07-21-2009 Minutes
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The regular monthly meeting of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, July 21, 2009, in the Tech Center Conference Room.
The following Board members were present: Sandie Johnson, Nina Ainslie, Mary
Shaffer, Karma DeForest, Jo Reed, Luci Larson and Sheldon Lilak. Others present
were Joe McKenzie, Sandy Wilcox and Mike Wilson, observer from the League of
Women Voters.
Sheldon Lilak called the meeting to order
MINUTES:
Sheldon Lilak asked for any changes or additions to the June Board Meeting Minutes.
09-26 On a motion made by Sandie Johnson and seconded by Nina Ainslie it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the June Board meeting as written. Motion passed. P880. 07/21/09
PUBLIC COMMENTS:
None
FRIENDS OF THE LIBRARY:
The Friends meet this afternoon. Their new president is Janet Schmidt.. They are still
working with Kristi Northcutt to develop a logo for canvas bags to have available for
patrons to check out.
DISCUSSION/ACTION: The Board discussed several line items on the 2010 budget.
Joe McKenzie answered questions. Staffing issues and the capital improvement transfer
budgeted amount were discussed. We will be saving money in the postage line item due
to the new courier service and the technology budget will also decrease due to the new
automation system. The mill levy will not increase with the proposed budget.
2010 LIBRARY BUDGET:
09-27 On a motion made by Jo Reed and seconded by Sandie Johnson it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
2010 budget for publication as recommended. Motion passed. P.880,07/21/09
FINANCIAL REPORT:
Our total spending is under budget for the year so far. Our kwh per day usage is down
this year compared to last year due to the changes made to try to conserve energy, but
due to rising energy costs our bill still continues to be higher than last year.
STATISTICAL REPORT:
June is usually our busiest month of the year. Our technology center had strong usage.
Programs in Youth Services have had high attendance. Circulation numbers were close
to 60,000 last month.
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LIBRARIAN'S REPORT:
The number of children enrolled in the Summer Reading Program reached over 2000.
The Summer Reading Party is scheduled for the end of July. August 7th is the Adult
summer reading party.
Joe also reported on the ALA conference he attended last week in Chicago. We need to
look beyond "staying relevant" to being considered an essential community service. We
need to focus on surprise and delight for the customer.
BOARD COMMENTS:
Sheldon asked about the new automation system and how the process was going. We
will be doing staff training Sept. 1 st and 2nd. We will close Monday October 5th for final
training and transfer of the data into the KOHA system. We will go live with the new
system on October 6th.
08-28 On a motion made by Nina Ainslie and seconded by Sandie Johnson it was
RESOL VED THAT: The Board of Trustees of the Salina Public Library adjourn at
8:18 a.m. Motion passed. P881. 07/21/09.
~v~.
Secretary, Nina Ainslie
Date 7 - :? 3 - 01
Salina PIJblic Library
REVENUE/EXPENDITURE REPORT
JULY 2009
1 2 3 4 5
July Jan-July 2009 Budget $ Over Budget 0/0 of Budget
...:ome
