06-16-2009 Minutes
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The regular monthly meeting of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, June 16,2009, in the Campbell Room.
The following Board members were present: Sandie Johnson, Nina Ainslie, Brian
Schmidt, Mary Shaffer, Luci Larson and Sheldon Lilak. Others present were Joe
McKenzie, Sandy Wilcox and Mike Wilson, observer from the League of Women
Voters.
Sheldon Lilak called the meeting to order
ORIENT A TION: Kansas and Local History Collections - Judy Lilly
Judy Lilly spoke to the Board about the Kansas and Local History Room and how the
Campbell Collection came to be held at The Salina Public Library. When the Library
was built in 1968 the Campbell Room was built specifically to store the Campbell
Collection and many other books related to the history of Kansas. The Campbell Room
is used as a reading and reference room. The items in this room do not circulate. The
archive collection concentrates exclusively on local Salina history. The collection
includes books, yearbooks from area schools, maps and old school books. Files that
include clippings, articles and photos on many different subjects of interest on our local
area are located in vertical files and storage boxes in the basement. We also have
microfilm storage of local newspapers dating from 1871 to the present. Judy also
answered questions from the Board. Judy will be retiring in July.
. MINUTES:
Sheldon Lilak asked for any changes or additions to the May Board Meeting Minutes.
09-22 On a motion made by Sandie Johnson and seconded by Nina Ainslie it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the May Board meeting as written. Motion passed. P877. 06/16/09
PUBLIC COMMENTS:
None
FRIENDS OF THE LIBRARY:
The Friends meet this afternoon at 4:00. Their new president will be Janet Schmidt.
They are still working on coordinating the Art Print Sale. The Friends have made about
$5,000 from sales of History Book.
J
... DISCUSSIONI ACTION:
Neighborhood Revitalization:
Joe McKenzie spoke to the Board about the Salina Neighborhood Revitalization
Program. This program offers tax rebates to homeowners in the program area on
renovations done to their home.
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09-23 On a motion made by Mary Shaffer and seconded by Nina Ainslie it was .
RESOLVED THAT: The Board of Trustees of the Salina Public Library supports the
changes in the City of Salina Neighborhood Revitalization program that expands the
program area, clarifies policy, modifies the rebate calculation and extends the
revitalization program to 2013 as outlined in the draft plan presented by the City of
Salina to all local taxing entities. Motion passed. P878.06/16/09
POSITION RE-CLASSIFICATION: First Reading
Joe McKenzie spoke to the Board about the Committee's re-classification
recommendations. This is a process that we try to do every four years. The committee
proposed an original draft to the staff for comments. The draft presented to the Board
is a result of the meetings held with staff and their comments and suggestions.
Information Services Librarian I position is recommended to go up one step to be
competitive in recruiting MLS librarians to Salina. Joe answered questIons from the
Board.
09-24 On a motion made by Sandie Johnson and seconded by Sheldon Lilak it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
position re-classification, as written on first reading. Motion passed. P.878.06/16/09.
2010 LIBRARY BUDGET:
We will pass a budget for publication in July calling for a public hearing and final vote
in August. Joe McKenzie presented an early draft and decision sheet for the 2010
budget to the Board. It looks like the property valuation will stay flat which should
mean the Library's property tax appropriations should remain fairly stable, but leave
no room for growth Weare also trying to build in some carry over dollars from 2009
for next year's budget. The preliminary outlook for 2010 was for no growth in most
line items, with small increases to salaries, a significant increase in utilities and a small
bump in materials. The Board discussed the mill levy and there was consensus to keep
the 2010 library mill levy at the same level as 2009. Joe explained there would be a
definite increase in employee benefits due to health insurance and KPERS going up.
This would mean a slight raise in the mill levy for employee benefits. So, if we hold the
overall mill levy flat, there would need to be a slight cut in the general fund mill levy.
Joe answered questions and listened to feedback from the Board.
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FINANCIAL REPORT:
Currently through May we are at 40% of our budget. We received appropriations early
in June. The salary line item is up slightly due to a retirement payout. The utilities line
item is also higher than projected.
STATISTICAL REPORT:
May is one of our slower months. Circulation seemed to stay strong. There was also
less meeting room use during the month of May.
LIBRARIAN'S REPORT: .
The Interlibrary Loan Courier service should start sometime in July. CKLS is helping
to supplement the cost of this service. Weare hoping to see a decrease in postage costs.
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We have added a library value tool to our webpage that helps patrons see the value in
the library services they receive. Joe has met with a new security firm to see about
switching our provider in hopes of receiving better service. He has checked several
references and will continue to research the possibility.
