06-15-2010 Minutes
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-908-
The regular monthly meeting of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, June 15, 2010, in the Information Services Department.
The following Board members were present: Nina Ainslie, Karma DeForest, Sandie
Johnson, Mary Shaffer, Sheldon Lilak, and Brian Schmidt. Others present were Joe
McKenzie, Sandy Wilcox, Mark Regier from Jones Gilliam and Mike Wilson, observer
from the League of Women Voters.
Sandie Johnson called the meeting to order
MINUTES:
Sandie Johnson asked for any. changes or additions to the May Board meeting minutes.
10-21 On a motion made by Sheldon Lilak and seconded by Karma DeForest it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the May Board Meeting as corrected. Motion passed. P908. 06/15/2010
PUlJLIC COMMENTS: None
FRIENDS OF THE LIBRARY:
The Friends meet this afternoon at 4:00.- - They will probably announce the winner of the
Youth Services Contest.
DISCUSSION/ACTION:
Adult Services Remodel ~ Mark Regier with Jones Gilliam
The Adult Services Remodel Committee consists of Joe McKenzie, Angela Allen, Dianna
Waite, Kristi Northcutt, James Hall and Jo Reed.
Joe McKenzie reviewed some of the changes that will be made with the remodel. The
space in front of the microfilm room will open up significantly. The Information Desk will
move forward and we will also create more space in the media area. We will be adding
graphic banners to the non-fiction stacks. The Micro Film room will be separated into
.3 smaller rooms: one as a silent study room, one will be a small conference room and the
other will house the microfiche readers. The Magazine Area will move over to the North
area by Joe's office and there will also be a TV viewing area. More power outlets will also
be added in the Information Services Non - Fiction Area. Mark reviewed drawings of
the new space and took questions from the Board. The project would probably go out for
bids and be due back by July 14th and the project could possibly start mid Au.gust and be
completed within 4 to 6 months after that.
10-22 On a motion made by Sheldon Lilak and seconded by Nina Ainslie it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves to put
the Adult Remodel Project out for bid. Motion passed. P908. 06/15/2010
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-909-
2011 Library Budget:
Joe reviewed the 2011 budget with the Board. We have a large amount of carry over
cash so we should not need to ask to raise the mill levy' even though the total budget
will increase. The goals will be to grow the capital Improvement Fund and also the
Materials line item. We will be losing the ILDP money currently used to purchase some
library materials. He would also like to be fair to employees with salaries. The Board
agreed that they would like to try to keep the mill levy flat again this year. They are also
recommending a 2 % salary increase. The'Board also agreed that it was a good idea to
raise the Materials line item.
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FINANCIAL REPORT:
Joe answered questions from the Board.
,We are right on budget on the light and heat line item.
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STATISTICAL REPORT:
May is one of our slower months. We had 55,000 visits to the web page in May. Total
circulation is up.
LIBRARIAN'S REPORT:
We had the "Get Caught Reading Program" at the River Festival this year. The program
was very popular with the public and many people got "caught" reading. Their names
will go into a drawing to win a Kindle. We would like to continue this program again 'next
year. The Library also sponsored the "Bugs and Balloons" program at the River Festival
this year.
Joe reviewed the Red Zone Report with the Board. This report shows that we have 4
employees eligible for retirement now and will have 12 employees eligible in the next 5
years. . We use this report to figure the impact that retirements would have on our budget.
The CKLS Executive Committee will be meeting here in Salina on July 14th.
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. . 'BOARD' COMMENTS:
10-23 On a motion made by Sheldon Lilak and seconded by Mary Sh~er it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at 8:08
a.m. Motionpassed. P909. 06/15/2010.
