05-19-2009 Minutes
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-874-
The regular monthly meeting of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, May 19,2009, in the Tech Center Conference Room.
The following Board members were present: Sandie Johnson, Nina Ainsliie, Brian
Schmidt, Karma DeForest, Jo Reed, Luci Larson and Sheldon Lilak. Others present
were Joe McKenzie, Sandy Wilcox and Mike Wilson, observer from the League of
Women Voters.
Sheldon Lilak called the meeting to order
ORIENTATION: Angela Allen and Kristi Hansen
Angela Allen and Kristi Hansen handed out information on the Summer Reading
Program. The theme for the younger children this year is Be Creative. The program
will start June 1st and run through July 29th. The end of Summer Party is scheduled for
July 30th and 31st.
The Youth Services Department has activities planned for every day of the week during
the program. The children set their own reading goal and once they reach their goal
they get their certificate and ticket to the party. The Teen Reading Program theme is
Express Yourself. Prizes and gift certificates will be given away to teens reaching their
reading goals. The Youth Services staff has gone to the middle schools and high schools
to promote the Teen Reading Program. They will also be going to summer school and
taking books each week to let the kids check out books. We usually have around 2000
children and about 300 teens sign up for the Summer Reading Program. The Friends
purchase t-shirts for the teen volunteers.
This is the first year for an Adult Summer Reading Program. Flyers to promote the
Adult Reading Program were sent out with the children's flyers. The theme this year is
Master the Art of Reading. The adult program will run from June 1st to July 31 st.
Registration is open online now. The adults submit titles read during the week either
online or at the library to be eligible for prizes. Their end of program party will be held
on August 7th. Two programs for adults will be presented by the Art's and Humanities
Council. Staff has also collaborated with the Stiefel to coordinate a book for the week
with the classic movies shown at the Stiefel and have a short book discussion after the
film. Book discussions are held on the 2nd Monday of each month. The Friends have
given funds for the prizes and the party for the Adult Reading Program.
MINUTES:
Sheldon Lilak asked for any changes or additions to the April Board Meeting Minutes.
09-19 On a motion made by Sandie Johnson and seconded by Nina Ainslie it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the April Board meeting as written. Motion passed. P874.05/19/09.
PUBLIC COMMENTS:
None
FRIENDS OF THE LIBRARY:
The Friends meet this afternoon at 4:00. They will be making recommendations for new
officers.
-875-
DISCUSSION/ACTION:
Meeting Room Policy Update (2nd reading)
Discussion was held on this policy.
09-20 On a motion made by Sandie Johnson and seconded by Nina Ainslie it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
changes on the Meeting Room Policy Update upon second reading. Motion passed.
P.875. 05/19/09.
FINANCIAL REPORT:
Joe reported that he and Sandy are already working on ideas to cut some of the
Library's expenses for 2009. We will probably forgo the Capital Transfer this year in
able to have more carry over into 2010. The more cash we carryover will mean less of a
mill levy increase for next years budget.
Sandy answered questions from the Board regarding several purchases.
STATISTICAL REPORT:
We are now showing Information Services questions answered on the Statistical Report.
Circulation is still up. Tech Center is still busy. CLASS had over 3500 people attend
classes this last semester with an average of 12 people per class. Evaluations continue to
be good. We also continue to offer scholarships to those who can't afford to pay for
classes. Participants can contribute $1.00 included in their fee to go towards
scholarships for others. They are working on the Fall CLASS schedule now.
LIBRARIAN'S REPORT:
The Library is considering hiring our own security guard. We have an outstanding
security guard through Midwest Security that had his hours cut and it wasn't working
out for him to continue working for Midwest Security. We would like to hire him here
at the library but we have to check on his non compete clause signed with Midwest
Security. We have two different documents: One in our agreement with Midwest that
states a three month no compete and another the guard signed with Midwest that shows
a three year no compete. He was under the understanding that meant he couldn't start
a business that would compete with Midwest. So, we are working with an attorney to
see if we are able to hire him and not break the non compete agreement.
Joe also went over the red zone retirement report with the Board. This report shows the
possible financial effects to the library with upcoming retirements. We have two
retirements planned for this year and another that we know of planned for next year.
The state has been working on a courier service for interlibrary loan. We received
notice that our cost would be $300.00 per year for a five day a week service. We
currently spend about $10,000 per year for mailing books. This service could start July
1st. We signed the contract for the KOHA automation service. The Salina school
district is also looking at using KOHA as their automation service. The virtual branch
concept was also discussed. We will be trying to put as many online services on our
website as possible.
The reclassification committee met with the staff last week with their draft document.
The staff has until May 29th to make comments to the committee. They will then meet
and take a look at the document again.
-876-
BOARD COMMENTS:
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09-21 On a motion made by Sandie Johnson and seconded by Brian Schmidt it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at
8:05 a.m. Motion passed. P876. 05/19/09.
