03-23-2009 MinutesCommission -
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
March 23, 2009
4:00 p.m.
The City Commission convened at 2:30 p.m. in a Study Session on the Transient Guest Tax. The
Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -
County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence.
There were present:
Mayor John K. Vanier II, Chairman presiding
Commissioner Alan E. Jilka
Commissioner Luci Larson
Commissioner R. Abner Perney
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: Commissioner Aaron Peck
CITIZEN FORUM
None.
AWARDS - PROCLAMATIONS
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1)
Approve the minutes of March 6, 2009.
(6.2)
Approve the minutes of March 9, 2009.
(6.3)
Approve the minutes of March 12, 2009.
(6.4) Resolution No. 09-6608 re-establishing economic development incentives funding and the
Salina Economic Development Incentives Council (SEDIC).
(6.5) Resolution No. 09-6610 authorizing the Mayor to execute a lease -purchase agreement with
UMB Banc Leasing for the purchase of golf carts.
(6.6) Approve the purchase of three (3) E Series ACLS Manual Monitor/Defibrillator/Pacer
units from Zoll Medical Corporation in the amount of $74,600.00
(6.7) Authorize an agreement with Kansas Department of Transportation for a State Funded
Railroad Crossing Safety Program (Project No. 106 X-2745-01).
(6.8) Award of contract to replace eleven Parks & Recreation building roofs, Project No. 09-
2752 to Midwest Siding in the amount of $26,260.00.
(6.9) Award of contract for the 2009 Crack and Joint Sealing, Project No. 09-2751 to Mission
Construction, Inc. in an amount not to exceed $240,547.50.
(6.10) Award of contract for the 2009 Microsurfacing, Project No. 09-2750 to Ballou
Construction Co., Inc. in the amount of $416,680.00.
Dan Stack, City Engineer, responded to Commissioner Jilka's question regarding the
number of bids received for the microsurfacing project. Mr. Stack also responded to City Manager's
Jason Gage question regarding how the unit pricing compared to last year.
Moved by Commissioner Jilka, seconded by Commissioner Perney, to approve the consent
agenda as presented. Aye: (4). Nay: (0). Motion carried.
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None.
DEVELOPMENT BUSINESS
ADMINISTRATION
(8.1) Second reading Ordinance No. 09-10489 annexing a 7.26 acre tract of land into the
corporate limits located north of the Pheasant Ridge Addition and east of Presbyterian Manor.
Mayor Vanier reported that Ordinance No. 09-10489 was passed on first reading on March
9, 2009 and since that time no comments have been received.
Moved by Commissioner Larson, seconded by Commissioner Jilka, to adopt Ordinance
No. 09-10489 on second reading. A roll call was taken. Aye: (4) Jilka, Larson, Perney, Vanier. Nay:
(0). Motion carried.
(8.2) Second reading Ordinance No. 09-10490 annexing a 10.97 acre tract of land into the
corporate limits (located east of the First Christian Church).
Mayor Vanier reported that Ordinance No. 09-10490 was passed on first reading on March
9, 2009 and since that time no comments have been received.
Moved by Commissioner Perney, seconded by Commissioner Jilka, to adopt Ordinance
No. 09-10490 on second reading. A roll call was taken. Aye: (4) Jilka, Larson, Perney, Vanier. Nay:
(0). Motion carried.
(8.3) Second reading Ordinance No. 09-10491 annexing a 9.23 acre tract of land into the
corporate limits located directly north of 2727 E. Crawford.
Mayor Vanier reported that Ordinance No. 09-10491 was passed on first reading on March
9, 2009 and since that time no comments have been received.
Moved by Commissioner Larson, seconded by Commissioner Perney, to adopt Ordinance
No. 09-10491 on second reading. A roll call was taken. Aye: (4) Jilka, Larson, Perney, Vanier. Nay:
(0). Motion carried.
(8.4) Second reading Ordinance No. 09-10492 annexing a 36.15 acre tract of land into the
corporate limits (located at the northeast corner of Crawford Street and Holmes Road).
