02-17-2009 Minutes
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The regular monthly meeting of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, February .7,2009, in the Tech Center Confere~ce Room.
The following Board members were present: Sandie Johnson, Nina Ainslie, Mary
Shaffer, Brian Schmidt, Jo Reed, John Vanier, James Hall and Sheldon Lilak. Others
present were Joe McKenzie, Sandy Wilcox and Mike Wilson observer from the League
of Women Voters.
Jo Reed called the meeting to order
ORIENTATION: Library Associations/Organizations
Joe McKenzie discussed information on Library Associations:
National: The American Library Association (ALA) is based out of Chicago they hold
an annual conference in the summer that includes exhibits, authors and continuing
education. About 25,000 people attend. The American Library Association is also
involved with legislation involving Libraries. On the national level there .is also the
Public Library Association (PLA), they hold an annual conference with about 10,000
people attending.
Regionally: The Mountain Plains Library Association (MPLA) covers about 12 states.
They are a smaller more focused association.
State Wide: Kansas Library Association (KLA) is a very strong organization. They
advocate for libraries in the state. They also hold an annual conference. The State
Library of Kansas filters money to libraries through out the state through grants; they
also try to provide education to other libraries. Central Kansas Library System
(CKLS) is headquartered in Great Bend. They have just hired a new administrator in
this system.
We also receive publications such as the Library Journal, Hotline and Library
Administrators Digest.
Certificates were handed out to Sheldon Lilak and Sandie Johnson for completing the
State Library Trustee Training.
MINUTES:
Jo Reed asked for any changes or additions to the January Board Meeting Minutes.
r Nina mentioned that it looked like there was either a printing or computer error in the
Librarians Report section. Sandy will look at that and make corrections as needed.
09-03 On a motion made by James Hall and seconded by Sandie Johnson it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the January Board meeting as corrected. Motion passed. P866. 02/17/09.
PUBLIC COMMENTS:
None
FRIENDS OF THE LIBRARY:
They have a book sale scheduled for the last weekend in February. They are going to
hold a separate sale for the art printS.
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FINANCIAL REPORT:
The 2008 Audit is completed. Audit copies were handed out to Board Members. No
reportable issues were found. We received some appropriations in January. Light and
heat expenses were high for the month. We just signed a contract that shows a discount
in rates for our natural gas purchases.
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STATISTICAL REPORT:
We are having very good use of our meeting rooms, programs and activities.
Circulation was up about 15% over last January. In times of a poor economy, the
library will tend to be used more. The circulation of video games is going very well.
Joe answered questions from the Board on particular line items. The program on
August Bondy.2 as well as the first NovellNotes program were well received.
LIBRARIAN'S REPORT:
Joe mentioned the legislative priorities by the Kansas Library Association. Joe will not
attend legislative day this time. He will communicate with our local legislators by U.S.
mail, email or in person. Thursday, he will be meeting with the architect from Jones.
Gillam on the adult services remodeling project. We need a representative from the
Board to meet with the staff on salary and pay grade evaluation. We will begin the
Nominating Committee process next month and also the Director's evaluation process.
We are still looking at changing the library automation service. We hope this will open
up increased resource sharing among the community libraries. Sheldon Lilak asked if
the stimulus package would affect libraries. Joe said he hasn't seen anything that
would affect libraries as of yet. '.
Kristi Northcutt and Betty Benson have been out due to surgeries.
Our security guards hourly wage has been raised by $1.00 per hourby Midwest
Security.
We added new mirrors in the Tech Center so that staff can see what is being viewed on
more of the computers.
BOARD COMMENTS:
09-04 On a motion 'made by SheIdonLiJakandseconded by Sandie-Johnson it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at
8:02 a.m. Motion passed. P867. 02/17/09.
