04-21-2009 Minutes
-871-
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The regular monthly meeting of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, April 21, 2009, in the Tech Center Conference Room.
The following Board members were present: Sandie Johnson, Nina Ainslie, Mary
Shaffer, Brian Schmidt, Jo Reed, James Hall, Luci Larson and Sheldon Lilak. Others
present were Joe McKenzie, Sandy Wilcox and Mike Wilson, observer from the League
of Women Voters.
ORIENTATION: Nancy Reese-Collection Management-The Journey of New Books
Nancy Reese took the Board Members on a tour of the back room and how the new
materials get processed from the time they enter the door until they go out on the shelf.
Jo Reed called the meeting to order
MINUTES:
Jo Reed asked for any changes or additions to the March Board Meeting Minutes.
09-11 On a motion made by James Hall and seconded by Sandie Johnson it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the March Board meeting as written. Motion passed. P871. 04/21/09.
PUBLIC COMMENTS:
None
. FRIENDS OF THE LIBRARY:
The Friends meet this afternoon. They will probably set a date for an August Book Sale.
They will be working the spring poetry series. They have approved some funding for
summer reading prizes and a portable microphone. They also awarded two $2000
scholarships this year.
DISCUSSION/ACTION:
Funeral/Critical Illness Leave (2nd reading)
Discussion was held on this policy.
09-12 On a motion made by Sheldon Lilak and seconded by Sandie Johnson it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
Funeral/Critical Illness Leave Policy Update, as amended on second reading. Motion
passed. P.871. 04/21/09.
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Meeting Room Policy Update (2nd reading)
Discussion was held on this policy.
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09-13 On a motion made by Sheldon Lilak and seconded by Brian Schmidt it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library table the vote
on the Meeting Room Policy Update until changes are made and brought to the board
for review. Motion passed. P.871. 04/21/09.
-872-
NOMINATING COMMITTEE REPORT:
Jo Reed and James Hall recommended the following slate of officers:
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Sheldon Lilak - President
Sandie Johnson -Vice President
Nina Ainslie - Secretaryffreasurer
09-14 On a motion made by Sheldon Lilak and seconded by Mary Shaffer it was
RESOL VED THAT: The Board of Trustees of the Salina Public Library approves to
elect the proposed slate of o'fficers. Motion Passed. P. 872, 04/21/2009.
09-15 On a motion made by Sheldon Lilak and seconded by Sandie Johnson it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves
combining the Secretary and Treasurer duties. Motion Passed. P 872, 04/21/2009.
FINANCIAL REPORT:
Joe McKenzie spoke to the Board about the budget. The valuation of property in the
city may be dropping and that will affect the Library's tax appropriations for next year.
Funds that we receive from the Central Kansas Library Association will also probably
be short this year.' We are trying to look at ways to conserve now to prepare for more of
a cash carry over for next year's budget.
STATISTICAL REPORT:
We had strong activity in March. CLASS, Tech Center and Circulation use continues to .
go up.
LIBRARIAN'S REPORT:
Joe McKenzie thanked James Hall for his service on the Board and welcomed Luci
Larson to the Board. CLASS activity is beginning to wind down for this semester. The
poetry series is averaging about 90 people per night. The Library's Volunteer
Appreciation Lunch is to be held this Thursday. The Re-classification Committee met
last Friday and will meet again this afternoon. The Library will sponsor the Bravo
Salina Stage at the Smoky Hill River Festival again this year.
BOARD COMMENTS:
THE BOARD ADJOURNED INTO EXECUTIVE SESSION
09-16 On a motion made by Nina Ainslie and seconded by Sheldon Lilak it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn into
executive session at 8:15 a.m. for twelve minutes. Motion passed. P.872. 04/21/2009
09-17 On a motion made by Sandie Johnson and seconded by Mary Shaffer it was
RESOL VED THAT: The Board of Trustees of the Salina Public Library adjourns out
of executive session at 8:27 a.m.' Motion passed. P.872. 04/21/2009
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-873-
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09-18 On a motion made by Sheldon Lilak and seconded by Mary Shaffer it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at
8:29 a.m. Motion passed. P873. 04/21/09.
