03-16-2010 Minutes
-901-
The regular monthly meeting of the Salina Public Library Board of Trustees was held at
. 7:00 a.m. on Tuesday, Marchl6, 2010, in the T~ch Center Conference Room.
The following Board members were present: Nina Ainslie, Jo Reed, Karma DeForest,
Sheldon Lilak, Luci Larson and Brian Schmidt. Others present were Joe McKenzie,
Sandy Wilcox, and Mike Wilson, observer from the League of Women Voters. Others
in attendance: Harry Willems -CKLS ,Phyllis Baker, Dylan McNutt and Mark Detter
of Honeywell.
Sheldon Lilak called the meeting to order
MINUTES:
Sheldon Lilak asked for any changes or additions to the February Board meeting
minutes.
10-10 On a motion made by Jo Reed and seconded by Nina Ainslie it was
RESOL VED THAT: The Board of Trustees of the Salina Public Library
approves the minutes of the February Board Meeting as written. Motion passed.
P901. 03/16/2010
PUBLIC COMMENTS: None
FRIENDS OF THE LIBRARY:
. Friends meet this afternoon. They are still looking at scholarship applications.
DISCUSSION/ACTION:
Energy Improvement Project-Honeywell
Phyllis and Dillon from Honeywell spoke to the Board about the project proposal. This
process is supposed to help with utility costs, repairs, and overall quality of equipment.
They went over the proposal on each item with the Board and answered questions.
They would replace lighting and fixtures, replace the chiller and move it outside due to
new requirements. They would remove pneumatic controls and install an internet based
new control system. Duel fuel rooftop heating units would also be installed as well as
sealed combustion air for the hot water boiler. They will also do some repairs to the
building envelope. They went over current utility costs with the Board and what we
may see in savings with the new improvements. Mark Detter with DeWaay Financial
spoke to the Board about funding. They are suggesting funding through certificates of
participation. The library would have about $5,000 to $7,000 up front costs using this
type of financing. There would be an approximate project timeline of 9 months.
.
10-11 On a motion made by Jo Reed and seconded by Nina Ainslie it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library ap'proves
~o.table discussion and vote on Honeywell project until the April Board Meeting.
. Motion passed. P901. 03/16/2010 .
:902-
CKLS Representative - Harry Willems
Harry spoke to the Board about our CKLS grants and services. CKLS has an executive
committee made up of non-librarians that happen to be Board Members of other
Iibrarie"S. There are- 55 voting members in the system and each of the four larger
libraries receives one vote. Harry gave sonie background on the systems philosophy to -
provide library services to people who do not have library services in their area and
'extend library services to other libraries. Harry explained that they give
proportionately more to smaller libraries than larger libraries because we have much
more of a tax base than smaller libraries and are able to increase our mill levy. He
discussed the reasoning behind grant distributions. He also answered questions from
the Board.
Nowinating Comm.it(ee ': ", .,' ...' ,
Sheldo-ti app~ii:ii~d; Jo Reed and himselfto;'ierve on the Nominating,;eoitilifitt~e'~';l:..iv~,
Director's Evaluation Process
The Board and Staff should have their Director's evaluations sent to Sheldon Lilak by
March 31st.
FINANCIAL REPORT:
Joe t~bled discussion of 2009 audit untilnex~ month.
STATISTICAL REPORT:
Library use sti,ll, remains strong.
LIBRARIAN'S REPORT:
Nancy Reese has retired and the Information Services Librarians have taken over
collection development. The adult remodel committee will meet this afternoon at 2:00.
We have a new security guard in the building to use as a backup. Nick Beresovsky is,
now part of the Library's Department Head Group. We conducted a tornado drill in
the library this last week. The new Cafe Choices is doing well. Joe will be traveling to
Prairie View Kansas to attend the CKLS Board meeting this week.
'BOARD COMMENTS:
10-12 On a motion made by Jo Reed and seconded by Nina Ainslie it was
RESOLVED THAT: The Board of Trustees ofthe Salina Public Library
adjourn at 8:39 a.m. Motion passed. P902. '03/16/2010.
71~'~- .
Secretary, Nina Ainslie
Date 03/16/2010
.'
.
.;,;,~.;;.: Ij
.
4(::
.
