04-13-2009 MinutesCommission
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
April 13, 2009
4:00 p.m.
The City Commission convened at 2:30 p.m. in a Study Session for a Financial Trends Monitoring
System Report. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m.
in Room 107, City -County Building. A roll call was taken followed by the Pledge of Allegiance and a
moment of silence.
There were present:
Mayor John K. Vanier II, Chairman presiding
Commissioner Alan E. Jilka
Commissioner Luci Larson
Commissioner Aaron Peck
Commissioner R. Abner Perney
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City"Clerk
Absent: None
None.
CITIZEN FORUM
AWARDS - PROCLAMATIONS
(4.1) ' The day of April 19, 2009 as "The Salina Fire Department's 100`h Anniversary" in the city
of Salina. Captain Bob Budke read the proclamation and Debra Weaver, Public Educator, announced
upcoming events.
(4.2) The day of April 24, '2009 as "Arbor Day" in the city of Salina. John Wachholz, Tree
Advisory Board Member, read the proclamation and announced upcoming events.
(4.3) The day of April 18, '2009 as "Salina Healthy Kids Day" in the city of Salina. Amber
Lippincott, Youth and Teen Director with the Salina Family YMCA, read the proclamation and
announced upcoming events.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Request for executive session (legal).
Moved by Commissioner Larson, seconded by Commissioner Peck, to recess into
executive session for 15 minutes to discuss with legal counsel matters subject to the attorney client
privilege for the reason that public discussion of those matters would waive the privilege and
adversely affect the City's interest in the matters and reconvene at 4:25 p.m. Aye: (5). Nay: (0).
Motion carried.
Moved by Commissioner Perney, seconded by Commissioner Jilka, to extend the current
executive session for an additional 10 minutes and reconvene at 4:36 p.m. Aye: (5). Nay: (0). Motion
carried.
Moved by Commissioner Perney, seconded by Commissioner Jilka, to extend the current
executive session for an additional 10 minutes and reconvene at 4:50 p.m. Aye: (5). Nay: (0). Motion
carried.
The City Commission reconvened at 4:54. p.m.
CONSENT AGENDA
(6.1) Approve the minutes of April 6, 2009.
(6.2) Approve Change Order No. 1 for the 2009 Brick Street Curb Repair, Project No. 07-2650
for Bryant and Bryant Construction in the amount of $13,600.
Moved by Commissioner Jilka, seconded by Commissioner Perney, to approve the consent
agenda as presented. Aye: (5). Nay: (0). Motion carried.
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DEVELOPMENT BUSINESS
(7.1) First reading Ordinance No. 09-10497 granting final approval of a property tax exemption
for Bergkamp, Inc.
Dean Andrew, Director of Planning, explained the request and the amended ordinance.
Moved by Commissioner Jilka, seconded by Commissioner Perney, to pass Ordinance No.
09-10497 on first reading. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(8.1) Second reading Ordinance No. 09-10495 levying special assessments against certain lots
and pieces of property to pay the cost of abatement of nuisances.
Mayor Vanier reported that Ordinance No. 09-10495 was passed on first reading on April
6, 2009 and since that time no comments have been received.
Moved by Commissioner Perney, seconded by Commissioner Larson, to adopt Ordinance
No. 09-10495 on second reading. A roll call vote was taken. Aye: (5) Jilka, Larson, Peck, Perney,
Vanier. Nay: (0). Motion carried.
(8.2) Approve Change Order No. 2 for Gold Water Tower Maintenance, Project No. 07-2651.
Martha Tasker, Director of Utilities, explained the project and funding. Ms. Tasker
responded to Mayor Vanier regarding the current service of the water tower.
Moved by Commissioner Larson, seconded by Commissioner Peck, to approve Change
Order No. 2 for the Gold Water Tower Maintenance, Project No. 07-2651 to Utility Service Company
in the amount of $52,000. Aye: (5). Nay: (0). Motion carried.
(8.3) Second reading Charter Ordinance No. 35 amending Section 2 of Charter Ordinance No. 22
concerning K.S.A. 12-1697, the promotion of tourism and conventions, and authorizing the levying of
a transient guest tax.
Mayor Vanier reported that Charter Ordinance No. 35 was passed on first reading on April
6, 2009 and since that time no comments have been received.
John Miller, 505 Moon, questioned the use of the transient guest tax for the Bicentennial
Center and the art program. He also commented on the subsidies that the Bicentennial Center
receives.
Moved by Commissioner Jilka, seconded by Commissioner Larson, to adopt Charter
Ordinance No. 35 on second reading. A roll call vote was taken. Aye: (5) Jilka, Larson, Peck, Perney,
Vanier. Nay: (0). Motion carried.
(8.4) Resolution No. 09-6617 levying a transient guest tax in the amount of 6.75% upon the
gross receipts of sleeping accommodations in the city of Salina for the promotion of tourism and
conventions.
