02-16-2010 Minutes
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-899-
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The regular monthly meeting ofthe Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, February 16,2010, in the Tech Center Conference Room.
The following Board members were present: Nina Ainslie, Jo Reed, Karma DeForest,
Sandie Johnson, Mary Shaffer, Sheldon Lilak, Luci Larson and Brian Schmidt. Others
present were Joe McKenzie, Sandy Wilcox, Nancy Reese and Mike Wilson, observer
from the League of Women Voters. -
Sheldon Lilak called the meeting to order
MINUTES:
Sheldon Lilak asked for any changes or additions to the January Board meeting
minutes.
10-08 On a motion made by Jo Reed and seconded by Sandie Johnson it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library
approves the minutes of the January as amended. Motion passed. P899.
02/16/2010
PUBLIC COMMENTS: None
FRIENDS OF THE LIBRARY: II
The Friends meet this afternoon. They brought in tr,ci.ts last Friday for the staff for
. Valentines Day. Their book saleis this coming welj,Uend, Feb 19 -21. They have a '
committee working on their Teen Scholarship Pr~ram.
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ORIENTATION: Nancy Reese, Collection Management
Nancy Reese is retiring on February 26th. She has been with the Library since 1982.
She is now our Collection Management Supervisor. We will have a transition with our
Collection Management process. The Information Services Librarians will be taking
over the responsibility of Collection Development. The good thing about having several
different people develop the collection is that they are in contact with the public every
day and they know what they public is requesting and the most needed items. They also
enjoy collection management as part of their job because they have been trained in this
area. The supervision of the Materials Processing staff will be taken over by Nick
Berezovsky, the Library Cataloger. Nancy also alliswered questions from the Board.
There is a trend in shifting spending from the non fiction area because people use those
resources less due to the influx of information on the web. Also, formats the library
circulates will continue to evolve.
DISCUSSION/ACTION:
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Adult Remodel Project Update:
The Adult Remodel is very close to a final design. The one thing we are still waiting on
is the specifics on the InformatioJ;l Services Desk. . We will probably bring a proposal to
the Board in April. The cost estimate is still approximately $200,000.00. The design of
the workroom workstations has been approved. Once the proposal is approved the
-900-
project will go out to bid. Once a bid is approved the project can start, hopefully this
summer.
Central Kansas Library System:
Joe met with Harry Willams from the Central Kansas Library System. They didn't
make a lot of progress on receiving more grant money from the system for the Salina
Public Library. Joe handed out a sheet showing the counties and the funding they send
into the system. Saline County sent $253,000 and we only receive a $44,000.00 grant
from the system. Harry stated that his goal is to work us toward getting the Salina
Library a $1.71 per capita grant from the system. Joe is planning on addressing the
CKLS board about this issue. TheCKLS board's thinking is that the system's purpose
is to support the many small libraries in our system. The Central Kansas Library
System provides staffing and services to many of these small libraries. Joe answered
questions from the Board about CKLS and the counties involved.
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FINANCIAL REPORT:
Joe answered questions about individual expenses and line items.
STATISTICAL REPORT:
January continued to be busy. Adult materials and renewals were high. Youth Services
numbers were down in January. Materials processing numbers were down just
slightly. Meeting room use continues to be high.
LIBRARIAN'S REPORT:
The coffee shop is up and running. They are open from 9 to 2. We took the vending
machines out of that area. Thewebslite has been updated to a cleaner look. Honeywell
is aiming on getting us a final proposal by March 16th. The project is supposed to be
paid for through our savings in utility bills and saving in operational costs. When we
received their first draft they proposed a $20~000 per year over and above the savings.
They are looking at reworking the project to include less of a cost to the Library. This
project would include replacing our chillers and moving them outside rather than
housing them in the Maintenance Room downstairs. They would also replace dampers
to better disperse the air and the entire system would be automated.
We have been a sponsor of the Smoky Hill River Festival for years. The library
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sponsored the storytel~ing stage. The festival is no longer doing the storytelling stage
they have changed the name to the Bravo Salina Stage showcasing Salina talent.
Discussion was held on whether or not the Library wants to continue to sponsor this
stage.
Joe also handed out a copy of the financial audit for the year ending 2009.
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BOARD COMMENTS:
10-09 On a motion made by Jo Reed and seconded by Nina Ainslie it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library
adjourn at 8:18 a.m. Motion passed. P898. Q2/16/2010.
1u~ ~~~lq ~.
