10-26-2009 MinutesCommission
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
October 26, 2009
4:00 p.m.
The City Commission convened at 2:30 p.m. in a Study Session on Special Use Vehicles and Firearms
Regulations. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in
Room 107, City -County Building. A roll call was taken followed by the Pledge of Allegiance and a
moment of silence.
There were present:
Mayor M. Luci Larson, Chairman presiding
Commissioner Samantha Angell
Commissioner Norman Jennings
Commissioner Aaron Peck
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: Commissioner Tom Arpke
CITIZEN FORUM
None.
AWARDS - PROCLAMATIONS
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of October 19, 2009.
Moved by Commissioner Jennings, seconded by Commissioner Angell, to approve the
consent agenda as presented. Aye: (4). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
(7.1) Application #PDD81-4K, filed by the Farbman Group, requesting an amendment of the
Central Mall PDD to allow a pylon sign on property addressed as 2259 S. Ninth Street.
(7.1a) First reading Ordinance No. 09-10522.
Dean Andrew, Director of Planning, explained the request and Planning Commission's
recommendation and conditions for approval. Mr. Andrew then responded to Mayor Larson's
questions regarding C-3, C-4, and C-5 districts and height regulations.
Mr. Andrew also responded to Commissioner Jennings' question regarding the proposed
sign dimension and the applicant's intended use of the reader board.
. Moved by Commissioner Angell, seconded by Commissioner Peck, to pass Ordinance No.
09-10522 on first reading. Aye: (4). Nay: (0). Motion carried.
ADMINISTRATION
(8.1) Bicentennial Center Business Plan.
(8.1a) Resolution No. 09-6669 approving the Business Plan.
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(8.1b) Resolution No. 09-6670 approving the rental price schedule, annual increases
and pricing discretion.
(8.1 c) Resolution No. 09-6671 approving the catering price increase and pricing
discretion.
Marshall Perry, Bicentennial Center Manager, outlined the changes to the business plan
since presented in study session.
A discussion followed between City Manager Jason Gage, Mr. Perry, and the Commission
regarding maintenance capital, staffing, food service pricing, coordination of other events within the
community, increasing and decreasing pricing, and multi -day pricing.
Commissioner Jennings expressed concerns of the staffing addition. Mr. Gage responded
clarifying that along with the addition of the events coordinator a position would be eliminated in the
food and beverage division. Mr. Gage and Mr. Perry also answered Commissioner Angell's question
regarding hiring timeline.
A discussion followed between Mr. Perry, Mr. Gage, and the Commission regarding
number of events planned, future event projections, multi-year commitments, job responsibilities of
the event coordinator, community impact, coordination with other venues within the community, and
maintenance capital.
Moved by Commissioner Peck, seconded by Commissioner Angell, to adopt Resolution
No. 09-6669. Aye: (4). Nay: (0). Motion carried.
Moved by Commissioner Peck, seconded by Commissioner Angell, to adopt Resolution
No. 09-6670. Aye: (4). Nay: (0). Motion carried.
Moved by Commissioner Peck, seconded by Commissioner Angell, to adopt Resolution
No. 09-6671. Aye: (4). Nay: (0). Motion carried.
(8.2) Resolution No. 09-6672 amending the City's Purchasing Policy, pertaining to the
promotion and co -promotion of events at the Bicentennial Center.
Marshall Perry, Bicentennial Center Manager, explained the amendment. City Manager
Jason Gage commented on promoting and co -promoting of events and the use of pre and post event
assessments.
A discussion followed between the Commissioners, Mr. Perry, and Mr. Gage regarding
community demographics, use of the pre -assessments, and minimizing risks.
Moved by Commissioner Angell, seconded by Commissioner Jennings, to adopt
Resolution No. 09-6672. Aye: (4). Nay: (0). Motion carried.
(8.3) Approve Change Order No. 2 for the Bicentennial Center Renovation Improvements, Phase
2, Project No. 09-2772.
Marshall Perry, Bicentennial Center Manager, summarized the status of the project, energy
conversation improvements, change order and project funding.
A discussion followed between Commissioner Peck, Commissioner Angell, Commissioner
Jennings, Mayor Larson, and Jeff Gilliam with Jones Gilliam Renz Architects. The Commission
expressed their concerns of lack of competitive bidding on the second phase and use of the change
order. Mr. Gilliam explained that there was a lack of interest from general contractors on the first
phase because of the aggressive timeline. He continued to state that he felt that by awarding the
change order it would be more economical due to the overlapping of labor and materials, equipment
availability, use of the same subcontractors, and would eliminate the starting and stopping of the
project due to scheduled events at the Bicentennial Center; overall that Phase 2 would cost the City
more if postponed.
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Additional discussions followed between Commissioner Jennings, Mr. Gilliam and Mr.
Gage regarding the scope of work and whether local subcontractors would be used.
Commissioner Peck expressed his reservation of awarding the change order, but felt that
from a business prospective that it made sense.
Commissioner Jennings, Mayor Larson, and Mr. Gilliam spoke on the project timeline, use
of local subcontractors, and the City's bidding process.
Sylvia Rice, Chamber of Commerce, urged the Commission to approve the change order.
She felt that completion of the improvements would be important securing future events at the
Bicentennial Center.
Additional comments where made by Commissioner Peck, Mr. Gage, Commissioner
Jennings, and Mayor Larson of attracting new clients, bid process and use of change orders, project
aggressive timeline, and the conservation improvement funding.
Item dies due to lack of a motion.
(8.4) Request for executive session (legal).
Moved by Commissioner Peck, seconded by Commissioner Angell, to recess into
executive session for 30 minutes to discuss with legal counsel matters subject to the attorney-client
privilege for the reason that public discussion of those matters would waive the privilege and
adversely affect the City's interest in the matters and reconvene in this room at 6:04 p.m. Aye: (4).
Nay: (0). Motion carried.
The City Commission recessed into executive session at 5:34 p.m. and reconvened at 6:10
p.m.
Moved by Commissioner Angell, seconded by Commissioner Jennings, that the
Commission acknowledge the withdrawal of the Session Law Firm as the City's environmental
counsel for the former Schilling Air Force Base matter and authorize the City Manager to engage
environmental counsel, in concert with the other local public entities involved in the matter. Aye: (4).
Nay: (0). Motion carried.
None.
OTHER BUSINESS
ADJOURNMENT
Moved by Commissioner Jennings, seconded by Commissioner Peck, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried. The
meeting adjourned at 6:11 p.m.
(SEAL)
ATTEST:
l.CJ�
Sh di Wicks, Deputy City Clerk
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