08-18-2009 Minutes
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The 2009 Public Hearing of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday August 18,2009, in the Tech Center meeting room.
The following Board members were present: Jo Reed, Nina Ainslie, Brian Schmidt,
Sandie Johnson, Karma DeForest, Luci Larson and Sheldon Lilak. Others present were
Joe McKenzie, Sandy Wilcox, Lisa Petty, Mike Wilson, Observer for the League of
Women Voters and David Clouston from The Salina Journal.
Sheldon Lilak called the Public Hearing to order. Sheldon Lilak asked for public
comments. There were none. The Board commends Joe McKenzie for proposing a
budget that does not raise the mill levy yet provides a 1 % increase for staff.
08-28 On a motion made by Sandie Johnson and seconded by Jo reed- it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns the
August 18, 2009 Public Hearing on the 2010 Budget. Motion passed P. 882 8/18/2009
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Secretary, Nina Ainslie
8/18/2009
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The regular monthly meeting of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, August 18,2009, in the Tech Center Conference Room.
The following Board members were present: Sandie Johnson, Nina Ainslie, Brian
Schmidt, Karma DeForest, Jo Reed, Luci Larson and Sheldon Lilak. Others present
were Joe McKenzie, Sandy Wilcox, Lisa Petty, Mike Wilson, observer from the League
of Women Voters and David Clouston with The Salina Journal.
Sheldon Lilak called the meeting to order
MINUTES:
Sheldon Lilak asked for any changes or additions to the July Board meeting minutes.
09-29 On a motion made by Sandie Johnson and seconded by Nina Ainslie it was'
RESOL VED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the July Board meeting as written. Motion passed. P883. 08/18/2009
PUBLIC COMMENTS:
None
FRIENDS OF THE LIBRARY:
The friends meet this afternoon at 4p.m. They will be focusing on their September book
sale. That sale will probably include some of the art prints.
ORIENTATION: Lisa Petty-CLASS
Lisa Petty spoke to the Board about the CLASS program. The new catalog came out
one week ago. There are 11 categories with over 50 classes offered. Enrollment
appears to be down a little bit this semester. We have 355 people registered so far.
22 classes have already met their minimum enrollment and 6 are already full. They
have had to. cancel two classes, one of the Zumba classes and Starting Your Own Itsy
Bitsy Vineyard. Lisa answered questions from the Board. Lisa also works with our
Youth Services Department on early literacy.
2010 LIBRARY BUDGET:
The Board went over a draft of the 2010 budget. Joe McKenzie thanked the Board for
their early direction on this 2010 budget. Weare still working on having carry over
dollars for next year. We probably won't spend our contingency and capital
improvement line items. , The Employee Benefit Fund shows an increa~e due to health
insurance costs and KPERS increases.
09-30 On a motion made by Nina Ainslie and seconde4 by Jo Reed it was RESOLVED
THAT: The Board of Trustees ofthe Salina Public Library approves the 2010 budget as
recommended. Motion passed. P.883,08/18/09
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Energy Audit and Improvement Program:
Joe McKenzie spoke to the Board about the Library participating in the Energy Audit
and Improvement Program. The City is now working on the project. The County is
looking at the program and deciding on their contractor. They look at HV AC, the
building envelope, lighting, boiler and other improvements that can be made to save
money. We are in a preliminary stage oflooking at this program and seeing if this is
something the Salina Public Library would like to participate in. Joe would like to
move forward with this project and see what projected savings the Library could get
with improvements made. This is a performance contract that is guaranteed, the
project expense paid back by the savings provided by the plan over a 10 to 20 year
period. If you don't save what they say you will, the contractor will pay the difference.
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FINANCIAL REPORT:
San'die'JoWn"son asked questions about the accounting line item and'security costs. We
have spent more out of the Fines and Misc. account this year than usual in the effort to
retain more of our General Fund monies.