Secretary, Mary Shaffer
02/17/09
Date
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Salina Public Library
REVENUE/EXPENDITURE REPORT
liES 2( 09 2 3 4 5
Feb Jan-Feb 09 Budget $ Over Budget % of Budget
Income
305 . APPROPRIATIONS 973,154.07 2,045,148.00 -1,071 ;993.93 47.58%
310. UNENCUMBERED CASH BAL REVYR 90,691>.00 -90,691.00 0.0%
315 . INTEREST INCOME 169.27 254.11 20,000.00 -19,745.89 1.27%
316 MISC. INCOME 594.21
Totallncome 169.27 974,002.39 2,155,839.00 -1,181,836.61 45.18%
Expense
410' SALARIES 108,318.64 222,235.77 1,427,839.00 -1,205,603.23 15.56%
412' PERIODICALS-REFERENCE 1,175.91 2,229.36 29,000.00 -26,770.64 7.69%
415' LIBRARY MATERIALS
02-415. YOUTH SERVICES 3,207.06 5,289.54 45,000.00 -39,710.46 11.76%
04-415. KANSAS DEPT. 525.00 572.00 ,,4,000.pO , . _ .,~A4~.QQ " 14.3%
05-415 'REF=J:RENCE 2;148.37 2,699.62 19,000.00 -16,300.38 14.21%
08-415. ADULT COLLECTION 8,886.93 10,831.34 88,000.00 -77,168.66 12.31%
Total 415 . LIBRARY MATERIALS 14,767.36 19,392.50 156;000.00 -136,607.50 12.43%
416 . INFORMATION TECHNOLOGY 6,070.00 8,050.00 25,000.00 -16,950.00 32.2%
417. LIBRARY MAT Audio-Visuals 9,081.80 11,814.69 90,000.00 -78,185.31 13.13%
420 . SUPPLIES 1,909.71 3,626.73 14,000.00 -10,373.27 25.91 %
425' POSTAGE 2,030.86 4,030.86 22,000.00 -17,969.14 18.32%
430 . WATER 228.47 228.47 8,000.00 -7,771.53 2.86%
435 . LIGHT & HEAT 7,306.90 14,709.02 84,000.00 -69,290.98 17.51%
440 . TELEPHONE 419.16 839.61 6,000.00 -5,160.39 13.99%
a5' REPAIRS & MAINT 958.54 1,607.76 42,000.00 -40,392.24 3.83%
50 . FURNITURE & EQUIPMENT 181.87 1,328.77 7,000.00 -5,671.23 18.98%
460 . STAFF DEVELOPMENT & TRAVEL 160.00 160.00 18,000.00 -17,840.00 0.89%
465 . ACCOUNTING 4,373.98 4,432.98 6,000.00 -1,567.02 73.88%
470 . INSURANCE 3,191.00 3,741.00 24,000.00 -20,259.00 15.59%
475 . PROGRAMS & PROMOTIONAL 2,514.97 3,356.74 30,000.00 -26,643.26 11.19%
485 . AUTOMATION 27,265.60 30,427.67 82,000.00 -51,572.33 37.11%
505 . CONTINGENCY 567.50 10,000.00 -9,432.50 5.68%
510. CAPITAL EXPENDITURES 75,000.00 -75,000.00 0.0%
Total Expense '<'189,954.77 332,77'9.43 2,t55,8~9.00 ,. "., ;1;823,05~.Ei7 >> 15,44%
" ',' ,': - ' ',-." " " "'.>' _.,._,~( .. 'f: -$189,785.50 $641,222,96
Feb Jan-Feb 09 Budget $ Over Budget % of Budget
Income
305-2 . APPROPRIATIONS (EMP BEN) 177,151.39 360,413.00 -183,261.61 49.15%
310-2' UNENCUMB CASH BAL PREV (EMP B) 0.00 22,868.00 -22,868.00 0.0%
Total Income Employee Benefit 0.00 177,151.39 383,281.00 -206,129.61 46.22%
Expense
760 . SOCIAL SECURITY TAXES EMPLOYER 7,583.61 15,522.78 109,229.00 -93,706.22 14.21%
765 . KPERS EXPENSE EMPLOYER 5,681.95 11,766.04 76,151.00 -64,384.96 15.45%
770 . UNEMPLOYMENT INS EMPLOYER 98.93 202.45 1,427.00 -1,224'.55 14.19%
775, HEALTH INSURANCE EMPLOYER 14,508.00 29,016.00 190,574.00 -161,558:00 15.23%
780 . WORKERS COMP INSURANCE 1,471.00 1,471.00 5,900.00 -4,429.00 24.93%
Total Expense Employee Benefit 29,343.49 57,978.27 383,281.00 -325,302.73 15.13%
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~Refe~n~e!lnfQrrnilti()o;~etvi~'~/m't~f~'i~:;;:~f1~~;i:1
On-line Reference: 6
Interlibrary Loans: 362
Kansas Questions: 149
ItrecHnolo'""~Centel:rJ;J:1
;",,,,, ,,~ w",,,,gy~,,,, -,','''' ,', ,,'
Internet Users: 5,198
Microsoft Office: 32
Computer Students: 108
Digital Design: 39
tMRY~"j[~!tV!~~~:Il:)!p.gm~n!~~~ll~1
Program Attendance:
Game Computers & Software Use:
Internet Use:
Total Group Visits:
Outreach:
887
85
665
1
2
Monthly Activity
Report
FEBRUARY 2009
Activities:
Contacts:
Homebound:
Sessions:
Participants:
75
1,144
~~ti~l~:Be'.1l9tj,:,i~!;'~ffi~~t~li1t,,~~;~
Press Releases: 55
External Contacts: 15
Internal PR: 531 .