~bQi
Secretary, Nina Ainslie
05/19/09
Date
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Salina Public Library
REVENUE/EXPENDITURE REPORT
MAY 2009
1 2 3 4 5
May Jan-May 09 Budget $ Over Budget % of Budget
Income
305 . APPROPRIATIONS 1,080,367.78 2,045,148.00 -964,780.22 52.83%
310. UNENCUMBERED CASH BAL REVYR 88,733.00 90,691.00 -1,958.00 97.84%
315 . INTEREST INCOME 93.88 630.82 20,000.00 -19,369.18 3.15%
316 MISC. INCOME 594.21
Total Income 93.88 1,170,325.81 2,155,839.00 -985,513.19 54.29%
Expense
410. SALARIES 116,751.86 560,735.54 1,427,839.00 -867,1 03.46 39.27%
412 . PERIODICALS-REFERENCE 3,197.16 7,972.85 29,000.00 -21,027.15 27.49%
415' LIBRARY MATERIALS
02-415' YOUTH SERVICES 719.62 17,110.37 45,000.00 -27,889.63 38.02%
04-415 . KANSAS DEPT. 88.40 1,245.34 4,000.00 -2,754.66 31.13%
05-415. REFERENCE 162.43 3,016.49 19,000.00 -15,983.51 15.88%
08-415. ADULT COLLECTION 3,748.94 29,928.70 88,000.00 -58,071.30 34.01%
Total 415 . LIBRARY MATERIALS 4,719.39 51,300.90 156,000.00 -104,699.10 32.89%
416 . INFORMATION TECHNOLOGY 9,369.00 25,000.00 -15,631.00 37.48%
417. LIBRARY MAT Audio-Visuals 9,405.88 36,018.22 90,000.00 -53,981.78 40.02%
420 . SUPPLIES 502.29 5,441.88 14,000.00 -8,558.12 38.87%
425. POSTAGE 2,008.81 6,255.57 22,000.00 -15,744.43 28.43%
430 . WATER 480.75 1,242.56 8,000.00 -6,757.44 15.53%
435 . LIGHT & HEAT 7,140.43 36,828.24 84,000.00 -47,171.76 43.84%
440 . TELEPHONE 421 .73 2,102.87 6,000.00 -3,897.13 35.05%
.45 . REPAIRS & MAINT 3,553.06 12,338.43 42,000.00 -29,661.57 29.38%
50 . FURNITURE & EQUIPMENT 1,620.45 7,000.00 -5,379.55 23.15%
460. STAFF DEVELOPMENT & TRAVEL 534.89 4,605.32 18,000.00 -13,394.68 25.59%
465 . ACCOUNTING 4,582.98 6,000.00 -1,417.02 76.38%
470 . INSURANCE 100.00 5,955.62 24,000.00 -18,044.38 24.82%
475 . PROGRAMS & PROMOTIONAL 273.91 8,350.27 30,000.00 -21,649.73 27.83%
485 . AUTOMATION 19.78 32,852.14 82,000.00 -49,147.86 40.06%
505 . CONTINGENCY 647.40 10,000.00 -9,352.60 6.47%
510. CAPITAL EXPENDITURES 75,000.00 -75,000.00 0.0%
Total Expense 149,109.94 788,220.24 2,15g,839.00 ................1.. ". ...../
IO.IU
-$149,016.06 $382,105.57
May Jan-May 09 Budget $ Over Budget % of Budget
Income
305-2 . APPROPRIATIONS (EMP BEN) 194,367.00 360,413.00 -166,046.00 53.93%
310-2' UNENCUMB CASH BAL PREV (EMP B) 0.00 51,569.00 22,868.00 28,701.00 225.51 %
Total Income Employee Benefit 0.00 245,936.00 383,281.00 -137,345.00 64.17%
Expense
760, SOCIAL SECURITY TAXES EMPLOYER 8,332.13 39,197.97 109,229.00 -70,031.03 35.89%
765 . KPERS EXPENSE EMPLOYER 5,022.80 26,664.75 76,151.00 -49,486.25 35.02%
770 . UNEMPLOYMENT INS EMPLOYER 108.71 511.28 1,427.00 -915.72 35.83%
775, HEALTH INSURANCE EMPLOYER 14,191.00 72,223.00 190,574.00 -118,351.00 37.9%
780 . WORKERS COMP INSURANCE 1,471.00 5,900.00 -4,429.00 24.93%
Total Expense Employee Benefit 27,654.64 140,068.00 383,281.00 -243,213.00 36.54%
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Page 1 of 1
Salina Public Library
06/10/09 General Fund Checks
May 2009
. Date Num Name Memo Amount
SUNFLOWER BANK
01-110' CASH IN BANK-GENERAL FUND
5/6/2009 5187 BAKER & TAYLOR... -5.65
5/6/2009 5188 BAKER & TAYLOR... -218.04