Salina Public Library
.. REVENUE/EXPENDITURE REPORT
MARCH 010 2 3 4 5
March Jan-March 2010 Budget $ Over Budget % of Budget
Income
305 . APPROPRIATIONS 91,801.55 1,057,167.57 1,988,344.00 -931,176.43 53.17%
310 . UNENCUMBERED CASH BAL REV YR 300,005.00 167,306.00 132,699.00 179.32%
315 . INTEREST INCOME 127.20 382.57 2,000.00 -1,617.43 19.13%
316 MISC. INCOME
Total Income 91,928.75 1,357,555.14 2,157,650.00 -800,094.86 62.92%
Expense
410 . SALARIES 107,559.30 342,083.02 1,430,650.00 -1,088,566.98 23.91%
412. PERIODICALS-REFERENCE 468.00 1,212.02 30,000.00 -28,787.98 4.04%
415. LIBRARY MATERIALS
02-415' YOUTH SERVICES 4,323.56 9,829.66 45,000.00 -35,170.34 21.84%
05-415 INFORMATION SERVICES/CAMPBELL 1,509.59 1,635.96 10,000.00 -8,364.04 16.36%
08-415.'ADUbT COLLECTION .' 10,062.63 ~8,~~9.82 88,00q.00 -~9,070.18 32.88%
Total 415 . LIBRARY MATERIALS 15,915.78 40,395.44 143,000.00 -102,604.56 28.25%
416 . INFORMATION TECHNOLOGY , 2,710.99 8,737.99 27,000.00 -18,262.01 32.36%
417. LIBRARY MAT Audio-Visuals 9,187.19 17,402.05 100,000.00 -82,597.95 17.4%
420 . SUPPLIES 569.64 4,340.48 16,000.00 -11,659.52 27.13%
425. POSTAGE 2,000.00 2,795.15 16,000.00 -13,204.85 17.47%
430 . WATER 241.56 743.15 6,000.00 -5,256.85 12.39%
435. LIGHT & HEAT 6,867.73 22,684.13 96,000.00 -73,315.87 23.63%
440 . TELEPHONE 426.79 1,276.48 6,000.00 -4,723.52 21.28%
445 . REPAIRS & MAINT 5,996.29 9,106.99 42,000.00 -32,893.01 21.68%
.450 . FURNITURE & EQUIPMENT 142.94 547.21 7,000.00 -6,452.79 7.82%
460 . STAFF DEVELOPMENT & TRAVEL 1,215.76 3,417.38 18,000.00 -14,582.62 18.99%
465 . ACCOUNTING 0.00 4,643.00 6,000.00 -1,357.00 77.38%
470 . INSURANCE 2,179.12 5,689.62 26,000.00 -20,310.38 21.88%
475 . PROGRAMS & PROMOTIONAL 1,419.61 6,177.73 30,000.00 -23,822.27 20.59%
485 . AUTOMATION 4,480.32 11,282.08 72,000.00 -60,717.92 15.67%
505 . CONTINGENCY 158.75 887.92 36,000.00 -35,112.08 2.47%
510. CAPITAL EXPENDITURES 50,000.00 -50,000,00 0.0%
Total Expense
-$69,611.02 $874,133.30
March Jan-March 2010 % of Budget
Income ~.\
305-2 . APPROPRIATIONS (EMP BEN) 17,016.99 1,796,910.58 , 367,083.00 1 ,429,827 .5~ 489.51%
310-2 . UNENCUMB CASH BAL PREV (EMP B) 91,927.00 36,859.00 55,068.00 249.4%
Total Income Employee Benefit 403,942.00 -403,942.00 0.0%
Expense
760, SOCIAL SECURITY TAXES EMPLOYER 7,380.78 23,796.25 109,460.00 -85,663.75 21.74%
765 . KPERS EXPENSE EMPLOYER 6,568.21 21,605.01 84,755.00 -63,149.99 25.49%
770 . UNEMPLOYMENT INS EMPLOYER 96.24 310.33 1,430.00 -1,119.67 21.7%
775 . HEALTH INSURANCE EMPLOYER 14,405.50 43,850.50 201,997.00 -158,146.50 21.71%
780 . WORKERS COMP INSURANCE 0.00 1,677.00 6,300.00 -4,623.00 26.62%
Total Expense Emplo ee Benefit 28,450.73 91,239.09 403,942.00 -312,702.91 22.59%
.
Page 1 of 1
'.
SALINA PUBLIC LIBRARY
Monthly Activity
Report
MARCH 2010
lo.utr..ac:fi;z;}5~:j~:f;':j~t;;,V:;<1;'-jr: .,t'~.~' ,.....1
Activities: 3
Contacts: 2
Homebound: 24
tll1form~ti()n'" $erVic:,es',i.if~~~1i;~;~;~,!i!,;~i~,~\'~i.';:~,;:':?'>;;i;~.\< .;.\' "...1
Chat: 25
On";line Ask a Librarian: 6
Program Attendance: 66
Info Services Questions: 2967
Interlibrary Loans: 383
1~~,~,bi1~ip9y:.<;:.el1!!.r.!,~;.1
Internet Users:
Microsoft Office:
Computer Students:
Digital Design:
Np9J~.:$~~iti!~.;9~'p~f(l:fjl~'~t~~;~?~~1f~m~:t~~1~~sl
Program Attendance: 1,041
Game Computers & Software Use: 114
Internet Use: 689
Total Group Visits: 2
Outreach: 0
'.~(r(ful@ti()f1;.c?t"M~~!i:i~"~".;~~{~t~~l~~~~~tJf~~:$Yi~!~;;C!~A8~H)t~'P:',.,A~g.I'I;'Q~,;~]!~iE:~;f~;;~{~~i:~f;~~4~I:)t:~.Q"~~~1~:~[)'Q9~~~;f'$~?f'~W~~{i;.~t~;\f!;)i:
Adult Materials: 37,502 26,950 109,538 78,379
Adult Renewals: 3,434 1,818 10,110 4,809
Youth Services Materials: 17,779 16,100 47,483 47,604
Youth Services Renewals: 1,550 759 4,454 3,447
WebCat Renewals: 2,132 5,866
Total Circulated: 60,265 47,759 171,585 140,105
6180
12
89
45
.