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Secretary, Brian Schmidt
Date 06/15/2010
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Salina Public Library
REVENUE/EXPENDITURE REPORT
JUNE ~01 0 2 3 4 5
June Jan-June 2010 Budget $ Over Budget % of Budget
In me
305 . APPROPRIATIONS 687,437.93 1,744,605.50 1,988,344.00 -243,738.50 87.74%
310. UNENCUMBERED CASH BAL REVYR 300,005.00 167,306.00 132,699.00 179.32%
315 . INTEREST INCOME 151.49 725.83 2,000.00 -1,274.17 36.29%
316 MISC. INCOME 0.00 434.52 0.00 434.52 100.0%
Totallncome 687,589.42 2,045,770.85 2,157,650.00 -111,879.15 94.82%
Expense
410 . SALARIES 110,262.56 666,749.89 1,430,650.00 -763,900.11 46.61%
412. PERIODICALS-REFERENCE 1,168.85 7,791.44 30,000.00 -22,208.56 25.97%
415. LIBRARY MATERIALS
. 02-415. YOUTH SERVICES 1,386.85 23,165.16 45,000.00 -21,834.84 51.48%
05-415 INFORMATION SERVICES/CAMPBELL 670.97 2,895.78 10,000.00 -7,104.22 28.96%
08-415. ADULT COLLECTION 4,256.23 40,310.89 88,000.00 -47,689.11 45.81%
Total 415 . LIBRARY MATERIALS 6,314.05 66,371.83 143,000.00 -76,628.17 46.41%
416 . INFORMATION TECHNOLOGY 1,800.00 14,585.99 27,000.00 -12,414.01 54.02%
417. LIBRARY MAT Audio-Visuals 7,80~.44 39,674.01 100,000.00 -60,325.99 39.67%
420 . SUPPLIES 130.91 6,461.54 16,000.00 -9,538.46 40.39%
425 . POSTAGE 962.97 3,790.06 16,000.00 -12,209.94 23.69%
430, WATER 266.73 1,697.81 6,000.00 -4,302.19 28.3%
435' LIGHT & HEAT 7,773.08 46,036.08 96,000.00 -49,963.92 47.95%
440 . TELEPHONE ^ 434.81 2,669.07 6,000.00 -3,330.93 44.49%
445 . REPAIRS & MAINT 2,523.23 15,545.28 42,000.00 -26,454.72 37.01%
.0' FURNITURE & EQUIPMENT . 660.58 2,892.90 7,000.00 -4,107.10 41.33%
60 . STAFF DEVELOPMENT & TRAVEL . 33.64 9,283.32 18,000.00 -8,716.68 51.57%
465 . ACCOUNTING 5,213.00 6,000.00 -787.00 86.88%
470 . INSURANCE 3,350.50 9,369.12 26,000.00 -16,630.88 36.04%
475 . PROGRAMS & PROMOTIONAL 2,172.47 12,468.52 30,000.00 -17,531.48 41.56%
485, AUTOMATION 9,177.50 33,486.04 72,000.00 -38,513.96 46.51 %
505 . CONTINGENCY 517.60 1,596.52 36,000.00 -34,403.48 4.44%
510. CAPITAL EXPENDITURES 50,000.00 -50,000.00 0.0%
Total Expense )/155;351.92 :;i:.: ...945,682.42 2,157'.650;00 ;:;1,211,967.58 .........43.83%
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$532,237.50 $1,100,088.43
June Jan-June 2010 Budget $ Over 6udget % of Budget
Income ~
305-2 . APPROPRIATIONS (EMP BEN) 128,029.63 324,940.21 367,083.00 -42,142.79 88.52%
310-2' UNENCUMB CASH BAL PREV (EMP B) 91,927.00 36,859.00 55,068.00 249.4%
Total Income Employee Benefit 128,029.63 416,867.21 403,942.00 12,925.21 103.2%
Expense
760 . SOCIAL SECURITY TAXES EMPLOYER . 7,588.10 46,209.57 109,460.00 -63,250.43 42.22%
765 . KPERS EXPENSE EMPLOYER 5,695.07 38,670.12 84,755.00 -46,084.88 45.63%
770 . UNEMPLOYMENT INS EMPLOYER 98.97 602.60 1,430.00 -827.40 42.14%
775 . HEALTH INSURANCE EMPLOYER 14,937.00 87,281.50 201,997.00 ~114,715.50 43.21 %
780 . WORKERS COMP INSURANCE 1,677.00 3,354.00 6,300.00 -2,946.00 53.24%
Total Expense Employee Benefit 29,996.14 176,117.79 403,942.00 -227,824.21 43.6%
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Page 1 of 1
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SALINA PUBLIC LIBRARY
Monthly Activity
Report
JUNE 2010
LOutr.~~~h'jX};;;YC' .'c'.~!~!~;;~.~"j;<,;:4:;j'~:!;5~~,'\:;; ~
Activities: 3
Contacts: 2
Homebound: 23
llnformatiP" :~.erY.ices.;:!i;tj~;\;'.;{;i;;;;~;C'~; ". .;. ",it. .c\,,,: i}' I
Chat: .
On-line Ask a librarian
Program Attendance:
Info Services Question.
