09-6619 Personnel Manual Updates1
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RESOLUTION NUMBER 09-6619
A RESOLUTION AMENDING ARTICLE 17 AND 18 OF THE CITY OF SALINA
PERSONNEL MANUAL.
WHEREAS, the City of Salina Personnel Manual is routinely reviewed to ensure legal compliance
and to make necessary changes based on employee and management staff input; and
WHEREAS, on an interim basis, administrative interpretations are made until appropriate revisions
can be made by resolution. SO NOW THEREFORE
BE IT RESOLVED by the Governing Body of the City of Salina, Kansas:
Section 1. That Article 17 of the City of Salina Personnel Manual is hereby amended by adding the
following pages herein attached to this resolution.
Section 2. That Section 10 of Article 18 of the City of Salina Personnel Manual is hereby
amended as follows:
"Section 10. SMOKING POLICY
STATEMENT OF PURPOSE
To respond to the increasing evidence that second-hand tobacco smoke creates a danger.to the
health of persons who are present in a smoke-filled environment and to establish City policy to
regulate the use of smoking materials by City employees while on duty.
A. DEFINITIONS
Municipal Facilities:_ Any building or structure owned or operated by the City of Salina.
Smoke: Smoke or Smoking means the lighting of any cigarette, cigar or pipe, or the
possession of any lighted cigarette, cigar or pipe, regardless of its composition.
Vehicle: Any car, truck, bus, van, or fully enclosed rolling equipment owned or operated
by the City of Salina, used for conveying persons, supplies, equipment, etc.
B. POLICY
1. Smoking is prohibited within any municipal facility of the City of Salina.
2. Smoking is prohibited in City of Salina vehicles.
3. Employees may smoke outside of facilities, provided they not within 10 feet of
the "main" entrance and the entrances do not allow the smoke to travel within the
building.
3. Departmental specific rules and regulations that further restrict smoking due to
public image and/or safety are still in effect or may be placed in effect upon
discretion of the Department Head; City Manager, or City Manager designee.
C. APPLICABILITY
This Policy shall apply to all employees who are employed by the City of Salina and
those who volunteer their services to the City.
D. ENFORCEMENT
It will be the responsibility of Department Heads and Supervisors to enforce this policy
on a daily basis. Violations of this policy will be considered a work rule violation and
employees will be subject to appropriate discipline."
Section 3. That Section 21 of Article 18 of the City of Salina Personnel Manual is hereby
amended to read as follows:
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"Section 21. CONFIDENTIAL INFORMATION
City of Salina employees have access to an abundance of organizational and personal information
that is considered private, confidential, or sensitive. Examples of confidential information
include, but are not limited to: law enforcement arrest and criminal activity information, medical
and health information, passwords, financial information, personal identification information,
regulatory enforcement information, civil defense information, employment information, plans
and designs, information considered `closed record' by state statutes, and other related
information.
Employees' access to confidential information shall be strictly limited to that information which is
needed to perform assigned duties. All employees are expected to hold confidential information
in the strictest confidence, whether such information is in written, electronic or spoken form.
Such information shall only be reviewed, retained and/or discussed in private, and only for work-
related purposes.
An inappropriate release of confidential information by an employee shall result in disciplinary
action up to and including termination. All questions regarding the use and handling of
confidential information, and all public or employee requests for such information shall be
immediately forwarded to the City Manager or a designee."
Section 4. That this resolution shall be in full force and effect from and after its adoption.
Adopted by the Board of Commissioners and signed ba the Mayor this 4th day of May 2009.
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Lieu Ann Elsey, CMC, CT -Clerk