305 . APPROPRIATIONS 0.00 1,785,233.96 2,045,148.00 -259,914.04 87.290/0
310 . UNENCUMBERED CASH BAL REV YR 88,733.00 90,691.00 -1,958.00 97.840/0
315 . INTEREST INCOME 190.75 1 ,022.09 20,000.00 -18,977.91 5.110/0
316 MISC. INCOME 594.21
Total Income 190.75 1,875,583.26 2,155,839.00 -280,255.74 87.00/0
Expense
410 . SALARIES 124,798.14 799,101.01 1,427,839.00 -628,737.99 55.970/0
412 . PERIODICALS-REFERENCE 1,530.64 11,203.12 29,000.00 -17,796.88 38.630/0
415. LIBRARY MATERIALS
02-415. YOUTH SERVICES 2,470.28 23,529.60 45,000.00 -21,470.40 52.290/0
04-415 · KANSAS DEPT. 76.00 1,418.24 4,000.00 -2,581.76 35.460/0
05-415 . REFERENCE 597.53 3,881.93 19,000.00 -15,118.07 20.430/0
08-415 . ADULT COLLECTION 5,331.84 46,400.73 88,000.00 -41,599.27 52.730/0
Total 415 . LIBRARY MATERIALS 8,475.65 75,230.50 156,000.00 -80,769.50 48.23Oib
416 . INFORMATION TECHNOLOGY 9,748.00 21,774.40 25,000.00 -3,225.60 87. 1 0/0
417 . LIBRARY MAT Audio-Visuals 10,971.70 58,398.50 90,000.00 -31,601 .50 64.890/0
420 . SUPPLIES 724.78 6,843.00 14,000.00 -7,157.00 48.880/0
425 · POSTAGE 9.75 6,265.32 22,000.00 -15,734.68 28.480/0
430 · WATER 1 ,204.69 2,820.35 8,000.00 -5,179.65 35.250/0
435 · LIGHT & HEAT 7,302.23 52,318.77 84,000.00 -31,681.23 62.280/0
440 · TELEPHONE 423.02 3,048.35 6,000.00 -2,951.65 50.810/0
445 · REPAIRS & MAINT 798.70 15,600.74 42,000.00 -26,399.26 37.150/0
450 . FURNITURE & EQUIPMENT 361.38 2,390.67 7,000.00 -4,609.33 34.15Oib
460 · STAFF DEVELOPMENT & TRAVEL 175.45 5,286.17 18,000.00 -12,713.83 29.370/0
465 · ACCOUNTING 593.00 5,175.98 6,000.00 -824.02 86.270/0
470 . INSURANCE 100.00 9,246.62 24,000.00 -14,753.38 38.530/0
475 · PROGRAMS & PROMOTIONAL 1,884.76 10,879.70 30,000.00 -19,120.30 36.270/0
485 · AUTOMATION 0.00 32,940.79 82,000.00 -49,059.21 40.17%
505 . CONTINGENCY 31.45 825.85 10,000.00 -9,174.15 8.260/0
510 · CAPITAL EXPENDITURES 75,000.00 -75,000.00 0.00/0
Total Expense 169,133;34 1,119;349.84 2,155,839.00 -1,036,489.1,6 51.920/0
-$168,942.59 $756,233.42
July Jan-July 2009 Budget $ Over Budget 0/0 of Budget
Income
305-2 · APPROPRIATIONS (EMP BEN) 0.00 321,285.40 360,413.00 -39,127.60 89.140/0
310-2 . UNENCUMB CASH BAL PREV (EMP B) 0.00 51,569.00 22,868.00 28,701.00 225.510/0
Total Income Employee Benefit 0.00 372,854.40 383,281.00 -10,426.60 97.280/0
Expense
760 . SOCIAL SECURITY TAXES EMPLOYER 8,747.95 55,761.79 109,229.00 -53,467.21 51.05Oib
765 · KPERS EXPENSE EMPLOYER 5,905.80 37,394.71 76, 151.00 -38,756.29 49.110/0
770 · UNEMPLOYMENT INS EMPLOYER 114.06 727.24 1,427.00 -699.76 50.960/0
775 . HEALTH INSURANCE EMPLOYER 14, 191 .00 100,922.00 190,574.00 -89,652.00 52.960/0
780 · WORKERS COMP INSURANCE 0.00 2,942.00 5,900.00 -2,958.00 49.860/0
Total Expense Employee Benefit 28,958.81 197,747.74 383,281.00 -185,533.26 51.59Oib
Page 1 of 1
SAlINA PUBLIC LIBRAR'{
Monthly Activity
Report
JULY 2009
Ilnformation Services
On-line Ask a Librarian:
Program Attendance:
I nfo Services Questions:
I nterlibrary Loans:
ITechnology Center
Internet Users:
Microsoft Office:
Computer Students:
Digital Design:
IYouth Services Department
Program Attendance:
Game Computers & Software Use:
1nternet Use:
Total Group Visits:
Outreach:
tCirculation of Materials
Adult Materials:
Adult Renewals:
Youth Services Materials:
Youth Services Renewals:
WebCat Renewals:
Total Circulated:
Adult Borrowers:(includes Y.S.)
