02-23-2009 MinutesCommission
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
February 23, 2009
4:00 p.m.
The City Commission convened at 3:45 p.m. in a Study Session for a Citizens Open Forum. The
Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -
County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence.
There were present:
Mayor John K. Vanier II, Chairman presiding
Commissioner Alan E. Jilka
Commissioner Luci Larson
Commissioner Aaron Peck
Commissioner R. Abner Perney
comprising a quorum of the Board, also present:
Jason. A. Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
Absent: None
CITIZEN FORUM
None.
AWARDS - PROCLAMATIONS
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of February 9, 2009.
(6.2) Approve the minutes of February 18, 2009.
(6.3) Authorize purchase of an ALS Medic Unit from MVP in the amount $167,778.
(6.4) Acceptance of Fire Act Grant Funding to purchase physical fitness equipment and training
department coordinators.
(6.5) Award bid for one special service SUV to Long McArthur Ford in the amount of $24,101.
(6.6) Acceptance of public utility easement dedications in and adjacent to the Replat of the
Bergkamp Subdivision.
(6.7) Approve purchase of a large format digital copier/scanner/printer from Salina Blueprint and
Micrographics for the amended price of $17,150.
Moved by Commissioner Peck, seconded by Commissioner Jilka, to approve the consent
agenda as presented. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
(7.1) First reading Ordinance No. 09-10487 exempting certain property owned by Bergkamp,
Inc.
Dean Andrew, Director of Planning, explained the project and percentage of exemption.
Moved by Commissioner Jilka, seconded by Commissioner Perney, to pass Ordinance No.
09-10487 on first reading. Aye: (5). Nay: (0). Motion carried.
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ADMINISTRATION
(8.1) Second reading Ordinance No. 09-10484 amending Chapter 42, Article IV, Section 42-58
of the Salina Code pertaining to accessory uses.
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09-1711 Moved by Commissioner Larson, seconded by Commissioner Peck, to adopt Ordinance
N No. 09-10484 on second reading. A roll call was taken. Aye: (5) Jilka, Larson, Peck, Perney, Vanier.
Nay: (0). Motion carried
(8.2) Second reading Ordinance No. 09-10485 amending Chapter 42, Article XI, Division 2,
Section 42-553 of the Salina Code pertaining to off-street parking space requirements.
Mayor Vanier reported that Ordinance No. 09-10485 was passed on first reading on
February 9, 2009 and since that time no comments have been received.
09-7712 Moved by Commissioner Perney, seconded by Commissioner Jilka, to adopt Ordinance
No. 09-10485 on second reading. A roll call was taken. Aye: (5) Jilka, Larson, Peck, Perney, Vanier.
Nay: (0). Motion carried
(8.3) Second reading Ordinance No. 09-10486 amending Ordinance No. 08-10449 which
vacated a segment -of the platted restricted access along the west side of Lot 1, Block 1 of the
Lundberg Addition.
Mayor Vanier reported that Ordinance No. 09-10486 was passed on first reading on
February 9, 2009 and since that time no comments have been received.
09-7713 Moved by Commissioner Larson, seconded by Commissioner Peck, to adopt Ordinance
No. 09-10486 on second reading. A roll call was taken. Aye: (5) Jilka, Larson, Peck, Perney, Vanier.
Nay: (0). Motion carried
(8.4) Capital Improvement Program
(8.4a) Resolution No. 09-6595 adopting the 2009 — 2013 Capital Improvement
Program.
(8.4b) Authorize the 2009 Sub-CIP Program.
Rod Franz, Director of Finance and Administration, summarized the program and
financing.
Jason Gage, City Manager, responded to Commissioner Jilka's questions regarding the tree
removal project, Bicentennial Center improvements, and wayfinding projects.
Steve Snyder, Director of Parks and Recreation, then responded to Commissioner Peck's
questions regarding the Riverside Park Improvements and Sunset Park bathroom upgrades.
09-7714 Moved by Commissioner Jilka, seconded by Commissioner Peck, to adopt Resolution No.
09-6595. Aye: (5). Nay: (0). Motion carried.
09-7715 Moved by Commissioner Jilka, seconded by Commissioner Peck, to authorize the 2009
Sub-CIP Program. Aye: (5). Nay: (0). Motion carried.
(8.5) Resolution No. 09-6597 appointing members to various boards and commissions.
Mayor Vanier noted that the appointments would be posted on the City's website.
09-771 Moved by Commissioner Perney, seconded by Commissioner Peck, to adopt Resolution
No. 09-6597. Aye: (5). Nay: (0). Motion carried.
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(8.6) Approve purchase of ten baseball/softball scoreboards.
Steve Snyder, Director of Parks and Recreation, explained the postponement of the item
from the last City Commission meeting, Bicentennial Center scoreboard project, proposals received,
and project funding. .
Commissioner Jilka commented on the Bicentennial Center scoreboard project and claims
made by Roger Naylor of Power Ad at the last meeting.
Moved by Commissioner Jilka, seconded by Commissioner Perney, to approve the
purchase of ten baseball/softball scoreboards from Daktronics in the amount of $30,809. Aye: (5).
Nay: (0). Motion carried.
(8.7) Award of contract for Tree Removal Project No. 08-2726.
Dan Stack, City Engineer, explained the project, bids received, and project funding.
Mr. Stack and Director of Public Works Michael Fraser responded to Mayor Vanier's
questions regarding future areas that will require tree removal.
Mr. Fraser then responded to Commissioner Peck's questions regarding removal of tree
roots and levee certification.
A discussion followed between Mayor Vanier, Mr. Stack, and Mr. Gage regarding the
County's participation with the project. Mr. Stack and Mr. Gage noted that the County may
participate, but to what degree is unknown.
Moved by Commissioner Larson, seconded by Commissioner Jilka, to award the contract
for the Tree Removal Project No. 08-2726 to APAC-Kansas in the amount of $287,554.44. Aye: (5).
Nay: (0). Motion carried.
(8.8) Request for executive session (legal).
Moved by Commissioner Larson, seconded by Commissioner Perney, to recess into
executive session for 30 minutes to discuss with legal counsel matters subject to the attorney-client
privilege for the reason that public discussion of those matters would waive the privilege and
adversely affect the City's interest in the matters and reconvene at 5:08 p.m. Aye: (5). Nay: (0).
Motion carried.
The City Commission recessed into executive session at 4:3 8 p.m. and reconvened at 5:53
p.m. No action was taken.
None.
OTHER BUSINESS
ADJOURNMENT
Moved by Commissioner Peck, seconded by Commissioner Larson, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 5:53 p.m.
[SEAL]
ATTEST:
Lieu A"CMC,lerk
F—j---- l
John K. Vanier II, Mayor
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