Moved by Commissioner Larson, seconded by Commissioner Jilka, to postpone second
reading of Ordinance No. 0940492 until the plat has been approved. Aye: (4). Nay: (0).. Motion
carried.
(8.5) Resolution No. 09-6611 amending Resolution No. 04-6028 to extend the Neighborhood
Revitalization Plan Tax Rebate until June 30, 2009.
Gary Hobbie, Director of Community and Development, explain the extension request.
Moved by Commissioner Perney, seconded by Commissioner Jilka, to adopt Resolution
No. 09-6611. Aye: (4). Nay: (0). Motion carried.
(8.6) Resolution No. 09-6609 showing support for the American Recovery and Reinvestment
Act of 2009 providing funds.for trails and beautification projects.
Steve Snyder, Director of Parks and Recreation, explained the projects and grant
application. Mr. Snyder responded to Mayor Vanier on whether the funding would include irrigation
improvements.
Mr. Snyder responded to Commissioner Perney's question regarding funding eligibility and
,Commissioner Larson's question regarding when the applicants would be notified of awards.
Moved by Commissioner Perney, seconded by Commissioner Jilka, to adopt Resolution
No. 09-6609. Aye: (4). Nay: (0). Motion carried.
(8.7) First reading Ordinance No. 09-10494 amending Chapter 35, Section 3 5-13 7 of the Salina
Code pertaining to construction, reconstruction, and repair of sidewalks.
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Michael Schrage, Deputy City Manager, explained state statute requirements, current city
ordinances, and proposed amendments.
A discussion followed Commissioner Perney and Mr. Schrage regarding driveway
approaches, parking areas, and sidewalk repairs and state statutes. Additional discussions occurred
between City Manager Jason Gage and Mayor Vanier regarding the City's past practice, sidewalk
criteria, and enforcement.
Moved by Commissioner Jilka, seconded by Commissioner Perney, to adopt Ordinance
No. 09-10494 on first reading. Aye: (4). Nay: (0). Motion carried.
(8.8) Approve grant request from Matrix Electronic Measuring, Inc. to assist with ongoing
product development, foreign patent protection and creation of eight (8) additional jobs for Salina.
(8.8a) Request for Executive Session (Trade Secret).
Jason Gage, City Manager, explained the grant request, benefit cost analysis, grant
agreement and the Salina Economic Development Incentives Council's recommendation.
A discussion followed between Jan Srack (applicant), Mayor Vanier, Commissioner Jilka,
and Commissioner Larson regarding the current location of the manufacturing company, potential
future markets, job creation, licensing of technology, use of funds, and use of a facility located on
West Diamond Drive. Ms. Srack also gave a brief product demonstration.
Moved by Mayor Vanier, seconded by Commissioner Perney, to recess into executive
session for 15 minutes to discuss confidential data relating to the financial affairs and trade secrets of
a corporation for the reason that public discussion of the information would competitively
disadvantage the corporation and reconvene at 4:53 p.m: Aye: (4). Nay: (0). Motion carried.
The City Commission recessed into executive session at 4:3 8 and reconvened at 5:01 p.m.
Mayor Vanier expressed his concerns of a facility not presently located in Salina.
Commissioner Jilka shared Mayor Vanier's concerns and wanted to be sure the funding
stayed within the community.
Ms. Srack then responded to Commissioner Larson's question on what would be the
company's plans if they did not receive funding. Ms. Srack responded that they would continue to
move forward. She then commented on the validity of the technology and the product.
Moved by Commissioner Larson, seconded by Commissioner Jilka, to send the grant
request back to the Salina Economic Development Incentives Council for further review. Aye: (4).
Nay: (0). Motion carried.
None.
OTHER BUSINESS
ADJOURNMENT
Moved by Commissioner Perney, seconded by Commissioner Jilka, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried. The
meeting adjourned at 5:06 p.m.
[SEA]L]
ATTEST:
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Lieu Ann Elsey, CMC, City lerk
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aJoK. Vanier II, Mayor
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