11-23-2009 MinutesCommission
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
November 23, 2009
4:00 p.m.
The City Commission convened at 2:00 p.m. in a Study Session on the Municipal Water Plan
Revisions and Junkyards and Salvage Yards. The Regular Meeting of the Board of Commissioners
was called to order at 4:00 p.m. in Room 107, City -County Building. A roll call was taken followed by
the Pledge of Allegiance and a moment of silence.
There were present:
Mayor M. Luci Larson, Chairman presiding
Commissioner Samantha Angell
Commissioner Tom Arpke
Commissioner Norman Jennings
Commissioner Aaron Peck
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Michael D. Schrage, Deputy City Manager
Lieu Ann Elsey, City Clerk
Absent: None
CITIZEN FORUM
None.
AWARDS - PROCLAMATIONS
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of November 16, 2009.
(6.2) Set December 21, 2009 as the public hearing date on the 2009 budget amendments.
(6.3) Resolution No. 09-6681 authorizing and providing for the construction of improvements to
Fire Station #1 (Project No. 08-2699).
(6.4) Resolution No. 09-6682 authorizing a renewal agreement with CVS Caremark for
prescription benefit services.
Moved by Commissioner Angell, seconded by Commissioner Jennings, to approve the
consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
(7.1) Application #PDD09-2/2A, filed by Jones Gillam Renz on behalf of the Salina Community
Theatre, St. Francis Academy and the City of Salina, requesting a change in zoning district
classification from C-3 (Shopping Center) and R-3 (Multi -Family Residential) to PDD (Planned
Development District) to create an expanded campus for the Salina Community Theatre (addressed as
303 E. Iron, 405 E. Iron and 121 N. 2°d)
(7.1a) First reading Ordinance No. 09-10524.
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Dean Andrew, Director of Planning, explained the request, property ownership, current
zoning, and proposed site plan.
A discussion followed between Mayor Larson and Mr. Andrew regarding the deposition of
Third Street, parking, future use of Second Street, and traffic flow.
.Mr. Andrew continued to summarize the proposed parking, signage, and landscaping. A
discussion followed between Mayor Larson, Mr. Andrew, and City Attorney Greg Bengtson regarding
the deposition of Founders Park and the maintenance agreement for the park and the Community
Theatre.
Mr. Andrew then responded to Commissioner Jennings' question regarding the relocation
of power lines. Mr. Andrew also outlined the ownership of the property within the development and
the Planning Commission's recommendation, conditions for approval, and parking requirements.
A discussion followed between Commissioner Jennings, Mr. Andrew, Mayor Larson,
Commissioner Angell, and City Manager Jason Gage regarding off-street parking, parking
requirements, handicap parking, and space availability for additional spaces.
Additional discussions followed between Commissioner Arpke, Commissioner Angell, Mr.
Gage, Mayor Larson and Mr. Bengtson regarding whether additional parking spaces will be needed,
traffic flow, property ownership, maintenance agreement, and off-street parking.
Mr. Andrew then responded to Commissioner Jennings' questions regarding development
on the high bank edge.
The City Commission, Mr. Gage, City Engineer Dan Stack, and Mr. Andrew conversed on
off street parking, parking in the Burger King parking lot,, placement of crosswalks, project time
frame, downtown parking and property maintenance.
Moved by Commissioner Peck, seconded by Commissioner Angell, to pass Ordinance No.
09-10524 on first reading and direct staff to include additional language to account for future parking
regulations prior to second reading of the ordinance. Aye: (5). Nay: (0). Motion carried.
(7.2) Accept the offered drainage right-of-way and internal easement dedications and authorize
the Mayor to sign the Salina Community Theatre Addition plat (Application #P09 -7/7A).
Dean Andrew, Director of Planning, explained the request, transfer of property from St.
Francis, and Planning Commission's recommendation. Mr. Andrew then responded to Commissioner
Peck's question regarding future river projects and land ownership.
Moved by Commissioner Peck, seconded by Commissioner Arpke, to accept the offered
drainage right-of-way and internal easement dedications and authorize the Mayor to sign the Salina
Community Theatre Addition plat. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(8.1) Second reading Ordinance No. 09-10523 amending Chapter 8, Article I, Division 1 of the
Salina Code by adding Section 8-12.5.1 amending Section 1008.1.4 of the 2003 International Building
Code to provide a new exception for door landings for small storage rooms.
Mayor Larson reported that Ordinance No. 09-10523 was passed on first reading on
November 16, 2009 and since that time no comments have been received.
Moved by Commissioner Angell, seconded by Commissioner Jennings, to adopt Ordinance
No. 09-10523 on second reading. A roll call was taken. Aye: (5) Angell, Arpke, Jennings, Peck,
Larson. Nay: (0). Motion carried.
(8.2) Approve architectural services contract for the new construction and remodel of Fire
Station No. 1, Project No. 08-2699.
Jason Gage, City Manager, explained the project, agreement, and funding.
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Greg Bengtson, City Attorney, noted that minor changes to the agreement would need to be
made in relation to the ten year provisions and voluntary termination,
Mr. Gage then responded to Mayor Larson regarding the project funding.
Moved by Commissioner Arpke, seconded by Commissioner Peck, to approve architectural
services contract for the new construction and remodel of Fire Station No. 1, Project No. 08-2699 with
DMA Architects in the amount of $157,000 subject to revisions outlined by the City Attorney. Aye:
(5). Nay: (0). Motion carried.
(8.3) Approve Change Order No. 1 for Manhole & Wastewater Pump Station Rehabilitation,
Project No. 09-2744.
Martha Tasker, Director of Utilities, explained the project, bids received, and project
funding.
Moved by Commissioner Angell, seconded by Commissioner Peck, to approve Change
Order No. 1 for the Manhole and Wastewater Pump Station Rehabilitation Project No. 09-2744 to
Mayer Specialty Services, LLC in the amount of $39,450. Aye: (5). Nay: (0). Motion carried.
(8.4) Approve preliminary design concepts and authorize staff to advertise for bids for the
Marymount Road Improvements, Project 09-2783 (between Iron and Crawford).
Dan Stack, City Engineer, explained the proposed improvements and funding.
A discussion followed between Mayor Larson, Commissioner Peck, Commissioner
Jennings, Mr. Stack and City Manager Jason Gage regarding the placement of the sidewalk, estimated
costs, project timeline, use of diamond grinding, and traffic flow.
Moved by Commissioner Angell, seconded by Commissioner Jennings, to approve the
preliminary design concepts and authorize staff to advertise for bids for the Marymount Road
Improvements, Project No. 09-2783. Aye: (5). Nay: (0). Motion carried.
None.
OTHER BUSINESS
ADJOURNMENT
Moved by Commissioner Peck, seconded by Commissioner Arpke, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meetina adiourned at 5:37 p.m.
[SEAL]
AT FAST:
Lieu Ann Elsey, CMC, Ci erk
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