~i~gl@!i()fi!lQflMjtetJ~I~E~~~r{j~{~~i\lIi[,y!~j~l;g~9~;~~j~1l~e~IJ~Q'~~I~t~iJBi~i~rji#;,.~;f,p.fJ~~~l[P1Q.$j:t~*iif~r~~~,~~~~
Adult Materials: 24,286 22,009 51,429 45,214
Adult Renewals: ' 1,613 1,692 2,991 3,181
Youth Services Materials: 14,839 13,715 . 31,504 28,467
Youth Services Renewals: 1,872 882 2,688 1,987
WebCat Renewals: 2,035 725 3,734 1,300
Total Circulated: 44,645 39,023 92,346 80,149
Adult Borrowers:(includes Y.S.)
Child Borrowers:
New Library Cards:
Adult:
Youth Services
Materials Reserved:
Adult:
Youth Services:
WebCat:
I CC)llec:liohMa"ageltie"tI~JxJrtr!; >';'fi
Items Processed Month Iv
Adult: 717
Youth Services: 501
Total: 1,218
5,116
1,191
240
123
1,256
50
350
'U .1ji;!Yi,.lj~;:.,;;1
YTD
1,615
890
2,505
4,904
1,171
10,069
2,340
9,633
2,327
229
116
481
237
454
272
1,062
29
327
2,630
90
722
2,284
62
694
IlIIIeetiijQ,Room' Use;{iiii~:I~f,~i~}i~Willilr~:~!il$;;~t~tht~l~i;t;,,~;~~;i:!~';1
Monthlv YTD
39 82
33 60
31 50
67 74
Prescott Room:
Small Conference Rm:
Tech Center Conf Rm:
Learning Center:
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Librarian's Report
It's hard to believe it is March already and we can begin to see changes coming in our library
season. This is the last week of pre-school storytime, as staff begins to focus on spring break and
summer programming~ And, as weather warms, our traffic slows. Still, circulation was up again
in February, CLASS had over 1,000 participants and we're moving things along.
KOHA: This will be a proposal on the March 17 agenda. This is for a change of automation
systems. We've only done this twice in the past 17 years. It is a ton of work, but our Tech staff is
confident that this newer Open Source Integrated Library System (ILS) is the way to go. They
like the ideas ofless money, faster changes/fixes and having it hosted at another site. I think I've
mentioned that KWU is preparing to go with the same system this fall, so we would like to
share catalogs and be open to more resource sharing in the future. Plus, this gives us a larger
team and we can help each other. And, we've discussed other local libraries coming in on this
consortium. This would help us better serve students and faculty at area schools.
Friends: The booksale was a nice success. Credit goes to a core of volunteers who put the books
in order, moved them into the Prescott Room and worked the sale. They made over $3,400 and
cleared out thousands of used books. Friends are working on their scholarship project and will
award two scholarships worth $2,000 each. Staff are preparing proposals for funding small
projects, such as Summer Reading, a wireless microphone for speakers, card tables, hospitality
funds for programming, and support for a staffwellness initiative.
Remodel project: Wernet with the architect last month and they are doing some basic
measurements to be sure they know how much space we are looking at rearranging. Once they
do that, they'll put a basic first draft on paper for us to see and develop. We need to make an
improvement in staff office space, as well as consider another silent study/work space for the
public, and an updated Information/reference desk.
Position Re-classification: Supervisors have updated job descriptions. I am reviewing them in
order to have a small committee begin the process of position/pay grade classification.
Policy: Two updated policies are on the agenda. One deals with the use of meeting rooms and the
other attempts to clarify the"use of emergency leave for employees. We added grandchildren to
the definition of immediate family. This will be a first reading and discussion.
The staff wellness committee is organizing a worksite walking program for employees that will
include pedometers and weekly ip.centives. The idea is to get people walking towards improved
health with a fun system they can do together. It's an 8 week program through an American
Heart Assoc. web site. It helps strengthen our employee community as we get healthier.
It should be a full and interesting meeting this month. As always, let me know if you have
questions or suggestions on how we can improve library services to people in Salina.
Joe McKenzie
Library Director