5/6/2009 5189 BAKER & TAYLOR... -1,889.13
5/6/2009 5190 BAKER & TAYLOR... -26.14
5/6/2009 5191 BAKER & TAYLOR ... -86.83
5/6/2009 5192 BAKER & TAYLOR... -876.63
5/6/2009 5193 BAKER & TAYLOR... -517.81
5/6/2009 5194 BBC AUDIOBOOK... 2 AUDIO BOOKS -119.92
5/6/2009 5195 BRODART CO. RAND MCNALLY RO... -15.60
5/6/2009 5196 BWI -20.06
5/6/2009 5197 CITY PLUMBING -241.74
5/6/2009 5198 HERITAGE MICRO... SALINA JOURNAL M... -2,729.16
5/6/2009 5199 INGRAM -52.37
5/6/2009 5200 JEAN KARR & CO... AD BOOKS -136.00
5/6/2009 5201 KANSAS COUNCIL... MEMBERSHIP -15.00
5/6/2009 5202 KSALLlNK JOB AD-TECH -70.00
5/6/2009 5203 MICROMARKETING 1 BOOK -36.35
5/6/2009 5204 MIDWEST SECURI... SECURITY 4/27 TO ... -684.00
5/6/2009 5205 QUALITY BOOKS, ... -118.66
5/6/2009 5206 QUILL PROCELL BATTERIES -7.85
5/6/2009 5207 RANDOM HOUSE, ... -206.40
5/6/2009 5208 RECORDED BOOKS -1,922.40
5/6/2009 5209 SALINA WASTE S... TRASH SERVICE -74.92
5/6/2009 5210 THE DENVER POST SUBSCRIPTION -468.00
5/6/2009 5211 TOX-EOL PEST CONTROL -85.76
5/6/2009 5212 TUMBLEWEED PR... SUBCRIPTION -399.00
5/14/2009 5213 BWI -62.39
5/14/2009 5214 CENTRAL PUBLlS... SALINE & MCPHER... -60.00
. 5/14/2009 5215 CITY OF SALlNA-T... GAS -25.04
5/14/2009 5216 CITY OF SALINA ... -480.75
5/14/2009 5217 COX COMMUNICA... APRIL PHONE -421.73
5/14/2009 5218 CUMMINS CENTR... ANNUAL MAl NT. -370.00
5/14/2009 5219 ELIJAH LAWRENCE NOVEL NOTES -100.00
5/14/2009 5220 GALE GROUP -162.51
5/14/2009 5221 KANSAS GAS SER... 308 W. ELM -62.46
5/14/2009 5222 QUALITY BOOKS, ... -346.74
5/14/2009 5223 QUILL BATTERY -12.87
5/14/2009 5224 RANDOM HOUSE, ... -156.20
5/14/2009 5225 ROBERT COLLINS KS ROOM BOOKS -88.40
5/14/2009 5226 TOX-EOL PEST CONTROL -187.60
5/14/2009 5227 U.S. POSTAL SER... POSTAGE -2,000.00
5/14/2009 5228 VISA 1661 AA VISA -640.24
5/14/2009 5229 VISA 1679 NR VISA -658.23
5/14/2009 5230 VISA 2032 KH VISA -1,489.89
5/14/2009 5231 VISA 6106 SPL VISA -1,235.69
5/14/2009 5232 WESTAR ENERGY -6,109.05
5/15/2009 ACH DIRECT DEPOSIT -39,031.86
5/15/2009 ACH DIRECT DEPOSIT -15,904.46
5/20/2009 5233 AMAZON -3,442.49
5/20/2009 5234 BUDGET LIBRARY... 3" BOND PAPER RO... -237.00
5/20/2009 5235 CHIEF STATE BOI... BOILER INSPECTION -30.00
5/20/2009 5236 EMPOWER ADMIN MAY 2009 -100.00
5/20/2009 5237 KEY OFFICE -12.46
5/20/2009 5238 KRIZ-DAVIS BULBS -288.00
5/20/2009 5239 SALINE COUNTY-... APRIL-JUNE 09 -2,250.00
5/20/2009 5240 SEMINOLE ENER... APRIL 09 -968.92
5/20/2009 5241 UNITED WAY BOOTH RENTAL -20.00
5/29/2009 ACH DIRECT DEPOSIT -45,108.85
5/29/2009 ACH DIRECT DEPOSIT -16,268.21
Total 01-110' CASH IN BANK-GENERAL FUND -149,355.46
. 02-110' CASH IN BANK-EMPLOYEE BENEFIT
5/15/2009 ACH DIRECT DEPOSIT 15,904.46
5/15/2009 ACH EFTPS 48-6017329 -12,003.38
5/15/2009 ACH FAMILY HEALTH A... -1,145.77
5/15/2009 ACH KANSAS DEPT OF... 036486017329F01 -1,946.50
Page 1
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SALINA PlJBLIC LIBRARY
~ Information Services
On-line Ask a Librarian:
Program Attendance:
Info Services Questions:
Interlibrary Loans:
Kansas Questions:
I Tec:hnology Center
Internet Users:
Microsoft Office:
Computer Students:
Digital Design:
I YQuth$el'\fic:esl)epar1;ment .