Secretary, Nina Ainslie
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Date 02/16/2010
Salina Public Library
REVENUE/EXPENDITURE REPORT
FEBRUA~ Y 2010 3 4 5
February Jan-Dec 10 Budget $ Over Budget % of Budget -
In me -
305 . APPROPRIATIONS 965,366.02 1,988,344.00 -1,022,977.98 48.55%
310. UNENCUMBERED CASH BAL REVYR 300,005.00 167,306.00 132,699.00 179.32%
315. INTEREST INCOME 130.94 255.37 2,000.00 -1,744.63 12.77%
316 MISC. INCOME
Totallncome 130.94 1,265,626.39 2,157,650.00 -892,023.61 58.66%
Expense
410 . SALARIES 126,609.77 234,523.72 1,430,650.00 -1,196,126.28 16.39%
412. PERIODICALS-REFERENCE 556.13 744.02 30,000.00 -29,255.98 2.48%
415. LIBRARY MATERIALS
02-415. YOUTH SERVICES 4,989.91 5,506.10 45,000.00 -39,493.90 12.24%
04-415. KANSAS DEPT. 0.00 0.00 0.0%
05-415 INFORMATION SERVICES/CAMPBELL 126.37 10,000.00 -9,873.63 1.26%
08-415. ADULT COLLECTION 9,036.42 18,847.19 88,000.00 -69,152.81 21.42%
Total 415 . LIBRARY MATERIALS 14,026.33 24,479.66 143,000.00 -118,520.34 17.12%
416 . INFORMATION TECHNOLOGY 3,987.00 6,027.00 27,000.00 -20,973.00 22.32%
417. LIBRARY MAT Audio-Visuals 6,806.38 8,214.86 100,000.00 -91,785.14 8.22%
420 . SUPPLIES 548.47 3,770.84 16,000.00 -12,229.16 23.57%
425 . POSTAGE 461.15 795.15 16,000.00 -15,204.85 4.97%
430.WATER 236.66 501.59 6,000.00 -5,498.41 8.36%
435, LIGHT & HEAT 7,513.28 15,816.40 96,000.00 -80,183.60 16.48%
440 . TELEPHONE 425.71 849.69 6,000.00 -5,150.31 14.16%
.5' REPAIRS & MAl NT 1,096.60 3,110.70 42,000.00 -38,889.30 7.41%
o . FURNITURE & EQUIPMENT 334.60 - 404.27 7,000.00 -6,595.73 5.78%
460 . STAFF DEVELOPMENT & TRAVEL 1,303.62 2,201.62 18,000.00 -15,798.38 12.23%
465 . ACCOUNTING 4,484.00 4,643.00 6,000.00 -1,357.00 77.38%
470 . INSURANCE 3,410.50 3,510.50 26,000.00 -22,489.50 13.5%
475 . PROGRAMS & PROMOTIONAL 1,385.31 4,758.12 30,000.00 -25,241.88 15.86%
485 . AUTOMATION 2,871.96 6,801.76 72,000.00 -65,198.24 9.45%
505 . CONTINGENCY 125.00 729; 17 36,000.00 -35,270.83 2.03%
510. CAPITAL EXPENDITURES 50,000.00 -50,000.00 0.0%
Total Expense : -176,182.47 i> _.~21,882.07 2,157;650;00 ,-1;83p,767.93 -. . 14.92%
-$176,051.53 $943,744.32
February Jan-Dec 10 Budget $ Over Budget % of Budget
Income
305-2' APPROPRIATIONS (EMP BEN) 179,893.59 367,083.00 -187,189.41 49.01 %
310-2. UNENCUMB CASH BAL PREV (EMP B) 91 ,927.00 36,859.00 55,068.00 249.4%
Total Income Employee Benefit 403,942.00 -403,942.00 0.0%
Expense
760 . SOCIAL SECURITY TAXES EMPLOYER 8,888.21 16,415.47 109,460.00 -93,044.53 15.0%
765 . KPERS EXPENSE EMPLOYER 8,101.98 15,036.80 84,755.00 -69,718.20 17.74%
770 . UNEMPLOYMENT INS EMPLOYER 115.95 214.09 1,430.00 -1,215.91 14.97%
715 . HEALTH INSURANCE EMPLOYER 14,722.50 29,445.00 201,997.00 -172,552.00 14.58%
780 . WORKERS COMP INSURANCE 1,677.00 1,677.00 6,300.00 -4,623.00 26.62%
Total Expense Employee Benefit 255.37 62,788.36 403,942.00 -341,153.64 15.54%
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SALINA PUBLIC LIBRARY
Monthly Activity
Report
FEBRUARY 2010
IOlltreach - .0.;', "':'..
Activities:
Contacts:
Homebound:
".1
Ilnformatioli Services': ::;'~,~~;'6j;,k,~;i'Ji;;:',) .:: . ,', "1
Chat: 20
On-line Ask a Librarian 1
Program Attendance: 118
Info Services Question. 2,873
Interlibrary loans: 342
l'tiCl1nOIO "'c'ce'nter~'.:.'1
....,..,,,...,.,gy, ..,.,:........