04/21/09
Date
Secretary, Mary Shaffer
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Salina Public Library
REVENUE/EXPENDITURE REPORT
AP~IL 2 09 2 3 4 5
April Jan-April 09 Budget $ Over Budget % of Budget
Income
305 . APPROPRIATIONS 1,080,367.78 2,045,148.00 -964,780.22 52.83%
310. UNENCUMBERED CASH BAL REV YR 88,733.00 90,691.00 -1,958.00 97.84%
315 . INTEREST INCOME 126.78 410.16 20,000.00 -19,589.84 2.05%
316 MISC. INCOME 594.21
Total Income 126.78 1,170,105.15 2,155,839.00 -985,733.85 54.28%
Expense
410. SALARIES 110,095.89 443,983.68 1,427,839.00 -983,855.32 31.1%
412. PERIODICALS-REFERENCE 1,022.33 4,775.69 29,000.00 -24,224.31 16.47%
415. LIBRARY MATERIALS
02-415. YOUTH SERVICES 908.06 16,390.75 45,000.00 -28,609.25 36.42%
04-415. KANSAS DEPT. 314.95 1,156.94 4,000.00 -2,843.06 28.92%
05-415, REFERENCE 48.94 2,854:06 19;000.00 -16;145.94 15.02%
08-415. ADULT COLLECTION 5,455.68 26,179.76 88,000.00 -61,820.24 29.75%
Total 415 . LIBRARY MATERIALS 6,727.63 46,581.51 156,000.00 -109,418.49 29.86%
416 . INFORMATION TECHNOLOGY 1,169.00 9,369.00 25,000.00 -15,631.00 37.48%
417. LIBRARY MAT Audio-Visuals 4,788.48 26,612.34 90,000.00 -63,387.66 29.57%
420 . SUPPLIES 1,128.14 4,939.59 14,000.00 -9,060.41 35.28%
425 . POSTAGE 155.43 4,246:76 22,000.00 -17,753.24 19.3%
430, WATER 310.68 761.81 8,000.00 -7,238.19 9.52%
435, LIGHT & HEAT 7,796.72 29,687.81 84,000.00 -54,312.19 35.34%
440 . TELEPHONE 421.77 1,681.14 6,000.00 -4,318.86 28.02%
. 445, REPAIRS & MAINT 1,878.13 8,785.37 42,000.00 -33,214.63 20.92%
450 . FURNITURE & EQUIPMENT 88.31 1,620.45 7,000.00 -5,379.55 23.15%
460 . STAFF DEVELOPMENT & TRAVEL 959.97 4,070.43 18,000.00 -13,929.57 22.61 %
465 . ACCOUNTING 150.00 4,582.98 6,000.00 -1,417.02 76.38%
470 . INSURANCE 2,014.62 5,855.62 24,000.00 -18,144.38 24.4%
475 . PROGRAMS & PROMOTIONAL 2,384.44 8,076.36 30,000.00 -21,923.64 26.92%
485 . AUTOMATION 540.33 32,832.36 82,000.00 -49,167.64 40.04%
505 . CONTINGENCY 647.40 10,000.00 -9,352.60 6.47%
510. CAPITAL EXPENDITURES 75,000.00 -75,000.00 0.0%
Total Expense
-$141,505.09 $530,994.85
April Jan.April 09 .Budget $ Over Budget % of Budget
Income
305-2 . APPROPRIATIONS (EMP BEN) 194,367.00 360,413.00 -166,046.00 53.93%
310-2' UNENCUMB CASH BAL PREV (EMP B) 0.00 51,569.00 22,868.00 28,701.00 225.51 %
Total Income Employee Benefit 0.00 245,936.00 383,281.00 -137,345.00 64.17%
Expense
760 . SOCIAL SECURITY TAXES EMPLOYER 7,559.90 30,865.84 109,229.00 -78,363.16 28.26%
765 . KPERS EXPENSE EMPLOYER 5,018.84 21,641.95 76,151.00 -54,509.05 28.42%
770 . UNEMPLOYMENT INS EMPLOYER 98.61 402.57 1,427.00 -1,024.43 28.21%
775 . HEALTH INSURANCE EMPLOYER 14,508.00 58,032.00 190,574.00 -132,542.00 30.45%
780 . WORKERS COMP INSURANCE 1,471.00 5,900.00 -4,429.00 24.93%
Total Expense Employee Benefit 27,185.35 112,413.36 383,281.00 -270,867.64 29.33%
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Total Group Visits:
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Youth Services Materials:
Youth Services Renewals:
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Total Circulated:
9
51
2,618
371
158
5,499
14
73
28
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.-' ,.'.
