12-15-2009 Minutes
-893-
The regular monthly meeting of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, December 15,2009, in the Tech Center Conference Room.
The following Board members were present: Nina Ainslie, Jo Reed, Karma DeForest,
Sandie Johnson, Mary Shaffer and Sheldon Lilak. Others present were Joe McKenzie,
Sandy Wilcox, and Mike Wilson, observer from the League of Women Voters.
Sheldon Lilak called the meeting to order
MINUTES:
Sheldon Lilak asked for any changes or additions to the November Board meeting
minutes.
09-49 On a motion made by Sandie Johnson and seconded by Jo Reed it was
RESOL VED THAT: The Board of Trustees of the Salina Public Library
approves the minutes of the November Board meeting as written. Motion passed.
P893. 12/15/2009
PUBLIC COMMENTS:
None
FRIENDS OF THE LIBRARY:
Friends will not meet this month. They gave gifts of Chamber gift certificates to the
staff this month.
DISCUSSION/ACTION:
Revocation of Borrower's Privilege: Reinstatement - 2nd reading
09-50 On a motion made by Karma DeForest and seconded by Nina Ainslie it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library
approves the Revocation of Borrower's Privilege Policy upon 2nd reading as
amended. Motion passed. P. 893. 12/15/2009
Holiday - 1st reading
09-51 On a motion made by Sandie Johnson and seconded by Jo Reed it was
RESOL VED THAT: The Board of Trustees of the Salina Public Library
approves the Holiday Policy upon 1st reading as amended. Motion passed.
P. 893. 12/15/2009
Intersession: Extended Semester-CLASS- 1st reading
09-52 On a motion made by Jo Reed and seconded by Mary Shaffer it was
RESOL VED THAT: The Board of Trustees of the Salina Public Library
approves the CLASS Intersession Policy upon 1 sl reading as amended. Motion
passed. P. 893. 12/15/2009
-894-
Retirement Policy- 1st reading
09-53 On a motion made by Jo Reed and seconded by Nina Ainslie it was
RESOL VED THAT: The Board of Trustees of the Salina Public Library
approves the changes to the Retirement Policy upon 1 sl reading. Motion passed.
P.894. 12/15/2009
Employee Assistance Program (EAP)- 1st reading
09-54 On a motion made by Nina Ainslie and seconded by Sandie Johnson it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library
approves the changes to the Employee Assistance Policy as amended upon 1 sl
reading. Motion passed. P. 894. 12/15/2009 '
DISCUSSION/ACTION:
Adult Remodel Project:
The committee will meet in January. The Architect has found a desk to be used as the
Information and Referral desk. The Architect would still like to make some changes to
the ceiling in this area.
FINANCIAL REPORT:
Discussion was held on the Capital Improvement Transfer and the fact that we will not
be transferring money to the Capital Improvement Fund this year.
STATISTICAL REPORT:
Library use continues to be strong. December should slow down a little bit. Circulation
is up significantly over last November.
LIBRARIAN'S REPORT:
We closed early due to the weather one day this month. Health Insurance rates stayed
flat for 2010 so we should have more carry over in our employee benefit fund next year.
The Spring CLASS catalog will be coming out soon. Representatives from Honeywell
have been here inspecting our systems this last week. Joe is working with the United
Way Census 2010 project targeting the "at risk" populations. Joe also spoke to the
Board about possibly awarding an extra personal day to our employees this year in lieu
of not being able to give much of a cash salary increase this year.
09-55 On a motion made by Nina Ainslie and seconded by Jo Reed it was
RESOLVED THAT: The Board of Trustees ofthe Salina Public Library
approves giving full time employees an extra Personal Day next year. Motion
passed. P. 894. 12/15/2009
-895-
We will be closed for Martin Luther King Day. Three employees will be attending PLA
this Spring. We have received the new cloth book bags and have begun to check them
out to patrons at the Adult Circulation Desk.
09-56 n a motion made by Mary Shaffer and seconded by Sandie Johnson it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn
at 8:23 a.m. Motion passed. P895. 12/15/09.
