10-20-2009 Minutes
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-889-
The regular monthly meeting of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, October 20, 2009, in the Tech Center Conference Room.
The following Board members were present: Nina Ainslie, Brian Schmidt, Karma
DeForest, Jo Reed, Luci Larson, Sandie Johnson, Mary Shaffer and Sheldon Lilak.
Others present were Joe McKenzie, Sandy Wilcox, and Mike Wilson, observer from the
League of W omen Voters.
Sheldon Lilak called the meeting to order
MINUTES:
Sheldon Lilak asked for any changes or additions to the September Board meeting
minutes.
09-42 On a motion made by Jo Reed and seconded by Karma DeForest it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the September Board meeting as written. Motion passed. P889. 10/20/2009
PUBLIC COMMENTS:
None
FRIENDS OF THE LIBRARY:
The Friends Book Sale raised $3412.00 from the last book sale. They have also received
several donations.
DISCUSSION/ACTION:
- Energy Audit and Improvement Program:
We haven't received the contract from Honeywell yet.
Revocation of Borrower's Privilege; Reinstatement: 1st Reading
The Board reviewed the policy change.
09-43 On a motion made by Sandie Johnson and seconded by Jo Reed it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
Revocation of Borrower's Privilege; Reinstatement Policy with changes upon 1st
reading. Motion passed. P.889. 10/20/2009
Reserve Policy - 2nd n~ading
09-44 On a motion made by Nina Ainslie and seconded by Karma DeForest it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
Reserve Policy as written upon 2nd reading. Motion passed. P.889..10/20/2009
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-890-
Library Cards Policy - 2nd reading
Changes will be made and the Board will review again at the next Board meeting.
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FINANCIAL REPORT:
. The Board asked questions about certain line items. We had a large expenditure for
periodicals. Angela Allen looked at our periodical list and cut that expenditure
significantly. Joe McKenzie handed out a 2009 Financial Projection for the 4th quarter
showing we should have sufficient carry";over for next year and no Capital Improvement
transfer this year.
STATISTICAL REPORT:
September was a busy month. Adult Circulation and internet use remain high. The
circulation of media items is up from last year.
LIBRARIAN'S REPORT: ~~"-,,,_, --'-
The annual Staff In-service Training Day will be held November 11th. We will be
spending the morning traveling to each department getting a review of what goes on in
that department. In the afternoon we will have Candy Whirley present a workshop
titled Bridging the Gap by Understanding Genders, Generations and Genetics.
. Joe also reviewed the Adult Services space remodel. First priority will be the -
Information Services Staff work area and the Inforni.ation Services desk area. Another
priority is to add electrical for lap top use. Also in the plans are construction of another
silent study room and a small meeting room. The Committee will meet again next
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Joe also asked for a volunteer to serve on the CKLS strategic planning committee.
We will be switching to Securitas for our security services. We will have security here
seven days a week.
W ealso have two people that have expressed interest in having a business in the coffee
shop area.
.. BOARD COMMENTS:
Mary Shaffer commented on the photo exhibit in the coffee shop area. Karma DeForest
said that she had a family member take computer classes here at the library and they
said that they were very pleased. M.ary Shaffer suggested looking into additional lighting
outside the library for improved security.
09-45 On a motion made by Mary Shaffer and seconded by Nina Ainslie it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at
8:20 a.m. Motion passed. P890. 10/20/09.