STATISTICAL REPORT:
Program attendance and internet use remain high. Meeting rooms continue to get good
use. Information Services staff answered over 3000 questions for the month.
Circulation continues to be high. .
LIBRARIAN'S REPORT: '.
Joe handed out information about Trustee Training for Board Members that will be
held on Oct. 3rd and 17th. We are offering some ofthe training here. Sheldon and
Sandie attended the training last year and both highly recommended this training.
Staff is meeting with the architect today to discuss the Adult Services Area remodel.
These plans are very close to completion. The automation system change is still on
track. We are working closely with Kansas Wesleyan since we will be sharing catalogs.
We will go live with this system early in October. We are also changing the way we
have people pick up their holds and will coordinate holds and deliveries with Kansas
Wesleyan. The Department Head Group is discussing the Library Mission and Vision
Statement ~nd making sure they are still focusing on the key items or ideas listed.
THE BOARD ADJOURNED INTO EXECUTIVE SESSION
09-31 On a motion made by Jo Reed and seconded by Sandie Johnson it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn into
executive session at 7:58 a.m. for seven minutes. Motion passed. P.884. 08/18/09
,09-32 On a motion made by Sandie Johnson and seconded by Jo Reed it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library extend the
Executive Session for one minute. Motion passed. P.884. 08/18/2009
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09-33 On a motion made by Sandie Johnson and seconded by Nina Ainslie it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves a
1 % raise for the Director, Joe McKenzie, with no longevity pay. Motion passed. P.885.
08/18/2009
09-34 On a motion made by Jo Reed and seconded by Karma DeForest it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns out
of executive session at 8:06 a.m. Motion passed. P.885. 08/18/2009
BOARD COMMENTS:
Karma DeForest commented on the wonderful Summer Reading Program Party she
attended with her grandchildren. She also attended the Adult Reading Party and said it
was wonderful also. She asked if the Library has any plans to protect against the
fall/winter 6.11 s~~,~~:g.~,e" dq, prov~"e liCJ.~id b.a.nd s;mitizeq and wipes., J',be Libr3;ry
also pays for employees to receive flu shots.
09-35 On a motion made by Jo Reed and seconded by Karma DeForest it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at
8:11 a.m. Motion passed. P885. 08/18/09.
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Secretary, Nina Ainslie
Date 08/18/2009
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Salina Public Library
REVENUE/EXPENDITURE REPORT
AUGUST 2009
1 2 3 4 5
AUG Jan-Aug. 2009 Budget $ Over Budget % of Budget
Income
305 . APPROPRIATIONS 0.00 1,785,233.96 2,045,148.00 -259,914.04 87.29%
310 . UNENCUMBERED CASH BAL REV YR 88,733.00 90,691.00 -1,958.00 97.84%
315. INTEREST INCOME 150.50 1,172.59 20,000.00 -18,827.41 5.86%
316 MISC. INCOME 594.21
Total Income 150.50 1,875,733.76 2,155,839.00 -280,105.24 87.01%
Expense
410. SALARIES 110,929.21 910,030.22 1,427,839.00 -517,808.78 63.74%
412. PERIODICALS-REFERENCE 427.02 11,630.14 29,000.00 -17,369.86 40.1%
415. LIBRARY MATERIALS
02-415. YOUTH SERVICES 1,264.18 24,793.78 45,000.00 -20,206.22 55.1%
04-415. KANSAS DEPT. 0.00 1,418.24 4,000.00 -2,581.76 35.46%
05-415. REFERENCE 1,788.80 5,670.73 19,000.00 -13,329.27 29.85%