BOARD COMMENTS:
Mary Shaffer asked about the Anime and Manga collection.
09-25 On a motion made by Nina Ainslie and seconded by Mary Shaffer itt was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at
8:20 a.m. Motion passed. P879. 06/16/09.
Secretary, Nina Ainslie
Date
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Salina Public Library
REVENUE/EXPENDITURE REPORT
JUNE 2009
1 2 3 4 5
June Jan-June 2009 Budget $ Over Budget % of Budget
Income
305 . APPROPRIATIONS 704,866.18 1,785,233.96 2,045,148.00 -259,914.04 87.29%
310 -UNENCUMBERED CASH BAL REVYR 88,733.00 90,691.00 -1,958.00 97.84%
315 . INTEREST INCOME 200.52 831.34 20,000.00 -19,168.66 4.16%
316 MISC. INCOME 594.21
Totallncome 705,066.70 1,875,392.51 2,155,839.00 -280,446.49 86.99%
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Expense .
410. SALARIES 113,567.33 674,302.87 1,427,839.00 -753,536.13 47.23%
412. PERIODICALS-REFERENCE 1,699.63 9,672.48 29,000.00 -19,327.52 33.35%
415' LIBRARY MATERIALS
02-415' YOUTH SERVICES 3,948.95 21,059.32 45,000.00 -23,940.68 46.8%
04-415. KANSAS DEPT. 96.90 1,342.24 4,000.00 -2,657.76 33.56%
05-415' REFERENCE 267.91 3,284.40 19,000.00 -15,715.60 17.29%
08-415. ADULT COLLECTION 11,140.19 41,068.89 88,000.00 -46,931.11 46.67%
Total 415 . LIBRARY MATERIALS 15,453.95 66,754.85 156,000.00 -89,245.15 42.79%
416 . INFORMATION TECHNOLOGY 2,657.40 12,026.40 25,000.00 -12,973.60 48.11 %
417, LIBRARY MAT Audio-Visuals 11 ,408.58 47,426.80 90,000.00 -42,573.20 52.7%
420 . SUPPLIES 676.34 6,118.22 14,000.00 -7,881.78 43.7%
425. POSTAGE 6,255.57 22,000.00 -15,744.43 28.43%
430, WATER 373.10 1,615.66 8,000.00 -6,384.34 20.2%
435 . LIGHT & HEAT 8,188.30 45,016.54 84,000.00 -38,983.46 53.59%
440 . TELEPHONE 522.46 2,625.33 6,000.00 -3,374.67 43.76%
.5' REPAIRS & MAINT 2,463.61 14,802.04 42,000.00 -27,197.96 35.24%
50 . FURNITURE & EQUIPMENT 408.84 2,029.29 7,000.00 -4,970.71 28.99%
460, STAFF DEVELOPMENT & TRAVEL 505.40 5,110.72 18,000.00 -12,889.28 28.39%
465 . ACCOUNTING 4,582.98 6,000.00 -1,417.02 76.38%
470 . INSURANCE 3,191.00 9,146.62 24,000.00 -14,853.38 38.11 %
475 . PROGRAMS & PROMOTIONAL 644.67 8,994.94 30,000.00 -21,005.06 29.98%
485 . AUTOMATION 88.65 32,940.79 82,000.00 -49,059.21 40.17%
505, CONTINGENCY 147.00 794.40 10,000.00 -9,205.60 7.94%
510. CAPITAL EXPENDITURES 75,000.00 -75,000.00 0.0%
~rotal Expense 161,99626 > 950,41!).50 2,155,839.00 4,205,622.50 44.08%
$543,070.44 $925,176.01
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June Jan-June 2009 Budget $ Over Budget % of Budget
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Income
305-2 . APPROPRIATIONS (EMP BEN) 126,918.40 321,285.40 360,413.00 -39,127.60 89.14%
310-2 . UNENCUMB CASH BAL PREV (EMP B) 0.00 51,569.00 22,868.00 28,701.00 225.51 %
Total Income Employee Benefit 126,918.40 372,854.40 383,281.00 -10,426.60 97.28%
Expense
760 . SOCIAL SECURITY TAXES EMPLOYER 7,815.87 47,013.84 109,229.00 -62,215.16 43.04%
765 . KPERS EXPENSE EMPLOYER 4,824.16 31,488.91 76,151.00 -44,662.09 41.35%
770 . UNEMPLOYMENT INS EMPLOYER 101.90 613.18 1,427.00 -813.82 42.97%
775 . HEALTH INSURANCE EMPLOYER 14,508.00 86,731.00 190,574.00 -103,843.00 45.51 %
780 . WORKERS COMP INSURANCE 1,471.00 2,942.00 5,900.00 -2,958.00 49.86%
Total Expense Employee Benefit 28,720.93 168,788.93 383,281.00 -214,492.07 44.04%
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SALINA PlJBLIC LIBRARY
'Information Service~
On-line Ask a Librarian:
Program Attendance:
Info Services Questions:
Interlibrary Loans:
Kansas Questions:
ITechnoI09yC~nlter.