Child Borrowers:
8
80
2,983
362
I Outreach
Activities: 3
Contacts: 4
Homebound: 20
6,081
52
19
33
tCLASS
Sessions: 0
Participants: 0
2,611
191
1,070
o
3
JULY 09
27,083
1,881
22,126
954
2,296
54,340
5,785
1,858
I
23
1,470
960
IpUbliC Relations Activities
Press Releases:
External Contacts:
Internal PR:
YTD 09
184,877
11,697
125,595
6,606
14,488
343,263
37,220
9,866
YTD 08
159,111
10,909
118,369
6,429
12,239
307,057
34,580
9,857
JULY 08
26,099
1,673
21,225
1,018
1,968
51,983
5,312
1,818
New Library Cards:
Adult: 261 264 2,094 1,524
Youth Services 137 157 957 1,089
Materials Reserved:
Ad u It: 11600 1,438 10,007 8,506
Youth Services: 90 74 450 296
WebCat: 489 421 3,Ol7 2,491
I Collection Management I I Meeting Room Use I
Items Processed Monthlv YTD Monthlv YTD
Adult: 760 6,259 Prescott Room: 46 278
Youth Services: 285 2,732 Small Conference Rm: 29 202
Total: 1,045 8,991 Tech Center Conf Rm: 28 205
Learning Center: 2 186
Librarian's Report
The CLASS catalog was published in the Journal on Tuesday!
The storm on Monday, August 10 caused damage at the library and quite a mess in our north
entry area. Too much rain too fast caused one of our roof drain pipes to be overwhelmed and the
water poured inside through light fixtures. This soaked the carpet, blew out several ceiling tiles
and caused quite a stir. Many staff and several young patrons rushed to 11elp move furniture and
then clean up. Other staff managed to keep services flowing during the storm, as patrons were
trapped at the library. We also had a storm related problem with a condenser for the air chillers
on the roof and a repairman came out around 3 pm and worked on the problem.
You may have noticed an ad in the paper for a Tech position. Our first hire just was not working
out and Melanie thought it best to take action now. This position administers our automation
system, so it is very important. We may have an in-house solution.
The Adult Summer Reading party was a wonderful event last Friday night. Patrons relaxed and
enjoyed themselves. I could sense a nice spirit of community building as people met other
readers and talked about books and other things. Events that bring people together to interact and
socialize help us be that center of community for people and that brings strength and support to
other initiatives and services.
I have had no calls and few comments about our proposed 2010 budget.
FCIP: I'll attend the energy improvement presentations for Saline County on Thursday afternoon
and hopefully develop a good sense of who we may want to work with on our own project. This
is an exiting opportunity, but it won't be without hard decisions. I spent 2 hours with Honeywell
last Friday and another hour with a second vendor. This is an early stage of learning. Areas
where we might develop a feasible project include our chillers and air handlers, cold and hot
water pumps and lighting. Windows and frames help, but have a long, long payback. Remember
that this involves a 10-20 year performance contract that involves financing and debt. FCIP
stands for Facility Conservation Improvement Program.
The KOHA automation system migration continues to move ahead. Staff sat in on training at
KWU, then, had a phone conference with the vendor on Friday. We'll meet with KWU on
Thursday to set system preferences. Our training is Sept 1 and 2.
Department Heads had an initial review and discussion of Mission and Vision on Monday.
Excellent discussion. It's so important to try to review and see where we are, see what is
important to different people and check on how we are living the mission and working toward
the vision to be the lifelong learning and cultural center. We'll continue this process, and later
include more staff and have Board review as well.
Give me a call, e-mail or stop in if you have questions or suggestions. Thanks for all your help.
Joe McKenzie, Library Director