Internet Users: 5,599
Microsoft Office: 26
Computer Students: 163
Digital Design: 49
l'(Ola~~,~ery.i~'s.;9~p~rtineijt~~~,;~~i)~\ff~ili~~;;1
Program Attendance: 1,007
Game Computers & Software Use: 83
Internet Use: 593
Total Group Visits: 1
Outreach: 4
Q.i(CjJ{a~iqnZot,M.i~er!ilr~:!(~!;i~~y~i'~'?)<ni{~ili,~;.;~i~~~,~Ef"'ft:1:J .:..~.9..J;.~jEEB .()!J,;::~!~~t11;~;~~5~~~;ijf~'1:.,n[).j.9i!~~g~np.9~:'~;i~(f~[7i~;j~.;\'~~N,:f'~q;:
Adult Materials: 34,271 24,286 72,036 51,429
Adult Renew~ls:' 3,214 1,613 6,676 2,991
Youth Services Materials: 15,067 14,839 29,704 31,504
Youth Services Renewals: 1,642 1,872 2,904 2,688
WebCat Renewals: 2,035 3,734
Total Circulated: 54,194 44,645 111,320 92,346
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Adult Borrowers:(includes Y.S.)
Child Borrowers:
New Library Cards:
Adult:
Youth Services
Materials Reserved:
Total
ICollection Management' ""!
Items Processed
Adult: .
Youth Services:
Total:
Monthlv
576
350
926
4
3
21
IC::YS~;:Y:'}F7~~A\)i~;~'!~\':,~::rr:~F~l:;';;:'~~~,;~];;til':1
Sessions:' 71
Participants: 1094
IpU~li~'Fi'IClti~,~.~A~tiVitie~:'~t;~:\f~h;1
Press Releases: 33
External Contacts: 884
Internal PR: 368
6,667
1,157
5,116
1,191
12,852
2,298
10,069
2,340
193
96
240
123
432
211
481
237
1,133
.'ii. "...".; '.',.".."
,,-,':Jf -, ~t:",'..1. ' . ,
YTD
1,405
560
- 1,965
1,656 2,898
I Meeting RQom Use
3,442
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Prescott Room:
Small Conference Rm:
Tech Center Conf Rm:
Learning Center:
Month Iv
53
30
33
79
"'1
YTD
92
60
55
117
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Librarian's Report
Honeywell: Phyllis Baker will be at the meeting to discuss the project proposal which is enclosed
in your packet. She is also working on a grant that would help us. Note, in the performance
contract cash flow they estimate energy savings of over $32,000 in the first year. It escalates
after that by inflation. Remember that if we do not get the savings, they pay the difference. The
primary aspects of the project are: new chillers for air conditioning, new lighting and a control
system to manage our building. But, in addition, there are multiple mechanical improvements
which are needed. One way to see this is that we get $654,795 in improvements with no money
up front - all while seeing significant energy savings and an improvement to the building
environment. Phyllis will answer questions and explain. This is a big decision, though as you can
see from the document, it is preliminary and we can make changes to the scope of work.
Also on the agenda is the formation of a nominating committee for officers for the next year,
which starts in May. And, this is the month we also begin my evaluation.' Sandy can have the
forms ready. The Board will need someone to receive and tabulate the evaluations.
Tornado Season: This week we will practice our tornado emergency procedure. It's fairly simple
- we take everyone to the Prescott Room. This year, we'll note that with our increase in business,
we'll have an overflow spacein the staff lounge -:- just in case. That is a well protected space in
the interior basement. The public is generally cooperative with this drill. And, we have the Cafe
Choices people to practice with also.
The Cafe has their Grand Opening on Wednesday, March 10 at 10 ani with a Chamber ribbon
cutting. They are open 9-2 and they seem to be doing ok.
Securitas started a new security guard this week to give themselves another trained guard to
cover our facility. Incidents have slowed this month. I think we barred two people for behavior
issues. Plus, business will slow as the weather watms, so it is a good time for him to start.
CKLS: There is nothing new on this quest for additional funding from the regional library
system. We have to keep in mind that they may feel that the economic conditions are not ideal
for increasing grants. I know they expect to cut back their budget next year. But, I think it's our
responsibility to open the conversation and seek better understanding.
Circulation: The rise in the circulation of materials continues. That's good. We are 38% higher
than we were 2 years ago at this time of year. February seemed to be a good month for
attendance at classes and programs throughout the library.
As always, thanks for your heip and your thoughtful contributions to our plans and operation of
the public library. I hope you find it interesting and rewarding. I:.,et me know if you have
questions or suggestions.
Joe McKenzie
Library Director