/~, -- .
iL:~'1 V. , (1~l_u
Secretary, Nina Ainslie
Date 12/15/2009
Salina Public Library
REVENUE/EXPENDITURE REPORT
DECEMBER 2009
1 2 3 4 5
DEC Jan-Dec 2009 Budget $ Over Budget % of Budget
ncome
305 . APPROPRIATIONS 44,489,14 2,109,565,64 2,045,148,00 64,417,64 103.15%
310 . UNENCUMBERED CASH BAL REV YR 88,733,00 90,691.00 -1,958.00 97.84%
315. INTEREST INCOME 70.42 1,603.96 20,000,00 -18,396.04 8.02%
316 MISC. INCOME 594.21
rotallncome 44,559.56 2,200,496.81 2,155,839.00 44,657.81 102.07%
::xpense
410 . SALARIES 115,408.88 1,355,918.17 1,427,839.00 -71,920.83 94.96%
412. PERIODICALS-REFERENCE 821.39 28,489.23 29,000.00 -510.77 98.24%
415. LIBRARY MATERIALS
02-415' YOUTH SERVICES 6,872.50 43,146.74 45,000.00 -1,853.26 95.88%
04-415. KANSAS DEPT. 10.00 1,506.50 4,000.00 -2,493.50 37.66%
05-415. REFERENCE 1,746.50 8,177.56 19,000.00 -10,822.44 43.04%
08-415' ADULT COLLECTION 6,171.44 89,864.13 88,000.00 1,864.13 102.12%
Total 415 . LIBRARY MATERIALS 14,800.44 142,694.93 156,000.00 -13,305.07 91.47%
416 . INFORMATION TECHNOLOGY 1,195.40 24,469.80 25,000.00 -530.20 97.88%
417. LIBRARY MAT Audio-Visuals 6,719.63 91,044.79 90,000.00 1,044.79 101.16%
420. SUPPLIES 1,356.14 14,133.25 14,000.00 133.25 100.95%
425. POSTAGE 8,443.30 22,000.00 -13,556.70 38.38%
430, WATER 219.70 5,101.26 8,000.00 -2,898.7 4 63.77%
435 . LIGHT & HEAT 9,271.02 88,496.97 84,000.00 4,496.97 105.35%
<40 . TELEPHONE 429.63 5,372.54 6,000.00 -627.46 89.54%
S. REPAIRS & MAINT 5,591.05 32,941.58 42,000.00 -9,058.42 78.43%
.50, FURNITURE & EQUIPMENT 791.82 4,055.56 7,000.00 -2,944.44 57.94%
460. STAFF DEVELOPMENT & TRAVEL 312.45 7,257.59 18,000.00 -10,742.41 40.32%
465 . ACCOUNTING 39.00 5,639.95 6,000.00 -360.05 94.0%
470 . INSURANCE 3,286.00 18,966.62 24,000.00 -5,033.38 79.03%
475 . PROGRAMS & PROMOTIONAL 2,866.24 18,822.71 30,000.00 -11,177.29 62,74%
485 . AUTOMATION 8,765.38 47,188.61 82,000.00 -34,811.39 57.55%
505 . CONTINGENCY 253.85 1,454.70 10,000.00 -8,545.30 14.55%
510. CAPITAL EXPENDITURES 75,000.00 -75,000.00 0.0%
Total Expense 172,128.02 1,900,491.56 2,155,839.00 -255,347.44 88.16%
-$127,568.46 $300,005.25
NOV Jan-Dec 2009 Budget $ Over Budget % of Budget
Income
305-2 . APPROPRIATIONS (EMP BEN) 7,335.76 376,970.82 360,413.00 16,557.82 104.59%
310-2' UNENCUMB CASH BAL PREV (EMP B) 0.00 51,569.00 22,868.00 28,701.00 225.51%
Total Income Employee Benefit 7,335.76 428,539.82 383,281.00 45,258.82 111.81%
Expense
760. SOCIAL SECURITY TAXES EMPLOYER 6,850.19 93,463.09 109,229.00 -15,765.91 85.57%
765 . KPERS EXPENSE EMPLOYER 6,237.72 64,779.63 76,151.00 -11,371.37 85.07%
770 . UNEMPLOYMENT INS EMPLOYER 102.77 1,232.17 1,427.00 -194.83 86.35%
775, HEALTH INSURANCE EMPLOYER 13,874.00 170,292.00 190,574.00 -20,282.00 89.36%
780, WORKERS COMP INSURANCE 2,438.00 7,056.00 5,900.00 1,156.00 119.59%
Total Expense Employee Benefit 29,502.68 336,822.89 383,281.00 -46,458.11 87.88%
Page 1 of 1
SALINA PUBLI C LIBRARY
Ilnformation Services
Chat:
On-line Ask a Librarian:
Program Attendance:
Info Services Questions:
Interlibrary Loans:
!Technology Center
Internet Users:
Microsoft Office:
Computer Students:
Digital Design:
11
4
60
2,184
279
5,035
19
35
20
IYouth Services Department
Program Attendance:
Game Computers & Software Use:
Internet Use:
Total Group Visits:
Outreach:
I
737
51
600
o
3
Monthly Activity
Report
DECEMBER 2009
IOutreach
Activities: 5
Contacts: 3
Homebound: 22
I CLASS
Sessions: 16
Participants: 243
Ipublic Relations Activities
Press Releases:
External Contacts:
Internal PR:
I
16
7,521
1,330
ICirculation of Materials
Adult Materials:
Adult Renewals:
Youth Services Materials:
Youth Services Renewals:
WebCat Renewals:
Total Circulated:
Adult Borrowers:(includes Y.S.)
