09-15-2009 Minutes86-
The regular monthly meeting of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, September 15, 2009, in the Tech Center Conference Room.
The following Board members were present: Nina Ainslie, Brian Schmidt, Karma
DeForest, Jo Reed, Luci Larson, Mary Shaffer and Sheldon Lilak. Others present were
Joe McKenzie, Sandy Wilcox, Melanie Hedgespeth, Lola McKee and Mike Wilson,
observer from the League of Women Voters.
Sheldon Lilak called the meeting to order
MINUTES:
Sheldon Lilak asked for any changes or additions to the August Board meeting minutes.
09 -36 On a motion made by Jo Reed and seconded by Brian Schmidt it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the August Board meeting as written. Motion passed. P886. 09/15/2009
PUBLIC COMMENTS:
None
FRIENDS OF THE LIBRARY:
The Friends meet this afternoon at 4pm. They are preparing for their upcoming book
sale which will also include some of the art prints. Joe also mentioned that the Eagles
Auxiliary is going to contribute some of their proceeds from their BINGO program
towards the purchase of large print books.
ORIENTATION: KOHA Automation — Melanie Hedgespeth and Lola McKee
Melanie and Lola spoke to the Board about the new KOHA Automation system,
showing them what the new catalog will look like to our patrons and how the system
works. We will go live with this system on October 6th. The catalog will be shared with
Kansas Wesleyan. Patrons will be able to place holds on items that are on the shelves
and those items will be pulled every morning and held at the circ desk or sent to Kansas
Wesleyan, whichever the patron requested. Patrons can check into their account to see
a summary of items checked out, holds, fines, reading history and change their
password. There will also be a link on the site to place an ILL request. The patron can
also personalize the notifications they wish to receive. Melanie answered questions from
the Board.
DISCUSSIONIACTION:
Energy Audit and Improvement Program:
The Board discussed the Energy Audit proposal made by Honeywell.
09 -37 On a motion made by Nina Ainslie and seconded by Mary Shaffer it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves
going ahead with an investment grade energy audit. Motion passed. P.886. 09/15/2009
-887-
GAAP Waiver:
WHEREAS the Salina Public Library, Salina, Kansas, has determined that the financial
statements and financial reports for the year ended 2009 to be prepared in conformity
with the requirements of K.S.A. 75- 1120a(a) are not relevant to the requirements of the
cash basis and budget laws of this state and are of no significant value to the Library
Board or the members of the general public of the Salina, Kansas and
WHEREAS there are no revenue bond ordinances or resolutions or other ordinances or
resolutions of the municipality which require financial statements and financial reports
to be prepared in conformity with. K.S.A. 75- 1120a(a) for the year ended 2009.
09 -38 On a motion made Jo Reed and seconded by Karma DeForest it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library waives the
requirements of K.S.A. 75- 1120a(a) as they apply to the Salina Public Library for the
year ended 2009 and that the Library Board shall cause the financial statements and
financial reports of the Salina Public Library to be prepared on the basis of cash
receipts and disbursements as adjusted to show compliance with the cash basis and
budget laws of this state. Motion passed. P.886. 09/15/2009
Reserve Policy — 0 reading
09 -39 On a motion made by Karma DeForest and seconded by Nina Ainslie it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
Reserve Policy with changes upon 1St reading. Motion passed. P.887, 09115/2009
Library Cards Policy — 1St reading
09 -40 On a motion made by Karma DeForest and seconded by Mary Shaffer it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
Library Cards Policy with changes upon 1St reading. Motion passed. P.887. 08/18/2009
Revocation of Borrower's Privilege; reinstatement Policy -- 1St reading
09 -4.1 On a motion made by Jo Reed and seconded by Nina Ainslie it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
motion to table discussion of the Revocation of Borrower's Privilege Policy until the next
meeting. Motion passed. P.887. 09/15/2009
FINANCIAL REPORT:
We are on track to carry over some funds for 2010.
STATISTICAL REPORT:
Monthly activities for August continued to be busy. Adult Circulation was very high for
August.
-888-
LIBRARIAN'S REPORT:
CLASS started sessions yesterday. Story time starts up again today. We have hired
Lola McKee for the Tech Center position, Elisheva Diaz from Circ will take Lola's part
time position and Circulation has hired a new part time person. We are also starting
preparedness for the H1N1 virus. Staff will meet to discuss procedures to handle the Flee
season, scheduling, staffing, preparedness and possible closing of the library.
BOARD COMMENTS:
09 -41 On a motion made by Nina Ainslie and seconded by Jo Reed it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at
8:23 a.m. Motion passed. P888. 09115109.
Secretary, ina Ainslie Date 09/15/2009