Internet Users:
Microsoft Office:
Computer Students:
Digital Design:
IYouthServices D~partment
Program Attendance:
Game Computers & Software Use:
Internet Use:
Total Group Visits:
Outreach:
ICirc.ulatiol1ofMaterials
Adult Materials:
Adult Renewals:
Youth Services Materials:
Youth Services Renewals:
WebCat Renewals:
Total Circulated:
Adult Borrowers:(includes Y.S.)
Child Borrowers:
New Library Cards:
Adult:
Youth Services
6
53
2,689
429
162
6,352
39
21
48
Monthlv
1,018
274
1,292
I
1,810
196
1,025
3
5
JUNE 09
28,891
1,845
25,435
841
2,225
59,237
5,529
1,881
Monthly Activity
Report
JUNE 2009
;JUNE 08
22,820
1,476
25,906
897
1,836
52,935
5,054
1,885
282
239
~Outreach
Activities: 4
Contacts: 6
Homebound: 20
J
ICLASS 1
Sessions: 0
Participants: 0
Ipublic Relatiol1sActivities I
Press Releases: 97
External Contacts: 26.2
Internal PR: 703
YTD09
157,794
9,816
102,791
5,652
12,192
288,245
31 ,435
8,008
252
278
1,833
820
YTD .08
133,012
9,236
97,144
5,411
6,271
251,074
29,628
8,039
1,260
932
1,570 1,260 8,407 7,068
81 51 360 222
490 340 2,528 2,070
I I Meeting Room Use I
YTD Monthl)l YTO
5,499 Prescott Room: 54 232
2,447 Small Conference Rm: 3'1 173
7,946 Tech Center Conf Rm: 24 177
Learning Center: :3 184
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Librarian's Report
Just back from the American Library Association Conference in Chicago. I'll bring a quick
report on what I saw and heard at the conference. It was packed with exhibits and programs.
As usual, summer brings a special energy to the library. Kudos to staff who hustle to keep our
service strong. We had an ice cream and fruit treat day recently for staff to take a break. The next
stop is the end of summer parties scheduled for July 30/31 for youth and August 7 for adults.
We're excited about the strong enrollment - nearly 250 adults, over 800 teens and over 1900
children. That involvement pushed circulation to nearly 60,000 in June. That's an increase of
over 13% from last year. That is a lot of reading. Let us know if you have any observations about
summer reading and suggestions for improvement. Stafftry to evaluate what worked and what
can be improved.
The CLASS catalog is nearly ready for prime time. As you may have read in the summer
newsletter, there is a theme of Dream, Discover, Do! Lisa Petty will have staff ready to enroll
students when the catalog is released on August 11. Watch for the catalog in the Salina Journal
on that day.
You'll probably read in the paper that the Journal will have back issues of their newspaper
available through digital archive on their web site. There will be a cost involved to download
articles, but the convenience and speed for many people will be worth it. For many years, the
Journal has referred researchers to the public library for un-indexed micro-film access to the
Journal. We'll still get plenty of use from local people who don't want to pay the fee and like
doing the research. But, for others, especially out of town folks, this will be a good new resource.
Our reception for Judy Lilly went well, but we'll miss Judy in many ways. People will call and
ask for her or stop in looking for help from her. Information Services staff will enjoy working
with local history resources more. Amy Butala has started working full time in the dept. She is a
recent History/Sociology grad of KWU with excellent customer service skills.
Our focus this month will be the 2010 budget. As you can see from the bottom lines ofthe
General Fund, we are in a holding pattern. But, we have a strong base with which we can do
good service. We'll work from the strategy of a flat mill levy for next year. We'll make a
decision on a final recommendation that we'll publish in the Journal with a call for a Public
Hearing on the budget. Your comfort level and approval are critical in this process.
After the meeting, I'll drive to Great Bend to meet with a strategic planning committee for the
Central Kansas Library System. I was asked to serve on this and think it's important to have a
larger library represented in a system dominated by small libraries. Other staff will be here to
meet with the architect in the afternoon for an adult service remodeling meeting. Busy month.
As always, let me know if you have questions or answers, or suggestions.
Joe McKenzie
Library Director