'kvd~'
Secretary, Nina Ainslie
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Date 10/20/09
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Salina Public Library
REVENUE/EXPENDITURE REPORT
OCTOBER 2009
. 1 2 3 4 5
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OCT Jan-Oct. 09 Budget $ Over Budget % of Budget
come
305, APPROPRIATIONS 64,323.56 2,065,076.50 2,045,148.00 19,928.50 100.97%
310' UNENCUMBERED CASH BAL REV YR 88,733.00 90,691.00 . -1,958.00 97.84%
315 . INTEREST INCOME' 126.86 1,432.31 20,000.00 -18,567.69 7.16%
316 MISC. INCOME 594.21
Total Income 64,450.42 2,155,836.02 2,155,839.00 -2.98 100.0%
Expense c
410. SALARIES 110,401.18 1,132,217.58 1,427,839.00 -295,621.42 79.3%
412. PERIODICALS-REFERENCE 769.25 26,789.84 29,000.00 -2,210.16 92.38%
c' 415. LIBRARY MATERIALS
02-415. YOUTH SERVICES 708.46 26,542.84 45,000.00 -18,457.16 58.98%
04-415. KANSAS DEPT. 0.00 1,467.36 4,000.00 -2,532.64 36.68%
05-415' REFERENCE 326.71 6,322.68 '19,C100.00 . -"12,677.32 33.28%
08-415. ADULT COLLECTION 4,207.05 76,507.88 88,000.00 -11,492.12 86.94%
Total 415 . LIBRARY MATERIALS 5,242.22 110,840.76 156,000.00 -45,159.24 71.05%
416 . INFORMATION TECHNOLOGY 1,500.00 23,274.40 25,000.00 -1,725.60 93.1%
417, LIBRARY MAT Audio-Visuals 9,159.29 80,413.97 90,000.00 -9,586.03 89.35%
420 . SUPPLIES 1,142.01 11,452.85 14,000.00 -2,547.15 81.81%
425 . POSTAGE 0.00 6,362.23 22,000.00 -15,637.77 28.92%
430, WATER 286.98 4,603.46 8,000.00 -3,396.54 57.54%
435, LIGHT & HEAT 6,693.82 73,657.65 84,000.00 -10,342.35 87.69%
440 . TELEPHONE "- 521.74 4,520.33 6,000.00 -1,479.67 75.34%
<<5' REPAIRS & MAINT 2,258.95 25,135.48 42,000.00 -16,864.52 59.85%
:450 . FURNITURE & EQUIPMENT 135.78 3,263.74 7,000.00 -3,736.26 46.63%
460 . STAFF DEVELOPMENT & TRAVEL 342.42 6,364.34 18,000.00 -11,635.66 35.36%
465 . ACCOUNTING 0.00 5,175.98 6,000.00 -824.02 86.27%
470 . INSURANCE 100.00 15,558.62 24,000.00 -8,441.38 64.83%
475 . PROGRAMS & PROMOTIONAL 1,324.74 13,770.09 30,000.00 -16,229.91 45.9%
485 . AUTOMATION J 3,739.28 37,497.98 82,000.00 -44,502.02 45.73% '
505 . CONTINGENCY 0.00 825.85 10,000.00 -9,174.15 8.26%
510. CAPITAL EXPENDITURES 75,000.00 -75,000.00 0.0%
Total Expense g;?;~~Q;i~9~~..~'~. .~
-$79,167.24 $574,110.87
OCT Jan-Oct. 09 Budget' "'-' -$ Over Budget- % of Budget
Income
305-2 . APPROPRIATIONS (EMP BEN) 11,332.86 369,635.06 360,413.00 9,222.06 102.56%
310-2' UNENCUMB CASH BAL PREV (EMP B) 0.00 51,569.00 22,868.00 28,701.00 225.51 %
Total Income Employee Benefit 11 ,332.86 421,204.06 383,281.00 37,923.06 109.89%
Expense
760' SOCIAL SECURITY TAXES EMPLOYER 7,751.87 79,060.23 109,229.00 -30,168.77 72.38%
765 . KPERS EXPENSE EMPLOYER 5,283.30 53,273.05 76,151.00 -22,877.95 69.96%
770 . UNEMPLOYMENT INS EMPLOYER 101.05 1,030.99 1,427.00 -396.01 72.25%
. 715' HEALTH INSURANCE EMPLOYER 13,874.00 142,544.00 190,574.00 -48,030.00 74.8%
780 . WORKERS COMP INSURANCE 0.00 4,618.00 5,900.00 -1,282.00 78.27%
Total Expense Employee Benefit 27,010.22 280,526.27 383,281.00 -102,754.73 73.19%
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Page 1 of 1
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SALINA PUBLIC LIBRARY
IhlfQrmation Sel'V~ces'<, ,,' "
On-line Ask a Librarian:
Program Attendance:
Info Services Questions:
Interlibrary Loans:
II~ljf\ijl~}t;:~e"te('.~!.:?~!~~~i~jw;~~.1
Internet Users: .
Microsoft Office:
Computer Students:
Digital Design:
'';iJ';:<~'o'''';C;.~. "
13
59
2,826
410
5,475
44
74
30
l YQl:ltb~eryices ,pepa~,"t!r)t;;~j~i~:'J,;,\;":~V4;g;1
Program Attendance:
Game Computers & Software Use:
Internet Use:
Total Group Visits:
Outreach:
'Ci"culatiijn:bf.Ift~"ill.::,j;i;;:tj1':'tji;i;f
Adult Materials:
Adult Renewals:
Youth Services Materials:
Youth Services Renewals:
WebCat Renewals:
Total Circulated:
Adult Bo,rrowers:(includes Y.S.)
