01-19-2010 Minutes
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The regular monthly meeting of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, January 19, 2010, in the Tech Center Conference Room.
The following Board members were present: Nina Ainslie, Jo Reed, Karma DeForest,
Sandie Johnson, Mary Shaffer, Luci Larson and Brian Schmidt. Others present were
Joe McKenzie, Sandy Wilcox, Jacque Jones with Choices, Inc. and Mike Wilson,
observer from the League of Women Voters.
Sandie Johnson called the meeting to order
MINUTES:
Sandie Johnson asked for any changes or additions to the December Board meeting
minutes.
10-01 On a motion made by Jo Reed and seconded by Nina Ainslie it was RESOLVED
THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the December Board meeting as amended. Motion passed. P896.
01119/2010
PUBLIC COMMENTS:
None
FRIENDS OF THE LIBRARY:
The Friends meet this afternoon at 4p.m. They will be focusing on their upcoming book
sale scheduled for February 18th - 22nd.
ORIENTATION: Choices, Inc.
Jacque Jones spoke to the Board about the cafe they are developing for the south lobby.
The cafe will be used to provide a service for our patrons and provide training to their
clients. They will have a small menu including baked goods, beverages, soups and
sandwiches. They have painted the pillars in the South lobby and have a dress code set
for their workers.
DISCUSSION/ACTION:
Holiday Policy Revisions - 2nd reading
10-02 ~ On a motion made by Karma DeForest 'and seconded by Jo Reed it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library
approves the changes to the Holiday Policy upon 2nd reading. Motion passed. P.
896. 01/19/2010
Intersession: Extended Semester-CLASS- 2nd reading
10-03 On a motion made by Karma DeForest and seconded by Nina Ainslie it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves
the CLASS Intersession Policy upon 2nd reading. Motion passed. P. 896. ~
01/19/2010
-897-
Retirement Policy- 2nd reading
10-04 On a motion made by Jo Reed and seconded by Mary Shaffer it was
-, RESOLVED THAT: The Board of Trustees ofthe Salina Public Library approves
the changes to the Retirement Policy upon 2nd reading. Motion passed. P. 896.
10/19/2010
Employee Assistance Program (EAP)- 2nd reading
10-05 On a motion made by Nina Ainslie and seconded by Karma DeForest it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves
the ch.anges to the Employee Assistance Policy upon 2nd reading as amended.
Motion passed. P. 897. 01119/2010 ),
Adult Remodel project- Staff Workstations
Joe spoke to the Board about the project to remodel the Information and Services
Workroom. This proposal includes purchasing workstations to be installed in' the
workroom at an approximate cost of $18,000 to be paid out of the Fines and
Miscellaneous Account.
10-06 On a motion made by Jo Reed and seconded by Nina Ainslie it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library
approves the purchase of workstations for the Information -and Services
Workroom Motion passed. P. 897. 01119/2010
FINANCIAL REPORT:
The Auditors will be here today.
We were over budget in the appropriations line item, which gives us more carry over
dollars for 2010. We went over budget in a few line items such as light and heat. Joe
and Sandy answered questions from the Board on several line items.
STATISTICAL REPORT:
December 2009 was busier than December 2008. For the year, circulation numbers
were over 600,000. We had 11 sessions on chat which is a new service offered to patrons
so they can "chat" with Information Services on line. Joe answered several questions
on the chat feature and the difference between it and the "ask a librarian" feature.
LIBRARIAN'S REPORT:
We will be a census questionnaire assistance center. We will have displays and trained
volunteers to answer questions about the census and encourage people to participate.
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We haven't received anything yet from Honeywell. KOHA was updated over the
weekend. LibLime, the company with which we contract with for KOHA support, was
bought out by another com pany this last week. We had ~ break- in at the Library on
January 1 st. .' Someone took one of the drainage grates and broke out a window to allow
access to open the downstairs door by the imagination station. The police came over and
searched the building. Nothing seems to be missing. Glass Services has replaced the
glass in the window. We will look into some motion sensor lighting for the interior so
that we could get better video footage. The types and seriousness of incidents seem to
be changing more than the numbers of incidents. The staff met this month and
reviewed the Mission and Vision Statement.
BOARD COMMENTS:
Karma DeForest saJ~ that she hopes .the Cafe~hoices go.es over w~ll ~ere~t the li~rary.
She also commented on how helpful the staff was in finding an IRS form she needed.
