103.2%
Expense
760 . SOCIAL SECURITY TAXES EMPLOYER 7,616.48 53,826.05 109,460.00 -55,633.95 49.17%
765 . KPERS EXPENSE EMPLOYER 6,696.58 45,366.70 84,755.00 -39,388.30 53.53%
770 . UNEMPLOYMENT INS EMPLOYER 99.32 701.92 1,430.00 -728.08 49.09%
775 . HEALTH INSURANCE EMPLOYER 14,937.00 102,218.50 201,997.00 -99,778.50 50.6%
780 . WORKERS COMP INSURANCE 3,354.00 6,300.00 -2,946.00 53.24%
Total Expense Employee Benefit 29,349.38 205,467.17 403,942.00 -198,474.83 50.87%
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Page 1 of 1
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Chat:
On-line Ask a Librarian
Program Attendance:
Info Services Question.
Interlibrary Loans:
IT,cHt16rogY:;Cente~j~;1
Internet Users: 6,190
Microsoft Office: 8
Computer Students: 146
Digital Design: 42
l.yo~tlj'~er,ylij~s:[)epa~m~nt'~'~~~:/~~:~~~~:::t~~~~'.1
Program Attendance: 2,075
Game Computers & Software Use: 119
Internet Use: 886
Total Group Visits: 0
Outreach: 0
eJlc;plaf~cjn:9f~M,~eri!I~:?l~~f~~~~fk%~~~~)~(~~~'tJi;)'~t~'Q~~J}19'.~:;JllLYl.g91i~~?1,~i~il:s~,@~i;;:;;t~<<JP~~9"~i'\?Q;p:g9:;',izi':;:~~';:~'~;.i{?7e;;;0tJ;'
Adult Materials: 38,626 27,083 252,710 184,877
Adult Renewals: 3,209 1,881 23,261 11,697
Youth Services Materials: 23,898 22,126131,381 125,595
) Youth Services Renewals: 1,835 954 11,235 6,606
WebCat Renewals: 2,296 14,488
Total Circulated: 67,568 54,340 418,587 343,263
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Monthly Activity
Report
JULY 2010
SALINA PUBLIC LIBRARY
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Activities:
Contacts:
Homebound:
:,,:_}f" ,~--
37
6
84
2,526
368
2
1
22
l.CI2ASS....i:\):'[~;~1:~t';~~i~~~~~~,i~~.~;~(~;~1,~i;~:)~~~#i~*.1
Sessions: 0
Participants: 0
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Je~~IJC:RcH~tioti.; ,~(;ti"iifi'~}'i~s:,;\i~1.1
Press Rei! Articles! Ads!PSAs 21
External Contacts: 518
Internal PR: 365
Adult Borrowers:(includes Y.S.) 7,548 5,785 45,922 37,220
Child Borrowers: 1,925 1~858 10,227 9;866
New Library Cards:
Adult: 200 261 1,452 2,094
Youth Services 118 137 910 957
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Materials Reserved:
ICOllection' Nlanagement.~!,...
Items Processed
Adult: .
Youth Services:
Total:
2;179 10,435
!MeetingRoorriUse'"
13,474
1,,761
P:":i"'7,;.1
,YTD
5,661
3,263
8,924
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Prescott Room:
Small Conference Rm:
Tech Center Conf Rm:
Leaming Center:
Monthlv
40
36
19
22
Month Iv
824
471
1,295
;';$~.;'';;~' 1
YTD
289
219
157
370
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Librarian's Report
School hasn't started yet, so our business and use of the library continues in high summer mode.
Yesterday, we circulated 1663 items, banned two boys for 30 days, asked some middle school
kids to leave for the day, called the paramedics for a man who passed out or had a seizure, did a
tour for Ashby House, enjoyed many children visiting the Imagination Station on a day when it
was 104 degrees. People are comfortable here on hot days. Circulation in July was higher than
expected at 67, 568.
CLASS registration is underway. I thinkthe catalog looks great and has awesome content for the
semester. Students value CLASS. They understand the positive impact it has on the quality of
life through learning in Salina. I've asked Lisa Newman, CLASS Coordinator, to come to our
August meeting to talk about CLASS. We're working with new scheduling and registration
software that will also hopefully make credit card payment easier. At some point, we'll take a
closer look at credit/debit card payments for fmes and fees at our public service desks. It's a
convenience people expect. I've had conversations with the bank about this, but have not asked
for a full proposal.
We'll need to discuss and decide when andhow we'll proceed with potential energy
improvements that were recommended by Honeywell. I have the name of an engineer who can
develop specs and steer us through a chiller/mechanical bid and project. I've also talked with Jim
Schroeder at the City-County Building. He is talking with Johnson Controls and has been in
touch with another engineer about their mechanical improvements. We've been fortunate and
had no big issues with the comfort level in the library this summer.
We have not had any public cOmInents or calls related to the 2011 budget. We'll start the
meeting with the Public Hearing, then adjourn that after we've heard comments from the public.
You never know. Hut, I think our budget is more than reasonable -..: no tax levy in.crease and a
small spending increase that helps us both now and in the future. I've attached a repeat copy of
the basics from last month for your convenient referral to what we'll be discussing.
On that video game tourney story: we only had one public comment - before the story.
I've started reviewing policy for possible updates, tweaks and changes to propose this fall. I hope
to have a start for this on the September agenda. There's always something to make more clear,
to make more relevant. I'll be looking at vacation, sick leave accumulation, checkout limits, fine
amounts, flier posting guidelines, our Friends statement and our discipline policy. It doesn't
mean we'll change all of that, but it is worth reviewing.
I do not have the date for the pre-construction meeting, but that will be soon, and I'll let you.
know any timetable details that come out of that discussion.
Thanks for your input and guidance. Let me know if you have any questions.
Joe McKenzie
Library Director