237
83
672
2
12
.APRIL 09
25,052
1,676
13,865
722
2,200
43,515
Adult Borrowers:(includesY.S.) 5,229
Child Borrowers: 1,164
. New Library Cards:
Adult:
Youth Services
Materials Reserved:
Adult:
Youth Services:
WebCat:
I Collection Management
Items Processed
Adult:
Youth Services:
Total:
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." APRIL 08
23,477
1,387
12,384
1,006
842
39,096
4,974
1,228
201
86
Monthly Activity
Report
APRIL 2009
IOutreach ", . . . .
Activities: 12
Contacts: 4
Homebound: 17
lCLASS.:.
Sessions:
Participants:
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~, .'. '
63
1,057
IpUbl,iC Relatio~s Activities'ii ..1
Press Releases: 39
External Cont?lcts: 2,103
Internal PR: 378
., /. ..YTD.09< YTP.08:
103,431 89,830
6,485 6,335
61,469 56,109
4,169 3,889
8,066 2,982
183,620 159,145
20,698 19,717
4,817 4,824
. ,: .,.~',
141
134
926
442
804
498
1,471 1,192 5,547 4,633
60 45 222 148
479 325 1,638 1,377
I I Meeting Room Use I
YTD Monthlv YTD
3,711 Prescott Room: 29 153
1,872 Small Conference Rm: 25 118
5,583 Tech Center Conf Rm: 33 114
Learning Center: 44 168
Monthlv
1,030
409
1 ,439
Librarian's Report
It's hard to believe we are just 6 weeks from the mid-point of the year. At that time, we'll be
better able to see where we are in comparison to last year, the budget remaining, type of summer
we are having with our exciting reading programs. I'd say we were in the calm before the storm
at this time of year, but it's hard to tell.
I met with Dept. Heads to discuss the security guard issue and all were in agreement that we
could not expect to find a more dedicated and effective guard. He does well with all ages and
makes a point of getting to know people ifhe can. So, I will investigate the details of us
employing this position - bonding, uniforms, equipment, etc.
Re-classification: I'll meet with staff this week. This has produced a low, steady rumble of
discontent so far. Weare at the first draft stage, but will take suggestions and comments before
we finalize a report to you. As I mentioned earlier this month, our salaries are generally low. All
positions were considered and compared with those around them. Most positions stayed at the
same pay grade, and some of the changes we suggested were dramatic. That may change in the
final draft, but, either way, we'll have to discuss the implementation ofthis revised pay grade
document and our ability or timing to fund it. It would be nice if we could afford a healthy across
the board increase. That's not just because of the economy, but because as we have more
turnover and an opportunity to hire, we're finding that many positions are below market value
and we lose appliqmts. Our salaries need to be fair and competitive.
Red Zone Retirement Report: I gave you a report last year on the number of employees who are
eligible for KPERS retirement. Not much has changed in this year's update. But, we anticipate
one retirement next year and will plug that into the budget.
CLASS wraps up their spring semester this week and I'll get you statistics on that as soon as they
are compiled. Lisa .and Shelly do a great job of monitoring the whole program - instructors,
students, income and evaluations. As CLASS ends, summer reading gears up. People are already
registering for the newly revamped adult summer reading program. And, Youth staff have been
to schools and made community contacts to promote summer reading. It all sounds fun.
Check out the web site for the live "chat" option. Users who have an information request can ask
a librarian on-line. ~t's just another option to serve and communicate with patrons. The Tech
Center staff developed and piloted this service. Melanie and Lori Berezovsky are also working
with the United Way on hosting a community calendar web site.
Can you believe that as a group, our staff has walked more than 2,750 miles in our My Start
walking program? We're ranked 1,107 out of 10,205 participating companies.
Look forward to seeing you on Tuesday, May 19. Let me know if you have questions or
suggestions on improving our library service to Salina.
Joe McKenzie
Library Director