03-22-2010 MinutesCommission
Action #
1
1
N
N
Z
W
ca
N
0
U
10=0072
10-00731
10-007
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
March 22, 2010
4:00 p.m.
The City Commission convened at 2:30 p.m. in a Study Session for the 2009 Year End Financial
Reports. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in
Room 107, City -County Building. A roll call was taken followed by the Pledge of Allegiance and a
moment of silence.
There were present:
Mayor M. Luci Larson; Chairman presiding
Commissioner Samantha Angell
Commissioner Tom Arpke
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney,
Lieu Ann Elsey, City Clerk
Absent: Commissioner Norman Jennings
Commissioner Aaron Peck
None.
CITIZEN FORUM
AWARDS - PROCLAMATIONS
(4.1) Resolution No. 10-6714 expressing gratitude and appreciation to Theodore P. Sundell for
his employment with the City of Salina from January 1, 1980 to March 30, 2010.
Moved by Commissioner Arpke, seconded by Commissioner Angell, to adopt Resolution
No. 10-6714. Aye: (3). Nay: (0). Motion carried.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of March 12, 2010.
(6.2) Approve the minutes of March 15, 2010.
(6.3) Resolution No.10-6719 authorizing `an agreement with Sunflower Insurance Group, Inc. to
provide insurance broker services.
Moved by Commissioner Angell, seconded by Commissioner Arpke, to approve the
consent agenda as presented. Aye: (3). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
(7.1) Consider a request from Richard Giersch, owner of Kansas Sand, to waive a Community
Development Block Grant — Recovery (CDBG-R) Housing Plan bid requirement to attend a pre-bid
conference.
Judy Irvin, Neighborhood Services Coordinator, explained the requirement and request.
Moved by Commissioner Arpke, seconded by Commissioner Angell, to decline the request
to waive the bid requirement of attending the pre-bid conference. Aye: (3). Nay: (0). Motion carried.
(7.2) Authorize award of Community Development Block Grant — Recovery (CDBG-R) Phase II
housing rehabilitation contracts.
Page 1
Commission
Action 4
Z
W
n
1
10-00751
1
Judy Irvin, Neighborhood Services Coordinator, explained the bids submitted. She
continued to explain that Option 1 would award all contracts to the lowest bidder, whereas Option 2
would award following the three contract rule by total bid rank.
Ontinn 1 -
1. 816 Willis
Ponton Construction
$19,211
2.
116 E. Jewell
Ponton Construction
$21,099
3.
1220 N. 3r
Crow Construction
$17,623
4.
1012 Martin
Ponton Construction
$15,247
5.
1115 Johnstown
Ponton Construction
$21,311
6.
947 Roach
Ponton Construction
$19,652
7.
816 Choctaw
Ponton Construction
$13,876
8.
761 Commanche
Ponton Construction
$,13,906
9.
1203 Oak Circle
Ponton Construction
$22,945
10.
1 1202 Oak Circle
Ponton Construction
$8,447
1 1202 Oak Circle
M & R Building
TOTAL:
$150,372
nnti nn 7
4yyy' 1rqn"��}J�44 0 qAM
9�q iG i y �f (il�� n'� j(�iiv
10 06,
1.
816 Willis
Crow Construction
$22,261
2.
116 E. Jewell
Ponton Construction
$21,099
3.
1220 N. 3r
Crow Construction
$17,623
4.
1012 Martin
M & R Building
$17,000
5.
1115 Johnstown
Ponton Construction
$21,311-
6.
947 Roach
M & R Buildin
$22,000
7.
816 Choctaw
Crow Construction.
$15,445
8.
761 Commanche
Arambula Construction
$21,908
9.
1203 Oak Circle
Ponton Construction
$22,945
10.
1 1202 Oak Circle
M & R Building
$8,990
TOTAL:
$187,532
Ms. Irvin then responded to Mayor Larson's questions regarding the grant timeline,
contract deadline, and submission of bids.
A discussion followed between Commissioner Arpke and Ms. Irvin regarding past grant
bid awards, and -use of the low bidder.
A discussion followed between Archie Ponton, Ms. Irvin, and Mayor Larson regarding the
completion timeline.
Moved by Commissioner Angell, seconded by Commissioner Arpke,.to award the CDBG-
R Grant contracts under Option 1. Aye: (3). Nay: (0). Motion carried.
ADMINISTRATION
(8.1) General Obligation Bonds and Notes.
(8.1a) Resolution No. 10-6718 authorizing the offering for public sale of general
obligation temporary notes and bonds.
(8.1b) First reading Ordinance No. 10-10540 authorizing the issuance and delivery of
General Obligation Internal Improvement Bonds, Series 2010-A.
Rod Franz, Director of Finance and Administration, explained the issuance and projects
included in the financing.
Moved by Commissioner Angell, seconded by Commissioner Arpke, to adopt Resolution
No. 10-6718. Aye: (3). Nay: (0). Motion carried.
Page 2
Commission
Action #
10-0077 Moved by Commissioner Angell, seconded by Commissioner Arpke, to pass Ordinance
No. 10-10540 on first reading. Aye: (3). Nay: (0). Motion carried.
OTHER BUSINESS
None.
Z
w
w
ADJOURNMENT
10-OP78 Moved by Commissioner Arpke, seconded by Commissioner Angell, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (3). Nay: (0). Motion carried. The
meeting adjourned at 4:22 p.m.
r
i -�;e
arson, or
[SEAL]
TTEST:
Lieu Ann Elsey, CMC, C' Clerk
Page 3