Interlibrary loans:
10!e'~l1n.QI99y;}ge~!,~~r:l
Internet Users: 5,716
Microsoft Office: 5
Computer Students: 40
Digital Design: 50
1!(),:.tti:~!.~i~~~:Q!~~,~mi!it;'i~~~;tf~t,~~;;~;~~~':1
Program Attendance: 1,352
Game Computers & Software Use: 114
Internet Use: 799
Total Group Visits: 0
Outreach:
qItijyl~JionJ;lf.!.IfIJa:t~f!~I~Jt~!~W~~~I~~;giC!'~:;;~Jgg5~:;t~)1,:;~;;J,YNE.j:();;i.(JPN~i9~;t~~~2%;'fi~{~2~;;~::'k.!.f;o~~';~P~'.9.;t$i:.~P"Q~',~~J:,;:)t"~"X%:;;;'i;:i;;i:'~i;i'
Adult Materials: 37,745 28,891 214,084 157,794
Adult Renewals: 3,587 1,845 20,052 9,816
Youth Services Materials: 28,642 26,113 107,483 103,469
Youth Services Renewals: \ 1,999 841 9,400 5,652
WebCat Renewals: 2,225 12,192
Total Circulated: 71,973 59,915 351,019 288,923
27
3
108
2,636
398
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Adult Borrowers: (includes Y.S.)
Child Borrowers:
New Library Cards:
Adult:
Youth Services
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Materials Reserved:
I CQI',ctIPri,'lVIanagem~tl(ltiitiWi:i)
Items Processed
Adult:
Youth Services:
Total:
Monthlv
874
633
1,507
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. Sessions:
Participants:
legI?JiC:3~~la.~ip.11~;~~J~lt;@~'~~)~;i~il
Press Rel/Articles/Ads/PSAs 36
External Contacts: 4,907
Internal PR: 232
7,473
2,131
5,529
1,881
38,374
8,302
31,435
8,008 .
211
229
282
239
1,252
792
1,833
820
1,547
:.;,;' ,c:1
YTD
4,837
2,792
7,629
2,141 8,692 11,295.
I Meetil19-~oQml.l~~':f[!,;:;l{~"';~;;~fff,f~\; M'""
Monthlv
47
39
23
41
Prescott Room:
Small Conference Rm:
Tech Cent~r Conf Rm:
Learning Center:
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YTD
249
183
138
348
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Librarian's Report
The big news is we opened the bids for the adult remodel project on Wednesday, July 14 at 10
am. We had 5 total bids. There were no surprises and it was all straightforward and handled well
by Mark Regier of Jones Gillam Renz. I've attached a copy ofthe bids. The low bid was
submitted by Cheney Construction for $149,361. They can be ready to work around Sept. 3,
when they finish the BiCenter job. Work is estimated to take 120 days at the most. This is all
good news. It is on the agenda ahead of the budget for your review and consideration. If things
look lik~ you expected and you want to go forward with the project, we'll need a motion at the
meeting to accept the bid by Cheney and sign a contract.
Kristi Northcutt is organizing and investigating new directional signs. This would be a local
solution. We will reduce the overall number, change the shape and color.
Also, when you get time, poke your head in the doorof the Information Services staff office. The
new workstations look great and are much more functional. They are steadily working their way
through the magazine collection, as well as a final evaluation of reference books.
The second main item on the agenda is the budget. This will be our principal discussion, though
we'll bring it back for a final review on August 17. It's important for you to see how the budget
turns into a year of quality library service and the value those services provide to people in our
city. Much of the money pays salaries and benefits for employees to provide-the service, for
books and other materials, for utilities and other support costs. Hopefully, we plan well to use it
wisely in creating a community place that serves people's learning and leisure needs seven days
a week. We'll talk about it on Tuesday. I've attached another copy ofthe numbers and a much
shorter summary of what we're trying to do and how the budget is changing.
The CKLS Executive Committee is meeting at the library this week. They set this up months
ago. Sandie Johnson and I are joining them for lunch and the meeting. We still have very little
contact with or from CKLS consultants - actually none in recent memory.
Summer is sailing along like a big, busy cruise ship which will head into port for celebrations on
July 29,30 andAugust 6. Circulation has backed off of June's incredible pace. Kudos to stafffor
good planning and performance. It's such an extra load for 10-12 weeks each year. It's so
important that children enjoy reading and learning. The annual summer program helps.
Lori Berezovsky has put together the first issue of a simple quarterly newsletter for her
homebound patrons. We are still doing some between semester yoga classes in the Learning
Center. Lisa Newman is excited about the fall catalog of classes which comes out Aug. 10.
I know it's another busy agenda for July. I keep thinking we'il slow down so you can get to work
on time and that may happen in August. This will be Nina's last meeting on the Board. Let me
know if you have questions.
- Joe McKenzie
Library Director