Program Attendance:
Game Computers & Software Use:
Internet Use:
Total Group Visits:
Outreach:
~..C'i"'C...latiorl'OflVlaterials>
Adult Materials:
Adult Renewals:
Youth Services Materials:
Youth Services Renewals:
WebCat Renewals:
Total Circulated:
8
26
2,362
377
139
5,472
15
30
28
234
114
736
3
3
> MAY. 09
25,472
1 ,486
15,887
642
1,901
45,388
Adult Borrowers:(includes Y.S.) 5,207
Ch ild Borrowers: 1 ,310
New Library Cards:
Adult: 225
Youth Services 139
Materials Reserved:
Adult:
Youth Services:
WebCat:
I Collection . Management
Items Processed
Adult:
Youth Services:
Total:
Monthlv
770
301
1,071
Monthly Activity
Report
MAY 2009
IOutreach
Activities: 4
Contacts: 7
Homebound: 16
JCLASS
Sessions: 11
Participants: 263
lP'ublicRelatiol1sActivitie$<
Press Releases:
External Contacts:
Internal PR:
j
6
3,680
212
MAY 08 'YTO'Og. 'YTO.08 I
20,362 128,903 110,192
1 ,425 7,971 7,760
15,129 77,356 71,238
625 4,811 4,5'14
1,453 9,967 4,435
38,994 229,008 198,139
4,857 25,905 24,574
1,330 6,127 6,154
204 1,151 1,008
156 581 654
1,290 1,175 6,837 5,808
57 23 279 171
400 353 2,038 1,730
I I Meeting Room Use I
YTO Monthlv YTO
4,481 Prescott Room: 25 178
2,173 Small Conference Rm: 24 142
6,654 Tech Center Conf Rm: 39 153
Learning Center: 13 181
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Librarian's Report
As it does every year, summer has gotten off to a fast and furious start. In the first week, 908 children,
751 teens and 166 adults have signed up for summer reading. Those are large numbers and it's great to
see the interest in reading. Children's programs are often full and the Imagination Station can be a little
hectic. Kids don't want to leave the library.
River Festival: Remember the library is sponsoring the Bravo Salina Stage at the Festival. We are also
offering an Open Mic reading on that stage from 2-4 PM on Saturday afternoon. And, Lori Berezovsky
organized the Celebrity Readers for Stage 2 on Friday and Saturday. The concept is to bring more
attention to the literary arts at our premier community art festival.
Security: Nothing new to report. We're doing okay with our new guards. They are not as personable or
as active as our previous guard, but they are adequate. I'll talk further with another company about the
process involved with them. Ihave one positive reference from a local company who has used them for
years. As you know, this has become a basic part of our operation and staff rely on having a trained
guard patrolling the building and being present at closing time.
Staffing: Paul Hopson started on Tuesday, June 9 as our new Systems Admin. His primary responsibility
will be the operation of our integrated automation system. He'll also back-up the Network Admin., take
care of the self-check units, and work the desk as needed. Since these automation systems are unique to
libraries, there will be a learning curve, especially as we transition to the Koha system. Also, we'll wrap
up interviews for the new Info Services Asst. position this week, check references and try to make a job
offer. Angela Allen and I are interviewing and have been impressed with the candidates. It's a great job
for the right person.
The new Anime and Manga collection is available in the A V area. We moved the popular games back a
bit and put the Anime front and center for the game borrowers to pass. Check it out!
Budget: This is still a work in progress. Hopefully at the June meeting, we can get your feelings on the
direction for any mill levy increase in 2010, as well as options for salary increases.
Re-classification of Positions: Our committee met for our revision session with staff comments on the
first draft. In this new draft, eight positions are recommended for pay grade changes, and that document
is included in the packet for discussion. Our intent is always to try to have fair salaries for current job
responsibilities, with educational/skill requirements and our ability to hire at these pay grades factored in
as well. Most of the changes are just one pay grade (5%). When the economy is bad and everyone is
working hard, there can be a feeling that every job should be advanced. With each annual budget we
consider the across the board increase. We do the re-classification process once every four years to see if
any adjustments might be recommended. The next time, budget permitting, we'll consider a consultant.
It looks like an interesting meeting in June. Judy Lilly will give us background on the Kansas collection
and we'll discuss the budget. Let me know if you have questions.
Joe McKenzie
Library Director