Child Borrowers:
New Library Cards:
Adult:
Youth Services
Mat~rials Reserved:
Total
ICollectiQI1Mariagementi\i'
Items Processed
Adult:
Youth Services:
Total:
1,120
73
603
o
1
;~Q~\ "';:",;.:1.hOCJ'i09
34,333
3,242
15,210
1,544
:,,}/~;fA;'i~;;3,,1;:\:'... ".- .
Monthlv
470
486
956
54,329
6,322
1,216
254
104
2,027
, . ,,:,;';:!".,'.,;;:, ';;1
YTD
8,367
3,658
12,025
;:;OCJ,08
22,512
1,595
15,138
891
1,913
42,049
4,965
1,179
1,644
Monthly Activity
Report
OCTOBER 2009
~Outreach<
Activities:
Contacts:
Homebound:
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4
1
20
t~I,;;A$S";(\\ii:,:;}!4;~?;ilii:'lj;i1\~f4:,:)l')i~:\;i~,~:;:j11;cJq:r;i;\,~:;~1
Sessions: 68
Participants: 1,009
I~ut>licftelations~ctivitie'}(;i}iii~;\ t
Press Releases: 16
External Contacts: 258
Internal PR: 309
;';}i,:Jf'!1:(~:;):': ;)I.)'Y7[I)'P$ :~}.;i\Y1D;P8i;!:i:
278,850 228,668
18,575 15,656
172,663 165,060
9,861 9,060
18,684 17,951
498,633 436,395
55,141
13,778
49,652
13,552
232
109
2,260
1,389
2,859
1,307
19,552
16,290
IMeeting RoomUse';
-f ";i~~i.1r:1t1;\~::_";i~ ~i"_;O-'- -
Prescott Room:
Small Conference Rm:
Tech Center Conf Rm:
Learning Center:
Monthlv
52
28
27
72
';"1
">'.":,\...'~<," '-
_"__' 0::, ';;jj.
,:i<&;.i>;', I
YTD
395
276
290
325
...
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Librarian's Report
Please note we are going to meet across the street in the Community Learning Center - just
because we haven't been over there in awhile. It's a busy place. Last month, they hosted 72
classes, programs 0r meetings. Let's check it out.
FCIP: I received the long state approved contract for the energy improvement project from
Honeywell via e-mail on Sunday. This is just for the investment grade audit. The cost is five
cents per square foot, or $3,000. Ifwe go forward with the project, that cost can be rolled into
our project costs. The contract has been reviewed and approved, by the attorney for the county. I
am checking with them and the Building Authority to see if it is the same contract and basic
terms of agreement. I know Honeywell would like to have a proposal the end of this year.
Asist Day: Weare finalizing preparations for our annual staff in-service Training day. It is
scheduled for Nov. 11. People seem to like a work/learning day together. We laugh. We enjoy a
nice lunch. The day is different each year. Our common theme this year is understanding. We
want to better understand the work of each department and we want to increase understanding of
the differences in generations and genders. That's. a tall order, but if we have open minds and
good information, we may strengthen our work community.
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Legislator Tour and Lunch: I have sent contact info to area legislators to try to line up a day for
local legislators to come in for a quick tour and lunch. I hope this can happen before they return
to Topeka for the new session. We always need their support, even in times when they do not
have the resources to increase state funding to libraries.
Stats: The stats page may look slightly different because of our change to KOHA and the way
'stats compile in that system. Weare still not sure if renewals are counted in the circulation stats.
I think they must be or otherwise our totals would be even higher. As it is, the adult circ stat
increase is huge. Always remember that this manifests itself in an increased number of materials
for staffto checkout/in and shelve, as well as problems to resolve. Throughout the library,
employees have worked extra hard this year, with both the increase in usage and other changes.
Adult Remodel Project: Our next meeting is scheduled for November 17 at 2 PM. We are
narrowing our choices and should have a good idea of what we would like to see happen before
the end ofthe year; The project has exciting possibilities and we can review info at the Board
meeting and take your input back to the committee. James Hall, who was a Board member when
the committee started, continues to serve on this committee, along with Jo Reed and 4 staff.
We have just 2 more weeks of regular pre-school storytime programs for the fall. Next week.
includes guest readers to help celebrate Kansas Reads to Pre-schoolers. Fun Fridays continues in
Youth Services. Santa will be here in early December.
As always, thanks for being an integral part of your Salina Public Library. Don't hesitate to let
me know if you have questions or suggestions.
. Joe McKenzie, Library Director