08-415. ADULT COLLECTION 5,378.53 51,779.26 88,000.00 -36,220.74 58.84%
Total 415 . LIBRARY MATERIALS 8,431.51 83,662.01 156,000.00 -72,337.99 53.63%
416 . INFORMATION TECHNOLOGY 0.00 21,774.40 25,000.00 -3,225.60 87.1%
417. LIBRARY MAT Audio-Visuals 6,558.52 64,957.02 90,000.00 -25,042.98 72.17%
420 . SUPPLIES 1,980.25 8,823.25 14,000.00 -5,176.75 63.02%
425 . POSTAGE 0.00 6,265.32 22,000.00 -15,734.68 28.48%
430 . WATER 630.04 3,450.39 8,000.00 -4,549.61 43.13%
435 . LIGHT & HEAT 7,343.73 59,662.50 84,000.00 -24,337.50 71.03%
440 . TELEPHONE 525.49 3,573.84 6,000.00 -2,426.16 59.56%
. 445 . REPAIRS & MAINT 4,351.82 19,952.56 42,000.00 -22,047.44 47.51%
450 . FURNITURE & EQUIPMENT 101.29 2,491.96 7,000.00 -4,508.04 35.6%
460 . STAFF DEVELOPMENT & TRAVEL 453.35 5,739.52 18,000.00 -12,260.48 31.89%
. 465 . ACCOUNTING 0.00 5,175.98 6,000.00 -824.02 86.27%
470 . INSURANCE 100.00 9,346.62 24,000.00 -14,653.38 38.94%
475 . PROGRAMS & PROMOTIONAL 1,125.95 12,005.65 30,000.00 -17,994.35 40.02%
485 . AUTOMATION 700.00 33.640.79 82,000.00 -48,359.21 41.03%
505 . CONTINGENCY 0.00 825.85 10,000.00 -9,174.15 8.26%
510. CAPITAL EXPENDITURES 75,000.00 -75,000.00 0.0%
Total Expense
-$143,507.68 $612.725.74
Aug " Jan-Aug. 2009 $ Over Budget % of Budget
Income
305-2 . APPROPRIATIONS (EMP BEN) 0.00 321,285.40 360,413.00 -39,127.60 89.14%
310-2' UNENCUMB CASH BAL PREV (EMP B) 0.00 51,569.00 22,868.00 28,701.00 225.51 %
Total Income Employee Benefit 0.00 372,854.40 383,281.00 -10,426.60 97.28%
Expense
760 . SOCIAL SECURITY TAXES EMPLOYER 7,731.60 63,493.39 109,229.00 -45,735.61 58.13%
765 . KPERS EXPENSE EMPLOYER 5,245.51 42,640.22 76,151.00 -33,510.78 55.99%
770 . UNEMPLOYMENT INS EMPLOYER 100.81 828.05 1,427.00 -598.95 58.03%
775 . HEALTH INSURANCE EMPLOYER 13,874.00 114,796.00 190,574.00 -75,778.00 60.24%
780 . WORKERS COMP INSURANCE 0.00 2,942.00 5,900.00 -2,958.00 49.86%
Total Expense Emplo ee Benefit 26,951.92 224,699.66 383,281.00 -158,581.34 58.63%
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Monthly Activity
Report
AUGUST 2009
~Outreach ': ,',0,,1"
Activities: 4
Contacts: 4
Homebound: 20
SALINA PIJBUC UBRARY
~ InformationSeryices',;':'''\
On-line Ask a Librarian:
Program Attendance:
Info Services Questions:
Interlibrary Loans:
6
142
2,609
340
,",:, '::',.~
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IT~Cf1n9l()gyCenter ',,:~"" I
Internet Users: 6,371
Microsdft Office: 45
Computer Students: 177
Digital Design: 39
IYout...S~Nic;~:DepattmeQt';~I,t~n,~XjiEI
Program Attendance: 130
Game Computers & Software Use: ' 106
Internet Use: 764
Total Group Visits: 3
Outreach: 4
lClr~ul'ti0i1;()f:!VIate.rial~:c'l;C<<;f~(;:1;;~;;;~UGU.ST.0,9::AUGUST.08'....;;;:;']:;:$i;;:~:"';;;::';;*;YJO: 09. "f;
Adult Materials: 30,026 ,24,693 214,903
Adult Renewals: 1,892 1,650 13,589
Youth Services Materials: 16,380 15,520 141,975
Youth Services Renewals: 871 735 7,477
WebCat Renewals: 2,101 1,930 16,589
Total Circulated: 51,270 44,528 394,533
Adult Borrowers:(includes Y.S.) 5,750 5,159 42,970
Child Borrowers: 1,467 1,373 11,333
~C~SS,;:;:;,' :~;"',i~; , ,:(i';,;,
Sessions: 0
Participants: 0
lel.ll>'ic:Relatio~s~ctiYities7::;,}" ~'
Press Releases: 23
External Contacts: 362
Internal PR: 706
;!'t'fTO;08i,f li.,;:
183,804
12,559
133,889
7,164
14,169
351,585
39,739
11 ,230
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New Library Cards:
Adult: 278 258 2,372 1,782
Youth Services 150 100 1,107 ' 1,189
Materials, Reserved:
Adult: 1,580 1,240 11,587 9,746
Youth Services: 64 70 514 366
WebCat: 461 371 3,478 2,862
ICollection Management:: ' ..', '''~\,:;; ,:,:';1' ',..,' 1 IMeeting Room Use " . "-"',",.","./ ",,' <:1
Items Processed Monthlv YTD Monthlv YTD
Adult: 1,056 7,315 Prescott Room: 24 302
Youth Services: 213 2,945 Small Conference Rm: 28 230
. Total: 1,269 10,260 Tech Center Conf Rm: 30 235
Learning Center: 13 199
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Librarian's Report
We are still a week away from our fall programs getting started - CLASS and Youth Services,
Last week, we had a nice turnout for the NovelNotes musical program, as part of First Thursday,
Take a look at the Activity Report for August That can be a slower month for us, as we are done
with Summer Reading programs and people are busy with back to school business. But, it was a
busy month for tech and circulation - just a continued heavy use of the library. Part of this is
dependent on the library having a strong collection of materials. In reading national news on the
library funding crisis, some libraries have cut hours, staff and materials budgets.
I h?veincluded a recommendation to move to the next phase of the energy audit We'll learn
more details on how we can improve the efficiency of our building and make upgrades to older
equipment to save utility dollars. That proposal is enclosed. Honeywell's initial recommendation
is also included, Sheldon Lilak, Board President, has looked over the initial report. We'll place
this project on the September agenda for discussion of our options. This is a very exciting
project, but the timing and details need to be right for us too. I did not think we needed the full
power point presentation, but I can arrange that if you have the time. Think of your questions,
Also on this month's agenda will be the new Koha automation system, Melanie Hedgespeth will
give you a brief introduction to KOHA, which is still on target to go live October 6, Staff
continues to practice and additional in-house training sessions are set up next week. With this
change, we are proposing a policy modification that all holds/reserves will be self-service in the
library, with an option to pick up reserve materials at KWU, We will also now allow patrons to
reserve items that are on the shelf. And, people can put a hold on anything. Previously, we didn't
reserve popular films and music cd's. Let's give it a try, Also, KOHA also requires patrons give
us a birthday when they make a new card and this is a small policy change too,
We are still working on details of the HINI response plan. We're installing hand sanitizers and
trying to dean keyboards, but if this flu takes hold locally, it may be hard to keep it from staff,
Wear gloves? When do we start and stop? So, we want to have a gUideline on sick leave and
staffing various desks, And, we need to provide flu shots, We'll get a solid draft outlined and
then see what happens and how we can best respond. The best scenario is it's just another flu and
does not overly affect Salimi and our employees, We'll do a staff meeting later this month,
Note: I'm allowing staffto purchase one discarded art print from the Friends prior to the book
sale this month, They've been using them to decorate offices, as well as checking them out and
have developed favorites.
As always, thanks for your help in bringing good library services to Salina, Let me know if you
have questions, suggestions or comments.
Joe McKenzie
Library Director