Sandie also commented that she thought it was good that the staff reviewed the Mission
Statement.
10-07 On a motion made by Nina Ainslie and seconded by Brian Schmidt it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn
at 8:18 a.m. Motion passed. P898. 01119/2010.
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Secretary, Nina Ainslie
Date 01119/2010
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Salina Public Library
REVENUE/EXPENDITURE REPORT
200~ 3 4 5
Jan-Dec 10 Budget $ Over Budget % of Budget
Income
305 . APPROPRIATIONS 965,366.02 965,366.02 1,988,344.00 -1,022,977.98 48.55%
310 . UNENCUMBERED CASH BAL REV YR 167,306.00 -167,306.00 0.0%
315 . INTEREST INCOME 124.43 124.43 2,000.00 -1,875.57 6.22%
316 MISC. INCOME
Total Income 965,490.45 965,490.45 2,157,650.00 -1,192,159.55 44.75%
Expense
410. SALARIES 107,913.95 107,913.95 1,430,650.00 -1,322,736.05 7.54%
412. PERIODICALS-REFERENCE 187.89 187.89 30,000.00 . -29,812.11 0.63%
415. LIBRARY MATERIALS
02-415 . YOUTH SERVICES 516.19 516.19 45,000.00 -44,483.81 1.15%
04-415. KANSAS DEPT. 0.00 0.00 0.0%
05-415 INFORMATION SERVICES/CAMPBELL 126.37 126.37 10,000.00 -9,873.63 1.26%
08-415. ADULT COLLECTION 9,810.77 9,810.77 88,000.00 -78,189.23 11.15%
Total 415 . LIBRARY MATERIALS 10,453.33 10,453.33 143,000.00 -132,546.67 7.31%
416 . INFORMATION TECHNOLOGY 2,040.00 2,040.00 27,000.00 -24,960.00 7.56%
417. LIBRARY MAT Audio-Visuals 1,408.48 1,408.48 100,000.00 -98,591.52 1.41%
420 . SUPPLIES 3,222.37 3,222.37 16,000.00 -12,777.63 20.14%
425. POSTAGE 334.00 334.00 16,000.00 -15,666.00 2.09%
430. WATER 264.93 264.93 6,000.00 -5,735.07 4.42%
435 . LIGHT & HEAT 8,303.12 8,303.12 96,000.00 -87,696.88 8.65%
440 . TELEPHONE 423.98 423.98 6,000.00 -5,576.02 7.07%
.445 . REPAIRS & MAl NT 2,014.10 2,014.10 42,000.00 -39,985.90 4.8%
450 . FURNITURE & EQUIPMENT 69.67 69.67 7,000.00 -6,930.33 1.0%
460 . STAFF DEVELOPMENT & TRAVEL 898.00 898.00 18,000.00 -17,102.00 4.99%
465 . ACCOUNTING 159.00 159.00 6,000.00 -5,841.00 2.65%
470 . INSURANCE 100.00 100.00 26,000.00 -25,900.00 0.39%
475 . PROGRAMS & PROMOTIONAL 3,372.81 3,372.81 30,000.00 -26,627.19 11.24%
485 . AUTOMATION 3,929.80 3,929.80 72,000.00 -68,070.20 5.46%
505 . CONTINGENCY 604.17 604.17 36,000.00 -35,395.83 1.68%
510 . CAPITAL EXPENDITURES 50,000.00 -50,000.00 0.0%
Total Expense
$819,790.85 $819,790.85
January Jan-Dec 09 Bud et $ Over Budget % of Budget
Income
305-2 . APPROPRIATIONS (EMP BEN) 179,893.59 179,893.59 367,083.00 -187,189.41 49.01 %
310-2. UNENCUMB CASH BAL PREV (EMP B) 36,859.00 -36,859.00 0.0%
Total Income Employee Benefit 403,942.00 -403,942.00 0.0%
Expense
760 . SOCIAL SECURITY TAXES EMPLOYER 7,527.26 7,527.26 109,460.00 -101,932.74 6.88%
765 . KPERS EXPENSE EMPLOYER 6,934.82 6,934.82 84,755.00 -77,820.18 8.18%
770 . UNEMPLOYMENT INS EMPLOYER 98.14 98.14 1,430.00 -1,331.86 6.86%
775 . HEALTH INSURANCE EMPLOYER 14,722.50 14,722.50 201,997.00 -187,274.50 7.29%
780 . WORKERS COMP INSURANCE 6,300.00 -6,300.00 0.0%
Total Expense Employee Benefit 29,282.72 29,282.72 403,942.00 -374,659.28 7.25%
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Page 1 of 1
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Monthly Activity
Report
JANUARY 2010
SALINA PUBLIC LIBRARY
11
4
93
2,573
356
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Activities: 5
Contacts: 6
Homebound: 21
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Chat:
On-line Ask a Librarian
Program Attendance:
Info Services Question
Interlibrary Loans:
li:lC?b"gi.!R9Y~G~i(i~I;1
Internet Users: 5,803
Microsoft Office: 11
Computer Students: 193
Digital Design: 39
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Program Attendance: 644
Game Computers & Sof!:ware Use: 76
Internet Use: 614
Total Group Visits: 0
Outreach: 3
Sessions: 8
Participants: 99
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Press Releases: -62 ."
