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09-15-2009 Minutes86- The regular monthly meeting of the Salina Public Library Board of Trustees was held at 7:00 a.m. on Tuesday, September 15, 2009, in the Tech Center Conference Room. The following Board members were present: Nina Ainslie, Brian Schmidt, Karma DeForest, Jo Reed, Luci Larson, Mary Shaffer and Sheldon Lilak. Others present were Joe McKenzie, Sandy Wilcox, Melanie Hedgespeth, Lola McKee and Mike Wilson, observer from the League of Women Voters. Sheldon Lilak called the meeting to order MINUTES: Sheldon Lilak asked for any changes or additions to the August Board meeting minutes. 09 -36 On a motion made by Jo Reed and seconded by Brian Schmidt it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the minutes of the August Board meeting as written. Motion passed. P886. 09/15/2009 PUBLIC COMMENTS: None FRIENDS OF THE LIBRARY: The Friends meet this afternoon at 4pm. They are preparing for their upcoming book sale which will also include some of the art prints. Joe also mentioned that the Eagles Auxiliary is going to contribute some of their proceeds from their BINGO program towards the purchase of large print books. ORIENTATION: KOHA Automation — Melanie Hedgespeth and Lola McKee Melanie and Lola spoke to the Board about the new KOHA Automation system, showing them what the new catalog will look like to our patrons and how the system works. We will go live with this system on October 6th. The catalog will be shared with Kansas Wesleyan. Patrons will be able to place holds on items that are on the shelves and those items will be pulled every morning and held at the circ desk or sent to Kansas Wesleyan, whichever the patron requested. Patrons can check into their account to see a summary of items checked out, holds, fines, reading history and change their password. There will also be a link on the site to place an ILL request. The patron can also personalize the notifications they wish to receive. Melanie answered questions from the Board. DISCUSSIONIACTION: Energy Audit and Improvement Program: The Board discussed the Energy Audit proposal made by Honeywell. 09 -37 On a motion made by Nina Ainslie and seconded by Mary Shaffer it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves going ahead with an investment grade energy audit. Motion passed. P.886. 09/15/2009 -887- GAAP Waiver: WHEREAS the Salina Public Library, Salina, Kansas, has determined that the financial statements and financial reports for the year ended 2009 to be prepared in conformity with the requirements of K.S.A. 75- 1120a(a) are not relevant to the requirements of the cash basis and budget laws of this state and are of no significant value to the Library Board or the members of the general public of the Salina, Kansas and WHEREAS there are no revenue bond ordinances or resolutions or other ordinances or resolutions of the municipality which require financial statements and financial reports to be prepared in conformity with. K.S.A. 75- 1120a(a) for the year ended 2009. 09 -38 On a motion made Jo Reed and seconded by Karma DeForest it was RESOLVED THAT: The Board of Trustees of the Salina Public Library waives the requirements of K.S.A. 75- 1120a(a) as they apply to the Salina Public Library for the year ended 2009 and that the Library Board shall cause the financial statements and financial reports of the Salina Public Library to be prepared on the basis of cash receipts and disbursements as adjusted to show compliance with the cash basis and budget laws of this state. Motion passed. P.886. 09/15/2009 Reserve Policy — 0 reading 09 -39 On a motion made by Karma DeForest and seconded by Nina Ainslie it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the Reserve Policy with changes upon 1St reading. Motion passed. P.887, 09115/2009 Library Cards Policy — 1St reading 09 -40 On a motion made by Karma DeForest and seconded by Mary Shaffer it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the Library Cards Policy with changes upon 1St reading. Motion passed. P.887. 08/18/2009 Revocation of Borrower's Privilege; reinstatement Policy -- 1St reading 09 -4.1 On a motion made by Jo Reed and seconded by Nina Ainslie it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the motion to table discussion of the Revocation of Borrower's Privilege Policy until the next meeting. Motion passed. P.887. 09/15/2009 FINANCIAL REPORT: We are on track to carry over some funds for 2010. STATISTICAL REPORT: Monthly activities for August continued to be busy. Adult Circulation was very high for August. -888- LIBRARIAN'S REPORT: CLASS started sessions yesterday. Story time starts up again today. We have hired Lola McKee for the Tech Center position, Elisheva Diaz from Circ will take Lola's part time position and Circulation has hired a new part time person. We are also starting preparedness for the H1N1 virus. Staff will meet to discuss procedures to handle the Flee season, scheduling, staffing, preparedness and possible closing of the library. BOARD COMMENTS: 09 -41 On a motion made by Nina Ainslie and seconded by Jo Reed it was RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at 8:23 a.m. Motion passed. P888. 09115109. Secretary, ina Ainslie Date 09/15/2009