Adult Borrowers:(includes Y.S.)
Child Borrowers:
New Library Cards:
Adult: .
Youth Services
Materials Reserved:
7,300
1,480
212
109
1,391
.
IConec:tion.l\IIanagemel'lt':l({~~t.
Items Processed
Adult:
Youth Services:
Total:
"'1
,..-.).-'..',.-"-,;-.-,.....:,
;e,-' ,"-,',,'...-,'.,
-: -. '--, -,,,,~,,.' "';.,' "'.-
YTD
2,344
849
3,193
;:~:~,,~';'li,j-7"; ,;;~ '{'--' !"';'f;t,~;':~~i '~.
Monthlv
939
289
1,228
~P~$~y~'~~~i~;;Jf{(;{r~1!~7~\~:}C:;\!~~'~~~!\~~~f;#:(f' I
Sessions: 65
Participants: 986
~Pc,~.~~i~\R'i,'t'9g$2~~~IVi~i~ii11tl~~{{{1
Press Releases: 35
External Contacts: 6,169
Internal PR: 581
5,400
1,313
20,152 15,469
3,77Pi 3,653
644 725
320 356
4,289 5,397
244
119
1,955
IMeeting Room Use'
-' -;~ ":-.,~;:;:\'<>,. ;~~;j'i;;'; ._'
, -"- ~;
"....
;i.t,,';',: I
YTD
144
89
66
198
Prescott Room:
Small Conference Rm:
Tech Center Conf Rm:
Learning Center:
Monthlv
52
29
33
81
.
.
.
.
Librarian's Report
Another fast and busy month, and while staff are very busy, it's always good to see people
coming back again and again to use their public library.
Last week, I spent a couple of days in Wichita at the Kansas Library Association (KLA)
Conference. Attendance was down this year, as they have broken away from meeting with the
school librarians. Plus, the economy may have hurt. The Association is in financial trouble. I did
meet the new state librarian - Jo Budler. And, I worked with the KLA - Education Foundation,
having recently joined that Board. Programs were interesting. We had 3 staff members
presenting this year and another 3 attending part of the conference.
I will do some basic orientation on Wednesday for new Board member Mary Bender. She will
replace Jo Reed, who has her last meeting with us this month. We'll also be represented by new
. Mayor ACl!on Peck.
HOIl.eywell Project: This is on the agenda again. If you have your info that was presented in
March, try to bring it this month. Nothing has changed. They are sending further details on the
specifics of the project this week. It is a $659,000 project that can be paid back over 20 years, .
while saving enough on utility costs to nearly pay for itself. We'll get more energy efficient
lights, a new chiller unit, improvements to much of our equipment related to our environment,
plus a control system. If you have questions about moving forward, let me know. We'll discuss it
on Tuesday morning and see if the timing and the deal is right for the library.
We are tracking another thief. We have him on the security camera and it looks like he is putting
a video game in his jacket. We had a police officer speak to him two weeks ago, so he knows
we're watching. He's watching us watch him, but not paying attention to the cameras. Other than
this, incidents have been below normal this month.
As you can see, our circulation of materials continues to be strong. The library was busy in
meeting rooms, computer use and program attendance also; I think people are coming back for a
variety of library uses. Our marketing is good and people are more and more aware of what the
library has to offer. The first week of Poetry had around 120 people in Mokas,- We had a smaller
crowd for NovelKansas on Sunday, but an excellent presentation.
The architect is working on details of the adult remodel project, specifically our increased needs
for electrical and data. We don't have cost estimates yet, but are trying to keep the project around
$200,000. Staff have approved aild ordered the workstations for Info Services. Hopefully, we're
just a couple of meetings away from bringing you a proposal on this project.
I've added the Executive Ses.sion for my evaluation to the agenda, so it could be another longer
. meeting this month. As always, please let me know if you have questions or suggestions and
thanks for helping us be an effective public library.
Joe McKenzie
Library Director
!