EXternal Contacts: 475
Internal PR: 572
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Adult Borrowers:(includes V.S.)
Child Borrowers:
New Library Cards:
Adult:
Youth Services
Materials Reserved:
Total 1,765
CoJ\e~ti9n:~M~nagern:e~~.Il,1;~::iij&)[i~~,(~t~~{;~j\i~1~!ii}~.!t~i,~;~'i~:~~;~
Items Processed Monthlv YTD
Adult: 829 829
Youth Services: 210 210
Total: " 1,039 1,039
6,185
1,141
27,143 27,143
1,378 1,378
16,665 16,665
816 816
1,699 1,699
47,701 57,126 47,701
4,953 6,185 4,953
1,149 1,141 1,149
241 239 241
114 115 114
Adutt Materials:
Adult Renewals:
Youth Services Materials:
Youth Services Renewals:
Web Cat Renewals:
Total Circulated:
"57,126
239
115
1,786 1,765 1,786
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" Monthlv m
Prescott Room: 39 39
Small Conference Rm: 30 30
Tech CenterConfRm: 22 22
Learning Center: 38 38
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Librarian's Report
Over the past month, I have been working on: annual reports, Census 2010 Steering Committee,
CKLS funding, security issues, coffee shop, adult remodel ideas and the usual day to day
business and personnel things. Use of the library is strong despite the cold weather. We have
around 40 programs, meetings and classes scheduled this week in our rooms. And, it feels like
good balance between meeting rooms, including the Learning Center, and departments.
Note the strong circulation of materials again for January. That's a great way to start the year.
People come back again and again because they are treated well and find what they need.
I met with the CKLS Administrator, Harry Willems, this week. We discussed our $12,000 grant
increase for 2010. In whole dollars, that's the largest increase in the system. Mr.Willems shared
information about system grants which he is working to increase. In future budgets, he will try to
increase our grant to a per capita level equal to the average of the next largest libraries. He will
have to try to do this without hurting the smallest libraries in the system and while cutting back
his overall budget. I will probably visit aCKLS Board meeting this spring, and we can have Mr.
Willems make a presentation to you on system grants and services. Certainly, we need to keep
communicating and trying to understand each other's situation.
Cafe Choices is having a final inspection this morning. It looks good. They have several workers
there and will begin training. They hope to have an official opening next week. Be sure to stop
by sometime for a cup of coffee and encourage people to use Cafe Choices as a place to meet.
We've installed a people counter in the Learning Center. On days like this, they will have over
100 visitors. That's a statistic that had not been counted before. Weare also wanting to install a
doorbell so staff can keep the door locked when there are no classes or programs.
Other changes: we moved our e-mail to be hosted by g-mail. The addresses stay the same. The
new web' site should be up this weekend. We have a new part time person in adult circulation-
Mark Messenger. Weare also doing cross-training at the Circ desk with Youth Services. Also,
the Martin Luther King Jr. mural from St. John's Missionary Baptist Church has been installed.
Our big news this month is the retirement of Nancy Reese after 28 years of service. Nancy is on~
of our strong professional librarians who has had a real influence on library development. She is
our adult collection manager. At one time, she did that job while also being the automation
system administrator for our first system back in the '90's, while also supervising Tech Services.
She has an excellent grasp of our collection'and that is so hard to replace. We are transitioning
collection development duties to 4 MLS Information Services Librarians who are managed by
Angela Allen. This is a big change for the library and Nancy's knowledge, memory, questioning
style and big laugh will be missed.
As always, if you have a question or suggestion, let me know. Thanks for your help.
Joe McKenzie
Library Director