Child Borrowers:
New Library Cards:
Adult:
Youth Services
Materials Reserved:
Total
DEC 09 . DEC 08
33,214 20,773
3,554 1,339
12,984 11 ,908
1,776 731
1,895
51,528 36,646
3,748 4,679
578 1,078
159 151
84 88
1,196
1,322
I Collection Management
Items Processed
Adult:
Youth Services:
Total:
Monthly
859
486
1,345
I
YTD
9,904
4,567
14,471
YTD 09 YTD 08
344,758 270,430
25,263 18,435
201,126 190,129
13,114 10,631
18,684 21,698
602,945 511,323
62,974 59,150
14,900 15,766
3,240
1 ,4 72
2,611
1,571
23,336
19,011
I Meeting Room Use
Monthly
21
24
29
29
Prescott Room:
Small Conference Rm:
Tech Center Canf Rm:
Learning Center:
I
YTD
451
335
345
420
Librarian's Report
The new year has picked up where 2009 left off-- a steady stream of patrons in the doors and
strong use of our services, collections and programs. It's great to see so many cars in the parking
lot and people checking out materials. Take note of that circulation statistic tor the year- over
600,000 items. That's a very healthy number. It represents an incredible 17% increase.
We had staff meetings this week to review our mission and vision. The staff interacted well
and responded with care and thought on services and ideas that currently meet our mission
and others that could help in the future. They mentioned Interlibrary Loan, the new ability to
reserve anything, security measures, CLASS and other programs. They liked how staff talked to
patrons and our interest in finding new ways to communicate (e-mail notification, chat and text).
They thought more bilingual employees would be helpful as would volunteer delivery of
materials to daycare providers. They liked the words enrich, accessible. learning, evolving and
dynamic in our mission. We also discussed changes in our community that may impact how we
serve these evolving needs. There was good interest, focus and discussion.
Work is taking place in the south lobby for the expected opening of the cafe in February. They
had a fridge delivered, planned signage, put up some new paint and have interviewed potential
managers. There will be issues and we will work through them. I have asked someone from
Choices to come to our meeting to discuss this partnership.
You may have noticed the CLASS catalog came out on the 10'11, not the SUI. There was a problem
in the first printing and we didn't want to put the first product out. Anvway, registration is
underway and the early birds are getting the classes they wanted. In the first two days, income on
registrations was at $4,267, as compared to $2,369 a year ago. Changing to a Sunday insert may
have made a difference. But it does indicate people like the format and continue to be interested
in taking a class and learning.
I have not received a draft proposal from Honeywell for the energy improvement project. They
were here in December a few times, but we should know something soon.
We are studying the feasibility of opening up some of our catalog computers to short term
Internet use - no games, iust e-mail and searching. We hope to test this soon. Melanie has an
exciting update to our web page nearing completion. I think you'll like it and we know more
people continue to find it and use it. I have the Info Services staff workroom on the agenda. I
think we can do this outside the larger remodel project. It is a separate room. We can consider
the FinesIMiscellaneous account to pay for it. I'm thinking Ks. Correctional Industries again.
It seems like a long time since our last meeting. I'm looking forward to an awesome and
interesting year in 2010 and am glad you are a part of the library.
Joe McKenzie
Library Director