04-06-2009 MinutesCommission
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
April 6, 2009
4:00 p.m.
The City Commission convened at 2:30 p.m. in a GASB -45 Study Session. The Regular Meeting of
the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -County Building. A
roll call was taken followed by the Pledge of Allegiance and a moment of silence.
There were present:
Mayor John K. Vanier II, Chairman presiding
Commissioner Alan E. Jilka
Commissioner Luci Larson
Commissioner Aaron Peck
Commissioner R. Abner Perney
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: None
None.
CITIZEN FORUM
AWARDS - PROCLAMATIONS
(4.1) The month of April 2009 as "Fair Housing Month" in the city of Salina. Jesus Nieto,
Salina South High School Junior, read the proclamation and announced upcoming events
(4.2) The month of April 2009 as "Sexual Assault Awareness Month" and the day of April 30,
2009 as "Denim Day" in the city of Salina. Claudette Almaraz, Sexual Assault Victim Advocate with
DVACK, read the proclamations and announced upcoming events.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of March 23, 2009.
(6.2) Resolution No. 09-6613 appointing Ana Marsella to the Human Relations Commission and
Claudette Almaraz to the Community Corrections Board.
(6.3) Authorize the purchase of 40 personal computers with operating systems from Computer
Connection in the amount of $24,160.
(6.4) Resolution No. 09-6614 authorizing the City Manager to execute an agreement with
Sunflower Insurance Group, Inc. to provide insurance broker services.
(6.5) Award of contract for the 2008 Subdivision Improvements — Replat of Bergkamp
Subdivision (Project No. 08-2715) to APAC-Kansas, Inc. in the amount of $144,445.
(6.6) Resolution No. 09-6616 authorizing the installation of yield signs on Post Oak Lane at Bret
Avenue.
Dan Stack, City Engineer, responded to Commissioner Jilka's questions regarding if a
traffic count was conducted and warrants for a stop and yield signs.
Moved by Commissioner Peck, seconded by Commissioner Larson, to approve the consent
agenda as presented. Aye: (5). Nay: (0). Motion carried.
None.
DEVELOPMENT BUSINESS
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ADMINISTRATION
(8.1) Second reading Ordinance No. 09-10494 amending Chapter 35, Section 35-137 of the
Salina Code pertaining to construction, reconstruction and repair of sidewalks.
Mayor Vanier reported that Ordinance No. 09-10494 was passed on first reading on March
23, 2009 and since that time no comments have been received.
Merlin Stephens, 340 Maple Avenue, commented on the past condition of sidewalks in the
300 and 400 block of Maple and sidewalk accessibility.
Mayor Vanier commented on the ordinance and sidewalk standards that will be addressed
in the next item.
Jason Gage, City Manager, commented on the Comprehensive Plan and addressing
complete streets concepts.
Dan Stack, City Engineer, and Jared Johnson, Assistant City Attorney, responded to
Commissioner Peck's question regarding time allowance due to weather.
A discussion followed between Commissioner Peck, Mr. Stack, Mr. Gage, Mr. Johnson,
and Deputy City Manager Michael Schrage regarding enforcement on low income properties and
financial aid, ADA ramps, concrete permits, and the sidewalk standards.
A discussion followed between Commissioner Perney, Mr. Stack, and Mr. Gage regarding
how the ordinance and standards would affect brick sidewalks.
Additional discussions followed between Commissioner Peck, Mr. Gage, Mr. Stack
regarding the policy for repairing city sidewalks and property owners' responsibilities
A discussion followed between Commissioner Larson and Mr. Stack regarding the City's
ADA ramps project.
Moved by Commissioner Peck, seconded by Commissioner Perney, to adopt Ordinance
No. 09-10494 on second reading.'A roll call was taken. Aye: (5) Jilka, Larson, Peck, Perney, Vanier.
Nay: (0). Motion carried.
(8.2) Resolution No. 09-6612 adopting sidewalk condemnation reconstruction and repair
standards,referenced in Section 35-137 of the Salina Code.