Jason Gage, City Manager, explained the restricted use of the transient guest tax and
Options A and B of the proposed resolutions. Mr. Gage then responded to Commissioner Jilka's
?question regarding the Bicentennial Center's subsidies and the maintenance agreement with the Salina
Art Center.
Commissioner Jilka explained that is has never been happy with the current revenue split
with the Chamber and felt that this should be an equal partnership. Commissioner Jilka continued to
express the need for the Bicentennial Center upgrades and concerns with funding the cultural art
programs.
A discussion followed between Commissioner Perney, Commissioner Jilka and Mr. Gage
regarding use of the tax revenues for the cultural art programs and statute limitations on how the
transient guest tax funds could be used.
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Mayor Vanier commented on the proposed funding for the cultural art programs and that
the revenues would be coming from outside sources versus the citizens in Salina. He expressed his
support for Option A.
Commissioner Larson commented on the work done by the cultural roundtable, and
collaboration between the parties involved. She expressed her support for Option A.
A discussion followed between the Commission and Mr. Gage regarding the cultural grant
guidelines and allocation of the transient guest tax funds.
Moved by Commissioner Jilka, seconded by Commissioner Perney, to adopt Resolution
No. 09-6617 under Option `B" with the 50-50 split. Aye: (2). Nay: (3) Larson, Peck, Vanier. Motion
failed.
Moved by Commissioner Larson, seconded by Commissioner Peck, to adopt Resolution
No. 09-6617 as presented (Option "A").
Commissioner Jilka commented on Bicentennial Center subsidizes and would not support
the resolution.
Commissioner Perney commented on the distribution of the funds at the later date as
proposed in the Option "A" and would support the resolution.
Mayor Vanier called the question. Aye: (4). Nay (1) Jilka.
OTHER BUSINESS
(9.1) Comments from outgoing City Commissioners Pemey and Jilka.
- Commissioner Perney expressed his thanks to the community for the opportunity to serve
and continued to encourage the community to support the arts and cultural programs.
Commissioner Jilka expressed his appreciation for the opportunity to serve on the
Commission and that it was an honor to represent the citizens of Salina. He noted some
accomplishments such as the restoration of the Stiefel Theatre, North Ohio Overpass project, and the
beginning of a new swimming facility. Commissioner Jilka thanked the past and present City
Commissioners that have served with him; in addition thanking his parents, co-workers at Jilka
Furniture, and City Manager's Office staff.
(9.2) Comments'from Mayor Vanier at the end of his Mayoral term.
Mayor Vanier thanked City Manager Jason Gage, City Attorney Greg Bengtson, and the
entire city staff for their support and expertise. He.commented on lessons learned while serving on the
Commission and thanked the public for the opportunity.
ORGANIZATIONAL MEETING
(10.1) Lieu Ann Elsey, City Clerk, administered the Oath of Office to newly elected
Commissioners Samantha Angell, Norman M. Jennings, and Tom Arpke.
(10.2) Lieu Ann Elsey, City Clerk, called the Organizational meeting to order.
Present:
Commissioner Samantha Angell
Commissioner Tom Arpke
Commissioner Norman M. Jennings
Commissioner M. Luci Larson
Commissioner Aaron Peck
(10.3) Nominations for Mayor and Chairman of the Board of Commissioners.
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Moved by Commissioner Peck, seconded by Commissioner Arpke, to nominate
Commissioner Larson for Mayor and Chairman of the Board of Commissioners. Aye: (5). Nay: (0).
Motion carried.
(10.4) Nominations for Acting Mayor and Vice Chairman of the Board of Commissioners.
Moved by Mayor Larson, seconded by Commissioner Angell, to nominate Commissioner
Peck as Acting Mayor and Vice Chairman of the Board of Commissioners. Aye: (5). Nay: (0).
Motion carried.
(10.5) Lieu Ann Elsey, City Clerk, turned the gavel over to the Mayor Larson.
(10.6) Mayor Larson presented a "Plaque of Appreciation" to Abner Perney for his term as City
Commissioner.
(10.7) Mayor Larson presented a "Plaque of Appreciation" to Alan Jilka for his term as City
Commissioner.
(10.8) Mayor presented a "Plaque of Appreciation" and gavel to John Vanier for his term as
Mayor and City Commissioner.
(10.9) New Mayor comments.
Mayor Larson thanked and acknowledged farewells to the -outgoing commissioners and
welcomed new Commissioners Angell, Jennings, and Arpke. She commented on the hard work and
future challenges and obstacles that will be faced and everyone is in it together. Mayor Larson
expressed her appreciation to city staff, family, co-workers, and citizens for the opportunity to serve on
the Commission and to serve as Mayor.
ADJOURNMENT
Moved by Commissioner Peck, seconded by Commissioner Jennings, that the Regular
Meeting of the Board of Commissioners be adjourned. Ayer (5). Nay: (0). Motion carried. The
meeting adjourned at 5:43 p.m.
[SEAL]
ATTEST:
4aLL��j
Lieu Ann Elsey, CMC, City k
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