10-05-2009 MinutesCommission
Action #
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1
;IIT
09-798
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
October 5, 2009
4:00 p.m.
The City Commission convened at 2:30 p.m. in a Study Session for on the Comprehensive Plan. The
Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -
County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence.
There were present:
Mayor M. Luci Larson, Chairman presiding
Commissioner Samantha Angell
Commissioner Tom Arpke
Commissioner Norman Jennings
Commissioner Aaron Peck
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager (arrived at 4:35 p.m.)
Michael D. Schrage, Deputy City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: None
CITIZEN FORUM
None.
AWARDS - PROCLAMATIONS
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public hearing on Petition No. 4320, filed by Roger Bhakta, requesting vacation of a
portion of the Broadway Boulevard and North Street right-of-way (at the northwest corner of the
Broadway Boulevard — North Street intersection).
(5.1a) First reading Ordinance No. 09-10520.
Mayor Larson opened the public hearing.
Dean Andrew, Director of Planning, explained the request, property ownership, and that
there were no objections from the other utility companies.
A discussion followed between Commissioner Peck and Mr. Andrew regarding the
improvements, parking, and traffic control.
There being no further comments, the public hearing was closed.
Moved by Commissioner Peck, seconded by Commissioner Angell, to pass Ordinance No.
09-10520 on first reading. Aye: (5). Nay: (0). Motion carried.
Moved by Commissioner Arpke, seconded by Commissioner Peck to add Item 8.6 and an
executive session to the agenda. Aye: (5). Nay: (0). Motion carried.
CONSENT AGENDA
(6.1) Approve the minutes of September 28, 2009.
Moved by Commissioner Jennings, seconded by Commissioner Arpke, to approve the
consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
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Commission
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09-79891
09-7991
M
None.
DEVELOPMENT BUSINESS
ADMINISTRATION
(8.1) Second reading Ordinance No. 09-10519 annexing South Ninth Street from the southern
boundary of Riffel Addition south to Water Well Road.
Mayor Larson reported that Ordinance No. 09-10519 was passed on first reading on
September 28, 2009 and since that time no comments have been received.
Moved by Commissioner Angell, seconded by Commissioner Peck, to adopt Ordinance
No. 09-10519 on second reading. A roll call was taken. Aye: (5) Angell, Arpke, Jennings, Peck,
Larson. Nay: (0). Motion carried.
(8.2) First reading Ordinance No. 09-10518 amending Chapter 8, Article III, Division 3, Section
8-191 of the Salina Code pertaining to exemptions from skilled trade contracting and trade licensing.
Mike Roberts, Building Official, explained the current regulations, proposed amendment,
and the Building Advisory Board's recommendation. Mr. Roberts and Deputy City Manager Michael
Schrage then responded to Commissioner Jennings, Mayor Larson, and Commissioner Peck regarding
licensing and permitting requirements, and work that would be allowed under the exemption, and
work on single-family dwellings.
Moved by Commissioner Peck, seconded by Commissioner Angell, to pass Ordinance No.
09-10518 on first reading. Aye: (5). Nay: (0). Motion carried.
Mr. Schrage and Mayor Larson commented on the Building Advisory Boards review
process and seeking stakeholders input.
(8.3) Approval of an engineering agreement for Supervisory Control and Data Acquisition
(SCADA) at the Water and Wastewater Treatment Plant, Project No. 09-2780.
Martha Tasker, Director of Utilities, explained the project, agreement, and funding. A
discussion then followed between Commissioner Peck, Ms. Tasker, Commissioner Arpke, City
Attorney Greg Bengtson regarding evaluating'the proposals, life span of the equipment, and markup
cost.
Ms. Tasker and Mark Peterson with Wilson & Company responded to Commissioner
Peck's questions regarding overhead costs.
Moved by Commissioner Arpke, seconded by, Commissioner Jennings, to approve an
engineering agreement for Supervisory Control and Data Acquisition (SCADA) at the Water and
Wastewater Treatment Plant, Project No. 09-2780 with Wilson & Company, Inc. in an amount not to
exceed $16,892. Aye: (5). Nay: (0). Motion carried.
(8.4) Approve Change Order No. 1 for the Chevron Energy Conservation Project No. 08-2742.
Steve Snyder, Director of Parks and Recreation, explained the project, Facility
Conservation Improvement Program, project funding, and change order. Mr. Snyder then responded
to Mayor Larson's questions regarding the HVAC improvements at the health and police departments,
and use of funds for the Bicentennial Center improvements.
A discussion followed between Commissioner Angell Mr.. Snyder Commissioner
Jennings, Mayor Larson, Deputy City Manager Michael Schrage, Bicentennial Center Manager
Marshall Perry, and City Manager Jason Gage regarding phase two of the improvements at the
Bicentennial Center, debt service, and estimated cost of the improvements.
Moved by Commissioner Angell, seconded by Commissioner Peck, to approve Change
Order No. 1 for the Chevron Energy Conservation Project No. 08-2742 and use of the funds available
for the phase two to the Bicentennial Center improvements. Aye: (5). Nay: (0). Motion carried.
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Commission
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09-7993
09-79941
09-79951
09-7996
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(8.5) Approval of an engineering agreement for street and stormwater improvement construction
plans for the intersection of Marymount Road and Glen Avenue, Project No. 08-2712.
Dan Stack, City Engineer, explained the project, drainage issues, agreement, and funding.
Mr. Stack then responded Mayor Larson and Commissioner Arpke regarding the diagram provided;
Mr. Stack and Deputy City Manager Michael Schrage answered Commissioner Jennings' question
regarding expanding the elevation.
A discussion followed between Mr. Stack and Mayor Larson regarding future
improvements to Marymount Road.
Moved by Commissioner Jennings, seconded by Commissioner Arpke, to approve an
engineering agreement for street and stormwater improvement construction plans for the intersection
of Marymount Road and Glen Avenue, Project No. 08-2712 with RMA Engineering, LLC in an
amount not to exceed $23,400. Aye: (5). Nay: (0). Motion carried.
(8.6) Approve Change Order NoA for the Phase I of the renovations for the Bicentennial Center.
Marshall Perry, Bicentennial Center Manager, explained the asbestos found in Heritage
Hall, options available, and staff recommendation. Michael Schrage, Deputy City Manager
commented on the options available and clarified the cost of each of them.
A discussion followed between Commissioner Peck, Mr. Perry, and Mr. Schrage regarding
testing of asbestos. Additional discussion also occurred between Mayor Larson, Commissioners
Jennings, Angell, and Peck, Mr. Perry, and Mr. Schrage regarding safety, option costs, cosmetics
changes costs, and the need for the acoustic tiles.
Moved by Commissioner Peck, seconded by Commissioner Angell, to approve Change
Order No. 1 with Cheney Construction for asbestos encapsulation in an amount not to exceed $35,534.
Aye: (5). Nay: (0). Motion carried.
(8.7) Request for executive session.
Moved by Commissioner Peck, seconded by Commissioner Angell, to discuss with legal
counsel matters subject to the attorney-client privilege for the reason that public discussion of those
matters would waive the privilege and adversely affect the City's interest in the matters and reconvene
at 5:09 p.m. Aye: (5). Nay: (0). Motion carried.
taken.
The City Commission recessed at 4:59 p.m. and reconvened at 5:37 p.m. No action was
None.
OTHER BUSINESS
ADJOURNMENT
Moved. by Commissioner Arpke, seconded by Commissioner Peck, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 5:37 p.m.
[SEAL]
ATTEST:
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Lieu Ann Elsey, CMC1b%
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