Dan Stack, City Engineer, outlined the proposed policy.
Merlin Stephens, 340 Maple Avenue, commented on the sidewalk on his property and
sidewalk accessibility.
Moved by Commissioner Peck, seconded by Commissioner Larson, to adopt Resolution
No. 09-6612. Aye: (5). Nay: (0). Motion carried.
(8.3) First reading Ordinance No. 09-10495 levying special assessments against certain lots and
pieces of property to pay the cost of abatement of nuisances.
Rod Franz, Director of Finance and Administration, summarized the abatement process and
the change of the certification for abatements on a quarterly basis instead of annually.
Moved by Commissioner Perney, seconded by Commissioner Jilka, to pass Ordinance No.
09-10495 on first reading. Aye: (5). Nay: (0). Motion carried.
(8.4) Resolution No. 09-6615 authorizing an agreement with the Salina Arts and Humanities
Foundation regarding responsibilities relating to Arts and Humanities Programming.
Connie Bonfy, Director of Arts and Humanities, explained the financing and operations of
the City of Salina and Arts and Humanities, open records, risk management, and purchasing authority.
Ms. Bonfy continued to explain the changes to the bylaws and the proposed agreement.
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Ms. Bonfy then responded to Mayor Vanier's question regarding how the members of the
Foundation would be selected and the length of the terms. Ms. Bonfy stated that the current Arts and
Humanities Commission would select the members for the Foundation and the terms would be
staggering three year terms.
A discussion followed between Commissioner Perney and Ms. Bonfy regarding whether
the Foundation would have any paid employees, private fund raising, Foundation's role in the City's
public arts program, and the disposition of the existing art collection that is purchased at the River
Festivals.
Moved by Commissioner Larson, seconded by Commissioner Jilka, to adopt Resolution No. 09-
6615. Aye: (5). Nay: (0). Motion carried.
(8.5) Charter Ordinance No. 35 amending Section 2 of Charter Ordinance No. 22 concerning
K.S.A. 12-1697, the promotion of tourism and conventions, authorizing the levying of a transient
guest tax by cities and repealing ,existing Section 2.
Jason Gage, City Manager, explained the State Statute, past Charter Ordinances regarding
the tax, proposed use tax revenues, and implementation timeline.
A discussion followed between Commissioner Jilka and Mr. Gage regarding the adoption
timeline, annual revenue estimates, portion of the revenues that will go the City, disbursements of the
current transient guest tax and the Bicentennial Center's subsidy.
Commissioner Jilka commented that the Commission felt that it was apparent to upgrade
the Bicentennial Center. He continued to comment that he had some reservations and has never
agreed on the current percentage breakdown, and that the Chamber and the City should be equal
partners. He felt that the Cultural Marking Grants should not be funded with the increase revenues
because of funding from the Horizons Grant and the Salina Journal editorial comments were
misleading. Commissioner Jilka suggested increasing the tax to 6.75% and splitting the revenues with
the Chamber of Commerce equally. ,
Moved by Commissioner Jilka, seconded by Commissioner Larson, to pass Charter
Ordinance No. 35 on first reading. Aye: (5). Nay: (0). Motion carried.
OTHER BUSINESS
Moved by Commissioner Larson, seconded by Commissioner Peck, to recess into
executive session for 15 minutes to discuss with legal counsel matters subject to the attorney-client
privilege for the reason that public discussion of those matters would waive the privilege and
adversely affect the City's interest in the matters and reconvene at 5:22 p.m. Aye: (5). Nay: (0).
Motion carried.
p.m.
The City Commission recessed into executive session at 5:07 p.m. and reconvened at 6:27
ADJOURNMENT
Moved by Commissioner Jilka, seconded
Meeting of the Board of Commissioners be adjourned
meeting adjourned at 6:27 p.m.
[SEAL]
ATTEST:
Lieu Ann Elsey, CMC, Ci Clerk
by Commissioner Larson, that the Regular
. Aye: (5). Nay: (0). Motion carried. The
John . Vanier II, Mayor
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